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Queen's University
 

Work Study Program

Image of a Work Study student

Overview:

Working part-time is an excellent way to contribute to your financial plan.

The Work Study program is offered to provide students with demonstrated financial need with the opportunity to receive priority for certain part-time jobs during their studies.

The Work Study Program is a need-based program, meant to supplement, not replace, government student assistance, student and family contribution and a student line of credit.

Eligibility Criteria

Automatic Eligibility Criteria – No Work Study application required for current year

Students, on an annual basis, will be automatically be approved for a Work Study Entitlement for the current fall-winter academic year on the basis of:

  • Receipt of work study entitlement in the prior academic year (e.g. 2013-14), and
  • if domestic / U.S. student 
  • prior government assistance  received of $5000 or higher in the prior year (e.g. 2013-14)

In order to remain eligible for this entitlement for the current year (e.g. 2014-15)

  • Students must be registered in a full time academic load for both the Fall and Winter Term. 
  • Students who do not register in a full time academic load in fall and winter, or drop below a full time academic load will not be eligible to retain their entitlement.

Prior to June 30, if you are automatically approved for the current fall-winter Work Study Entitlement you will receive an email communication and will be able to view your Work Study entitlement in ‘View Financial Aid’ in your SOLUS Student Center

  • If at any time, you wish to request a cancellation of a Work Study entitlement you may email Queen’s at bursary@queensu.ca

Example 1) Automatic Eligibility

  • This Fall 2014, Sandy is going into her 2nd year of her degree at Queen’s. 
  • She received a 2013-2014 fall and winter work study entitlement
  • She received 2013-2014 OSAP totaling $8,000
  • Sandy will be approved automatically and receive a $2,000 Work Study entitlement for 2014-15. 
  • Sandy does not have to submit a 2014-15 Work Study application

Example 2) Standard Eligibility

  • This Fall 2014, Justin is going into his 2nd year at Queen’s.  Justin didn’t apply for Work Study last year.
  • He did not receive a 2013-2014 work study entitlement.
  • He received 2013-2014 OSAP totaling $8,000 
  • Justin will submit a Work Study application and his need will be assessed based on the published eligibility criteria.

Standard Eligibility Criteria:

Work Study

Academic

Session*

Work Study Application Deadline

Maximum Entitlement**(Domestic Students)

Maximum Entitlement (International and U.S. Students)

Minimum Course Load***

Accessing Government Assistance and/or Line of Credit?


Domestic and U.S. Citizens

Fall-Winter

September 14

$2,000

$3,000

UGRD:

18 Units over fall and winter

 

GRAD:

Full time academic load

Must be receiving $5,000 or greater in current year

Summer

(May - August)

May 4

$1,000

$1,500

UGRD:

9 Units

 

GRAD:

Full time academic load

Yes - summer term

Summer

(May-June or July-August)

May 4

$500

$750

UGRD:

6 Units

Yes - summer term

Summer

(May-July)

May 4

$750

$1,250

UGRD:

9 units

Yes - summer term

*Work Study entitlements cannot be transferred from one academic session to another.  Each new academic session requires submission of a new application

**Wage is $12/hour including vacation pay

***must be enrolled in academic term(s) for the academic session you are requesting Work Study

Fall Winter Work Study Application

 

 

 

Key Activities and Timelines - Your To-Do's!

Activity

Explanation

Time Frame

Check eligibility before you apply

Work study is a need-based program and priority is given to students who are extended financially. Students must have qualified for at least $5,000 in government student assistance or a student line of credit to be considered for a fall/winter work study.

After open enrolment

 

Fall-Winter: Early July

 

Summer: Early May

Apply for Work Study Program

Entering students to Law, Medicine, first degree programs

  • Apply on Admission Bursary Application

Current Students

  • Apply on Work Study Application

Note:  You must be registered in the academic term(s) you are applying for work study

Application deadlines vary

When you will be notified if you are eligible for Work Study

You will be sent an email to your Queen's email indicating your Work Study Entitlement

You can also check SOLUS-View Financial Aid

Within 2 weeks after submitting your application (Apply early!)

Find a job

Visit Career Services web site to learn how to apply for jobs and look at job postings, and what to do to get hired!

 

Important:  You must have an approved Work Study entitlement before you consider a Work Study position

Fall Winter:

Postings will be available starting mid-July

 

Summer:

Postings will be available starting mid-March.

You've been hired!

Visit Career Services website for further information on accepting a job, and "to do's" once you've been hired.

Important:  When you get a job, you and your employer will sign an Employment Contract

The signed contract has to be received by Career Services before you can start work under the work study program

Fall Winter:  You can work between September 1 through to the end of April

 

Summer:  you can work as early as May 1.

What about???

See our FAQ's for common questions

ANYTIME!

 

How does getting a work study job affect my Government Student Assistance and other Queen's Financial Assistance?

Earnings through the Work Study Program are considered taxable income and must be reported on your application for government financial assistance (e.g. OSAP) and your Queen's General Bursary application. If you submitted a government student assistance application or a Queen's General Bursary application before you were awarded a Work Study entitlement you can update your application by providing the information, in writing, to the Student Awards Office.

Information for Potential Employers:

Detailed information for employers wishing to post a Work Study job is available on the Career Service website.

Other Employment Options:

In addition to Work Study and SWEP, there are many opportunities for students to obtain part-time employment during the academic year.  For more information on employment opportunities is available on the Career Services website and the Alma Mater Society (AMS) website.

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Kingston, Ontario, Canada. K7L 3N6. 613.533.2000