Academic Calendar 2022-2023

Admission

**This page is currently under review**

Please contact meds@queensu.ca for the most up to date information

Application Procedures

Applications for the Queen's School of Medicine are made through the  Ontario Medical Schools' Application  Service (OMSAS). Candidates will be assessed based on materials submitted to OMSAS by the application deadlines. Addendums or supplemental materials sent directly to the School of Medicine, or incomplete applications will not be considered. Applicants who have applied previously must resubmit all application requirements each cycle to be considered. 

If you are choosing to apply to a specific category (i.e. Canadian Armed Forces Applicants, Indigenous Applicants or MD/PhD, MD/MSc Applicants), additional items are required with your OMSAS application. Please ensure that you review these additional items here and submit the appropriate documentation for consideration. 

Methods of Selection

Step 1

Each year the Admissions Committee establishes the minimum acceptable GPA score, MCAT score and Casper score for the admissions cycle. At Queen’s, we review the cumulative GPA.

If the applicant meets the minimum established score set for the admissions cycle, they progress to Step 2. If they are below the minimum, they do not progress in the process.

Step 2

Autobiographical sketch and reference letter review.

Autobiographical Sketches

The Admissions Committee reviews of the submitted sketch components; Employment, Extra-Curricular Activities, Volunteer Activities, Awards and Accomplishments, Research. Submissions are assessed based on the quality of the listed items and the characteristics they represent (not the number of items listed).

Reference Letters

Applicants are expected to choose appropriate referees to complete the Confidential Assessment Forms and write letters of reference. Referees should have extensive personal knowledge of the applicant and be in a position to reasonably make statements concerning the applicant's character, personal qualities and academic capabilities. It is recognized that referees may not be in a position to evaluate all of the characteristics requested; however, applicants should ensure that, in choosing their three referees, the subject areas are covered. At least one referee should be a non-academic/character referee.

Step 3

Interviews - Multiple mini-interview and panel interview

Based on GPA, MCAT, CASPer, Sketch and Reference Letter scores, a rank order list is generated and based on the rank order list a select number of applicants are invited for an interview. If an applicant chooses to withdraw or decline their interview or does not respond to the interview invitation, we will offer the interview spot to the next person on the rank order list.

The Queen’s School of Medicine uses a combined MMI and panel interview in the assessment of qualifying candidates.  The goal of using the MMI is to more effectively assess non-cognitive qualities of an applicant, which could include empathy, critical thinking, ethical decision making and communication skills. Selected candidates will be invited to the MMI portion.  From the applicants that complete the MMI component, a select number of these candidates will then be invited for a panel interview.

Please note: For 2022-2023 admissions cycle, all interviews will be conducted virtually.

Step 4

Final Decision

Successful applicants are reviewed and ranked by the Admissions Committee and offers are made based on a ranked list. Offers will be made after the first round on a rolling basis until the class has been filled. Once the class is complete all waitlisted applicants will be notified via email that offers are no longer being made.

Indigenous Applicants

Up to a maximum of four qualified Indigenous students per year may be admitted to the M.D. program by the alternate process. Indigenous candidates may also choose to apply through the main stream admission process.

Applicants must apply through OMSAS and indicate in the OMSAS application that they are applying as an Indigenous applicant.

If an applicant wishes to be considered by Indigenous application category, they must submit the following documentation through OMSAS by the application deadline:

  • A separate letter to the Chair, Admissions Committee, in which they declare their Indigenous ancestry and give specific information about First Nation, Treaty, community, or organizational affiliation. The letter should request consideration by this alternate process, and should expand on the candidate's academic and personal background, how you are culturally connected to your Indigenous community, as well as reasons and motivation for wishing to become a physician. Maximum 1 page.
  • A letter of support from a representative of the candidate's First Nation, Band Council, Tribal Council, and/or Treaty, community or organizational affiliation. This individual should be able to speak to your Indigenous community involvement, and personal character traits that would qualify you as a promising candidate to pursue a future in medicine.  Maximum 1 page.
  • Proof of Indigenous ancestry. Indigenous applicants must submit one of the following documents:
    • Indian status cards from First Nations who are federally recognized and those listed on the Indigenous & Northern Affairs Canada website.
    • For Non-Status First Nations, your parents and/or grandparents Indian status card and your long form birth certificate or baptismal certificate.
    • A membership card indicating that you are a Non-Status First Nations who is currently in a court case (example: Algonquin).
    • Métis citizenship from organizations that are members of the Métis National Council.
    • Nunavut Trust Certificate card or Inuit roll number

 A panel consisting of representatives from the Admissions Committee and the Indigenous community will review the files of all candidates who wish to be considered by this alternate process and select candidates for interview. The panel will pay particular attention to academic commitment towards a career in medicine. (Only in exceptional circumstances will candidates with a GPA of less than 3.0 and a MCAT score of less than 120 in each section be selected for interview.)

For recruitment events or Indigenous involvement at Queen's School of Medicine, please contact Cortney Clark 
cortney.clark@queensu.ca

Military Medical Training Program (MMTP) Applicants

At the request of the Department of National Defence, the Queen’s University Undergraduate Medical Education program has completed arrangements with the Department of National Defence (DND) to create up to 9 additional training positions in the Queen’s Medical Doctorate Program that are above and beyond our provincially funded 100 seats. Canadian Forces Staff who are supported by the DND would be eligible to apply for these positions and offers of admission will be made to those who qualify.

Regular Force military candidates interested in the Military Medical Training Program (MMTP) can obtain more information by consulting the Officer Specialist Training intranet website.

Military candidates who apply through the MMTP must meet all application eligibility requirements, including the necessary requirements as outlined by the military. These candidates must follow the same application procedures as all other applicants. The application fees will apply, and the candidates must follow the same method of payment as all other applicants.

All military candidates wishing to apply to medical schools under MMTP sponsorship must inform the Director General Military Careers DMCPG 5-2 by email at the same time of their application to the medical schools.

For additional information regarding the MMTP application process, contact:

Name: DMCPG 5-2
Title: Commissioning and Education Programs Supervisor, Director General Military Careers
Email: cmp.dmcpg5@forces.gc.ca

For additional information regarding Medical Officer Recruitment, roles, responsibilities and prospective military service in Health Services, it is strongly encouraged that you also contact:

Canadian Forces Health Services Attraction Cell
Email: CFHSAttractionCell-CelluledattractionSSFC@forces.gc.ca 

Applicants must apply through OMSAS.

International Applicants

Queen’s University School of Medicine may admit up to a maximum of five international students (non-Canadian citizens, non-permanent residents) per year. If accepted into the program, international students are responsible for ensuring that all licensing requirements of the country in which they intend to practice medicine are fulfilled.

All international applicants must have completed (or be in their final year of study of) the equivalent of a Canadian 4-year university bachelor’s (honors) degree. No specific course prerequisites are required.

Applicants attending university outside Canada or the United States must have their academic credentials assessed for Canadian equivalency by World Education Services (WES).

A coursebycourse WES evaluation with an overall GPA is required.

When applicants apply as an international student, they are required to notify Queen’s School of Medicine immediately if their immigration status changes. Failure to do so will make the applicant ineligible for the program. If the applicant becomes a permanent resident (landed immigrant) or citizen during the admission process, their application data will be moved to the domestic student applicant pool.

Fees

Each international student enrolled in Queen’s School of Medicine is responsible for paying annual fees. These fees include tuition, student activity fees, and a university health insurance premium. Please note: These fees are subject to change each academic year. The fees listed do not include books and equipment, housing and food, or other living expenses. There are no admissions scholarships or bursaries available to international students currently.

Applicants must apply through OMSAS.

MD/PhD and MD/Master's Applicants

The combined MD/PhD and MD/ Master’s Programs provide benefits to both scholarship and to the professional development of physician-scientists by allowing better integration of clinical and research training experiences, and also provide better opportunities for fostering translational research.

Our programs are in keeping with the strategic directions of both the Canadian Institutes of Health Research Strategic Plan and Government of Canada's Science and Technology Strategy, which emphasize the need for providing increased trans-sectorial and multidisciplinary training, building research excellence, translating knowledge into practical applications and deepening the pool of highly skilled individuals. Students in combined MD/graduate programs bring a distinctive, clinical/translational perspective into their laboratories, and conversely, these students also bring a basic science perspective to share with their fellow medical students.  This is especially relevant in the context of the greater emphasis now being placed on team-based learning approaches as an important component of the Queen’s medical curriculum.

Applicants must apply through OMSAS.

Please note that there are different eligibility and application requirements for the MD component and the PhD or MSc component of this combined program. Please ensure that you review our How to Apply page as well as the MD/PhD & MD/MSc website.

Graduate Applicants

Graduate applicants that have met the minimum threshold requirements, will be given consideration of their graduate student status.

  1. Applicants must have completed their graduate degree by the August 1 prior to the commencement of medical school;  
  2. Applicants must be in their final year of a multi‐year graduate degree program to be eligible to apply as a graduate applicant;
  3. Applicants that are in a 1‐year graduate degree program must complete their graduate degree prior to applying to be eligible as a graduate applicant. Otherwise, they will be considered as an undergraduate applicant;  
  4. A subcommittee will assess the suitability of the candidate’s performance and if the graduate degree was completed at an accredited university;
  5. If the subcommittee determines that the applicant is suitable, they will progress to the next step in the method of selection.

If your application qualifies as a graduate applicant and you are offered a seat in our program, the offer is based on the expectation that your graduate degree will be completed by the August 1st prior to the commencement of medical school. We require an official transcript as proof of graduate studies conferral.

Offers 

All applicants will receive an email regarding the status of their application to the email that was supplied with their OMSAS application. 

Queen's School of Medicine coordinates the first round of offers with all Ontario Medical Schools. Therefore, applicants who were invited to panel interviews; will receive the results of their application in May, with the exception of MD/PhD & MD/Master’s offers which are typically sent in March and MMTP offers which are typically sent in April.

Please refer to OMSAS’ Important Dates page for admission cycle timeline.

Offers will be delivered on a rolling bases until the class has been filled. Information on an applicant’s waitlist position or any further information relative to our wait list process will not be provided. Once the class has been filled, an email will be sent to applicants remaining on the waitlist.

It is the responsibility of the applicant to monitor their email and all associated email folders during the application process. This includes ensuring that email inboxes are able to receive incoming mail. Applicants who receive an offer must respond by the deadline stipulated in the email. Any offers not answered by the deadline, will be set to declined.

For these reasons, it is important that if you change your email from the one appearing on the OMSAS application that you let us know. If you wish to update your email address, click here.

All offers of Admission are conditional upon the following:

  1. Accept Offer on OMSAS and SOLUS (Queen’s student platform) by the stipulated deadline in the offer.
  2. Pay a non-refundable deposit of $1050. This amount is applied to the minimum tuition payment.  (*Please note payment processing can take up to 3-5 business days. You may wish to submit a copy of your proof of payment prior to the deadline  should you be concerned that your deposit takes longer to process.*) to Queen’s University (SOLUS) by the stipulated deadline in the offer.
  3. Maintain an academic standing that is acceptable to the Admissions Committee and complete all required credits. (The minimum acceptable GPA would normally be 3.0 on a 4.0 scale for OMSAS applicants) 
  4. Provide an official final transcript for the requirements for entry into the MD program. (This includes all course work at the graduate or doctoral level of study).*ONLY REQUIRED IF YOU HAVE COMPLETED ADDITIONAL EDUCATION SINCE THE TIME OF YOUR OMSAS APPLICATION

  5. Submit Graduate Completion Letter (if applicable). If you are considered a graduate applicant, you are required to submit a letter from your supervisor confirming your graduate degree requirements will be completed by August 1, 2022. Please have the School of Graduate Studies/Registrar's office send this letter directly to us as a PDF. Completion letters must be on letterhead.

  6. Evidence of Canadian citizenship, a copy of your Canadian passport, birth certificate or certificate of Canadian citizenship, or proof of Canadian permanent residency.  A Social Insurance Number does not fulfill this requirement. Must be submitted as a PDF (Please ensure the document is legible for print)

  7. Submit Vulnerable Persons Police Sector Check at the candidate’s expense.

     (MD/PhD & MD/Master’s candidates: this is required the year that you enter the MD component of your combined program.)

    If you require a Toronto Police service screening form, please contact our office. 

    Information Regarding Police Records Check:

    • All students who accept an offer of admission into a Medical, Residency, Nursing or Rehabilitation Therapy program will provide evidence of a Police Check and Vulnerable Sector Screening, conducted at their expense, before they will be permitted to register in the program.

    • An applicant or student who submits false, misleading, or incomplete information about a criminal charge or criminal record may be subject to sanction by the School of Medicine and/or the University.

    • As all medical students undertake significant portions of their education in settings with exposure to vulnerable populations, students are required to complete and submit the results of a Vulnerable Persons Police Record Check, at their own expense prior to the commencement of Medical School.  This process must be initiated through your local police service.

    • Police forces may use slightly different language to describe the various levels of Records Checks available. Please be sure that the check you undergo includes at least a check of local records, as well as the RCMP’s CPIC, and the register of pardoned sexual offences (vulnerable sector screening).  This high level of check is the one required by volunteer and other agencies who serve children and other vulnerable populations.  As these checks can take several weeks, we recommend that you begin the process as soon as possible to ensure compliance with our deadline.

  8. Submit completed AFMC Immunization and Testing Form 

    Submit as PDF, with title "Last Name_First Name_Meds26 AFMC"

    (MD/PhD & MD/Master’s candidates: this is required the year that you enter the MD component of your combined program.)

    Form must be fully completed by your health care provider. Queen’s students are required to provide a recent serology report for Hepatitis C and HIV testing on admission to medical school. This requirement will be updated again prior to clerkship.

    NOTE: The length of time this process can take to acquire all necessary vaccinations, follow up, testing and documentation is often greatly underestimated. Please review the Communicable Diseases Protocol

     If you have an immunization related inquiry, please email Queen's Learner Wellness learnerwellness@queensu.ca

    If applicable, they will submit the inquiry to the Occupational Health Nurse for an appropriate response. Please allow 2-5 business days
  9. Submit Novel coronavirus disease (COVID-19) Completed Vaccination

    Submit as PDF, with title "Last Name_First Name_Meds26 COVID IMMUNIZATION"

    (MD/PhD & MD/Master’s candidates: this is required the year that you enter the MD component of your combined program.)

    Novel coronavirus disease 2019 (COVID-19) vaccination is required for clinical teaching activities and clinical placements. Medical learners should follow NACI recommendations on the use of COVID-19 vaccines. Medical learners who choose not to have COVID-19 vaccination should be notified that university and hospital policies may preclude them from clinical teaching and/or clinical placements that are curricular requirements.

    You are responsible to receive the vaccine at your earliest convenience and when available, providing confirmation. FAQs can be found on our QMED Help ToolIf you have an immunization related inquiry, please email Queen's Learner Wellness learnerwellness@queensu.ca

  10. Ability to meet the standards for entry in the medical degree program as stated in the document "Essential Skills and Abilities Required for Entry to a Medical Degree Program"

Deferred Registration

Requests for deferred registration will be considered by the Admissions Committee from highly qualified students wishing to complete the requirements for their undergraduate or graduate degree before enrolling in the School of Medicine.

Requests for deferral are limited and will be considered as they are received and must be received within 7 days of acceptance of your offer to be considered. Acceptance of your offer requires you to accept on OMSAS, accept on SOLUS and pay your deposit. Normally, deferred registration will be granted for one year. Deferral requests after June 30, prior to the commencement of medical school will generally not be accepted.

A request for deferral letter must be emailed directly to the Queen’s School of Medicine Admissions Office.

Please review policy AD-05 v3

Queen’s University Accelerated Route to Medical School (QuARMS)

QuARMS is the only pathway of its type in Canada.

QuARMS is a unique program allowing graduating high school students to apply to Queen's Medical School after only two years of undergraduate study at Queen's without taking the MCAT. This pathway is the only one of its kind in Canada. Open exclusively to Black-identified and Indigenous students.

Candidates for the QuARMS pathway must meet the following criteria: 

  • Be a Canadian Citizen or a Permanent Resident of Canada 

AND

  • Identify as:
    • Black African, Black Caribbean, Black North American, or a multi-racial person who has and identifies with their Black ancestry 

                     and/or

  • Indigenous 

AND

  • Applicants must meet the academic requirements of the eligible programs to which they are applying (see "How to Apply" for more information)

AND

  • Applicants must be currently in high school and must be enrolled in the final year of high school when they apply. Students residing in Quebec must be in their 1st year of CEGEP to be eligible to apply

*Please note: Applicants who have taken any University or College credits that are not counted towards the completion of their High School diploma, are not eligible to apply to this pathway. 

Candidates for the QuARMS pathway may also demonstrate the following qualities:

  • exceptional leadership qualities
  • curious by nature
  • diverse academic interests
  • committment to service
  • proven academic ability
  • critical and creative thinking
  • ability to relate to people
  • maturity and integrity
  • humility, altruism, and humanitarianism 

In order to be considered for the QuARMS pathway, applicants must:

  1. Meet the criteria 
  2. Apply to Queen’s through the Ontario Universities’ Applications Centre (OUAC) and submit a complete application to one, or more, of the following Queen’s University undergraduate programs:
  3. Applicants MUST select “QuARMS Pathway” from the available drop-down menu for their 'subject of major interest' for at least one of the qualifying program choices on their OUAC applications. Applicants must also meet the admission requirements for the undergraduate program to which they apply.
  4. Applicants must submit their most up-to-date transcript by the QuARMS application deadline. Please take into consideration processing time when submitting. Late transcript submissions are not guaranteed to be accepted. 
  5. Selected applicants will be required to complete a supplemental application and interview (if invited). 

Please note that our communication with QuARMS applicants is done through email. It is the applicant’s responsibility to monitor their email and all associated email folders (inbox, spam, junk, etc.) during the application proces. Any invitations that are not answered by our stipulated deadline for each piece of the application will be considered declined. (no exceptions)

If accepted into the QuARMS Pathway:

  1. Successfully complete two years of undergraduate study including all QuARMS activities.
  2. Apply for a seat in the School of Medicine at Queen’s. Admissions to QuARMS does not guarantee admission to the School of Medicine. If you are not accepted or choose not to apply, then you may remain a student in your undergraduate program.

*Please note that due to the competitiveness of the QuARMS pathway, meeting the admissions requirements for the applicable undergraduate program does not guarantee admission into the QuARMS pathway. If you are unsuccesful in the QuARMS Pathway, you remain eligible for the Undergraduate program you applied to. 

Indigenous students applying to QuARMS: 

Indigenous applicants will need to submit one of the following documents (proof of Indigenous ancestry): 

  • Indian status cards from First Nations who are federally recognized and those listed on the Indigenous & Northern Affairs Canada website;
  • Non-Status First Nations applicants may provide their parents and/or grandparents Indian status card & the applicant's long form birth certificate or baptismal certificate;
  • A membership card indicating that they are a Non-Status First Nations who are currently in a court case (example: Algonquin);
  • Métis citizenship from organizations that are members of the Métis National Council;
  • Nunavut Trust Certificate card or Inuit roll number

For assistance with the Indigenous Access Policy, please contact the Indigenous Recruitment & Access Coordinator at the Faculty of Health Sciences: healthsci.indigenous@queensu.ca OR the Indigenous Recruitment Coordinator at the Faculty of Arts & Science: fd.recruiter@queensu.ca