Records Management and Privacy Office

Records Management and Privacy Office

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Freedom of Information and Protection of Privacy Act

The following is intended as a brief overview of the Freedom of Information and Protection of Privacy Act (FIPPA) (R.S.O. 1990, c.F.31).  It does not purport to be a substitute for cogent legal advice or a description of all the requirements of relevant privacy legislation.  Members of the University community are encouraged to contact their FIPPA Contact or the Chief Privacy Officer.

The Act contains two principles:  The first is transparency.  Transparency is achieved by the Act by providing individuals a right of access to institution records, a right to access their own personal information, and the right to request correction to personal information in the custody of the institution that they believe is incorrect.  The second is information privacy.  Information privacy is achieved by the Act by imposing rules on the manner in which institutions collect, use, disclose, retain and dispose of personal information.

The Act does not apply to private donations in the University's archives, to labour relations and employment-related records, to research and teaching materials, or to records outside of the University's custody or control.  The right of access provided by the Act may not apply to records regarding a closed meeting, solicitor-client privileged records, records harmful to the University's economic interests, records that contain advice or recommendations, records that may pose a danger to health and safety, records that are publicly available, records that may endanger national security, records relating to a law enforcement matter, and records relating to relationships with other governments.

As the Act may be amended from time to time, you should check the Government of Ontario's E-Laws website for the most up-to-date version  This overview is current as of July 2018.