TRAQ (TOOLS for RESEARCH at Queen’s) is a new tool that has been recently implemented by University Research Services. It is an e-submission system designed to streamline research-related administrative processes.
Log in to Researcher Portal login - this link will bring you directly to your personal Researcher Portal homepage.
TRAQ lets you submit internal research documents electronically (grant and contracts submission forms, compliance applications (GREB, HSREB, Biohazards) etc.).
If you are a reviewer/committee member or signing authority, you can also access, review, and approve applications electronically through the system.
Forms completed through TRAQ will be routed electronically for signature – no wet signatures required.
Currently available forms include the HSREB Human Ethics two forms, GREB (Social Sciences) Human Ethics form, Biohazard Form. More will be added over time including new TRAQ DSS award form for internal grants and contracts.
TRAQ is designed to save two valuable resources: namely, time and paper. This system captures all of your research activity over time, providing you with a comprehensive record of all your research initiatives. Even documents (full grant applications, consent forms, etc.) can be housed in the system for quick and easy future reference.
Post-approval activities, such as compliance ( renewals, amendments, Serious Adverse Events reports), annual report submissions and extension requests for internal awards, will also be submitted online.
TRAQ significantly simplifies the submission process so we encourage all researchers to log in and explore the system.
Mozilla Firefox, Internet Explorer 7.0+, Safari. Internet Explorer 10 users should remember to turn on Compatibility View.. TRAQ system is not compatible with Google Chrome yet.
Queen’s Investigators currently have access to information regarding their own active certifications (human ethics, biohazards) held since 1998 and can apply electronically for various certifications through the TRAQ Research Portal. In the upcoming release of awards module, researchers will be able to access their DSS approved applications since 2004 and declined applications since 2009.
Currently, direct TRAQ access is available from off-campus and on different mobile devices (Ipad and other tablets).
You will receive a confirmation email.
Sign in to your researcher portal. Click on that particular file and select the tab 'events'. Your event form will move from 'my saved events' to 'my events' with status submitted by researcher. Watch Submitting and Tracking Event Forms for more information.
Although multiple users can view one file simultaneously, only one user can edit a file at any given time. While the file is being edited, ROMEO locks the file to other users. Once the user saves and exits the file, the file unlocks and is accessible to other users for additional edits. If, however, the file is not saved and closed properly, the file has to be manually unlocked by TRAQ support.
Research Office | Ethics Office
Tips for best practices using the new online research tools.
ROMEO does not have an automatic save feature. Users are encouraged to hit the “Save” button after completing each tab.
Please note that incomplete applications will not submit successfully. If the “Errors” tab is still visible then some of the required questions have been left unanswered and you will not be able to submit the application. Please check the “Errors” tab before hitting the submit button!
Though ROMEO has no automatic save feature, it does have a time out feature! If you need to step away from your computer, you should always hit “Save” and “Close” as a precautionary measure. Failing to do so could result in information being lost and the application being “locked”. The user responsible for “locking” the application is able to “unlock” it by accessing it again and exiting properly. All other team members, who find themselves “locked out” of the application, can either contact the user who “locked” it or the TRAQ team for support (ext. 77433 or firstname.lastname@example.org)