Planning the Session

Besides preparing accessible presentation material, you can also assure that a session is inclusive by preparing the facilities well in advance. There are many possible disabilities to consider, and by following this checklist, you can assure that participation is easy and open to all. Many of the considerations listed in the checklist (such as having good signage and promoting a scent-free environment) can also help many of your attendees who do not have disabilities.

For information regarding building accessibility at Queen’s, visit the Building Accessibility Directory.

For information about individual classroom accessibility, seating capacity and available equipment, visit this handy online guide: Teaching and Learning Spaces

Presentation Facilities

  • Give participants the opportunity to identify their accommodation needs
  • Ensure that the meeting space is accessible:
    • obstacle-free pathways to the space
    • doorways which are about one metre wide
    • accessible restrooms on the same floor
    • large enough space to accommodate assistive learning technologies and seating for interpreters/companions
    • enough room for those who use mobility aids to move around freely
  • Promote a scent-free environment (there's is no official Queen's policy regarding scents, but it is recommended that you encourage a scent-free environment)
  • Prepare event signage with large print and contrasting colours

Information Resources and Technology

  • Provide print handouts
  • Arrange for conversion of conventional print material to alternative formats such as Braille, DAISY, audio, large print or plain language and offer them before the meeting
  • Provide meeting materials in advance for those who need more time or quiet to gain better comprehension
  • Indicate a location where electronic versions of the material can be accessed
  • Ensure that all video material shown is captioned and accessible
  • Ensure that all material handed out is accessible
  • Provide a feedback mechanism