Student Homecoming Volunteers

volunteer at the football game

Help welcome alumni home! If you're interested in any of the positions listed below, please sign-up online by Thursday, Oct. 3.

Already signed-up to volunteer?

Simply click on your role below to read a full position description. We'll look forward to meeting you at orientation!

Questions or concerns? Contact the Homecoming Volunteer Coordinator at 1-800-267-7837 (toll-free in Canada and the U.S.) or 613-533-2060, Ext. 77903.

CPD Alumni Symposium Student Ambassador

Volunteer Position Summary

NOTE: Open to current Medical students only.

The School of Medicine’s Continuing Professional Development Symposium takes place on the Saturday morning of Homecoming weekend and has become a highly-anticipated tradition for School of Medicine alumni returning to campus for their reunions. CPD Symposium Student Ambassadors play a key role in ensuring that attendees feel welcome, and that event logistics run smoothly from start to finish.

What you’ll be doing in this role:

  • Attending a one-hour orientation session prior to Homecoming weekend 
  • Signing in for your shift at 8 am on Saturday morning (Oct. 19) at the School of Medicine Building main entrance (15 Arch St.)
  • Greet alumni warmly to ensure their Homecoming experience begins on a positive note.
  • Answer general questions about Homecoming events, about the CPD Symposium, and about your experience as a student 
  • Assist with accessibility-related questions where possible (You will be provided with accessibility FAQs at orientation)

What’s required to succeed in this role:

  • Must be a medical student
  • Outgoing, friendly personality; respectful, patient demeanour
  • Able to focus and answer questions in a fast-paced environment
  • Familiar with the latest news in the School of Medicine to share with alumni
  • Respectful, patient demeanor
  • Adaptable

Skills & other benefits you'll get from this role:

  • Complimentary refreshments at the event
  • Opportunity to expand your Queen's network and hear from successful Queen’s Medicine alumni speaking at the event
  • Volunteer jacket bar & tricolour socks
  • Reference letters available upon request

Other Notes:

  • Dress code: Business casual
  • Shifts are approximately one hour in length, but volunteers are welcome to stay for the whole CPD program if they wish

NOTE: External factors like weather, number of attendees, event logistics, etc., may necessitate changes to duties. Be prepared to be flexible!

Staff Contact

Allison Bright – Program & Event Coordinator, Continuing Professional Development & Educational Scholarship

Phone: 613-533-6000 x 77621 or email

Engineers Without Borders Pumpkin Smash Event Assistant

Volunteer Position Summary

The Engineers Without Borders (EWB) Pumpkin Smash takes place on the Friday afternoon of Homecoming weekend. Pumpkin Smash is open to the public, and is a fundraising/awareness-raising event, with the highlight of dropping a 500+ lb. pumpkin from a crane. 

Pumpkin Smash Event Assistants play a key role in ensuring that event logistics run smoothly from set-up to clean-up and also helping guests feel welcome. This is a great way to get involved with EWB and share what the organization does with alumni on campus and around the world. Both the morning and afternoon shifts are two hours in length.

What you’ll be doing in this role:

There are two main shifts for this event, one focusing on set-up and one on clean-up. Responsibilities for the two roles look like this:

Set-up Crew: 9:30 am11:30 am

  • Set up fencing
  • Set up tables, food, and hot water for hot chocolate stations

Clean-up Crew: 2:30 pm4:30 pm

  • Mingle with event attendees
  • Help staff tables, food, and hot chocolate stations as needed
  • Takedown fencing, tables, and clean up pumpkin debris to keep campus beautiful

What’s required to succeed in this role:

  • Attending a Homecoming Orientation session prior to Homecoming weekend
  • Being adaptable; able to focus and complete tasks in a fast-paced environment
  • A friendly, enthusiastic attitude
  • Ability to work well in teams

Skills, experience, & other benefits you’ll get from this role:

  • Frontline customer service and event logistics experience
  • Volunteer jacket bar and tricolour socks
  • Reference letter available upon request

Other Notes:

  • Sign in a few minutes before your shift at the Volunteer Lounge, where you will be provided with your red volunteer vest and any last-minute instructions
  • Dress code: casual, Queen’s colours encouraged!

NOTE: External factors like weather, number of attendees, event logistics, etc., may necessitate changes to duties. Be prepared to be flexible!

Event Lead/Contact:

Alexia Quinn – Development Events Lead

Email

Matt Julseth – Development Events Lead

Email

Meet and Greet Accessibility Champion

Volunteer Position Summary

Meet & Greet is a large-scale check-in and welcome event that takes place in Grant Hall on Friday, Oct. 18 from 1–6 pm and Saturday, Oct. 19 from 8:30 am–1 pm. It may be the first event that many alumni will attend, and is an opportunity for volunteers to set a positive, inclusive, and welcoming tone for the weekend. Over the two days, between 1,500 and 2,000 alumni and guests will come through Grant Hall for Meet & Greet.

Meet & Greet Accessibility Champions are a welcoming presence for alumni and guests, to Grant Hall upon arrival. Training to provide on-site direction/support to persons who self-identify as living with a disability to ensure that their experience at Meet & Greet is positive and comfortable. Shifts range from two–three and a half hours in length.

What you’ll be doing in this role:

  • Offering guidance and support to Homecoming participants with accessibility needs
  • Greeting alumni arriving on buses in front of Grant Hall 
  • Inside Grant Hall, directing alumni to the check-in location for their graduating year
  • Answering general questions about Homecoming events 

What’s required to succeed in this role:

  • Attending an orientation and role-specific training session prior to Homecoming
  • Completion of the Accessibility for Ontarians with Disabilities Act (AODA) Queen’s Training Suite (provided by your Staff Contact if not previously completed)
  • Being comfortable interacting/communicating with older people and persons with disabilities
  • A respectful, patient demeanour
  • Being adaptable and able to focus and answer questions in a fast-paced environment
  • Familiar with campus, accessible entrances, washroom locations, and transportation options
  • Familiarity with how to find information on Homecoming events

Skills, experience, & other benefits you’ll get from this role:

  • Advanced Accessibility Customer Service Training 
  • Hands-on event experience working with those requiring accessibility assistance 
  • Complimentary refreshments at this event
  • Volunteer jacket bar & tricolour socks
  • Certificate of contribution for professional portfolio; reference letter available upon request

Other Notes:

  • Sign in at the Volunteer Lounge (Kingston Hall Reflection Room) a few minutes in advance of your shift start time to receive your red vest and any last-minute instructions
  • Dress code: Red volunteer vest, casual, Queen’s colours encouraged – comfy shoes are a must

NOTE: External factors like weather may necessitate changes to duties. Please be prepared to be flexible.

Staff Partnership

Jess Koehn – Alumni Officer, Reunions

Email

Meet and Greet Ambassador

Volunteer Position Summary

Meet & Greet is a large-scale check-in and welcome event that takes place in Grant Hall on Friday, Oct. 18 from 1–6 pm and Saturday, Oct. 19 from 8:30 am–1 pm. It may be the first event that many alumni will attend, and is an opportunity for volunteers to set a positive, inclusive, and welcoming tone for the weekend. Over the two days, between 1,500 and 2,000 alumni and guests will come through Grant Hall for Meet & Greet. 

Meet & Greet Ambassadors will be stationed at the entry door to the main hall space at Grant and will be responsible for welcoming alumni upon arrival. Shifts range from 2-3.5 hours in length.

What you’ll be doing in this role:

  • Directing alumni to the appropriate check-in location based on their graduating year
  • Answering/redirecting general questions about Homecoming events and the check-in process
  • Connecting alumni and guests with Accessibility Champion volunteers if there are accessibility-related questions 
  • Replenishing name buttons, program booklets, and other supplies as required on the Homecoming Info Table
  • During peak registration times, speaking to alumni and guests waiting in registration lines to help accelerate the check-in process

What’s required to succeed in this role:

  • Attending an orientation session prior to Homecoming 
  • Outgoing, friendly personality; ability to work well in teams
  • Being adaptable and able to focus/answer questions in a fast-paced environment
  • Familiarity with campus locations
  • Familiarity with how to find information on Homecoming events
  • Being comfortable interacting with elderly people
  • A respectful, patient demeanour

 Skills, experience, & other benefits you’ll get from this role:

  • Front-line customer service experience 
  • Complimentary refreshments at this event
  • Volunteer jacket bar & tricolour socks
  • Reference letter available upon request

Other Notes:

  • Sign in at the Volunteer Lounge (Kingston Hall Reflection Room) a few minutes in advance of your shift start time to receive your red vest and any last-minute instructions 
  • Dress code:  Red volunteer vest, casual, Queen’s colours encouraged – comfy shoes are a must

NOTE: External factors like weather may necessitate changes to duties. Be prepared to be flexible!

Staff Partnership

Jess Koehn – Alumni Officer, Reunions

Email

Meet and Greet Check-In Assistant

Volunteer Position Summary

Meet & Greet is a large-scale check-in and welcome event that takes place in Grant Hall on Friday, Oct. 18 from 1–6 pm and Saturday, Oct. 19 from 8:30 am–1 pm. It may be the first event that many alumni will attend, and is an opportunity for volunteers to set a positive, inclusive, and welcoming tone for the weekend. Over the two days, between 1,500 and 2,000 alumni and guests will come through Grant Hall for Meet & Greet.

Check-In Assistants are responsible for checking in alumni and guests at the registration tables. Staff members will be on-site and available to assist at all times during the event. Shifts range from 3.5–4 hours in length.

What you’ll be doing in this role:

  • Welcoming and checking-in alumni and guests, according to training instructions
  • Show alumni how to access/use their temporary Alumni Card
  • Answer general questions about Homecoming events
  • Thank alumni for attending, provide reunion pin and other giveaways/purchased items
  • Train incoming volunteers on the registration process at the close of your shift (shifts will overlap by 15 minutes)

What’s required to succeed in this role:

  • Attending an orientation session prior to Homecoming 
  • Outgoing, friendly personality; ability to work well in teams
  • Being adaptable and able to focus/answer questions in a fast-paced environment
  • Familiarity with how to find information on Homecoming events
  • Being comfortable interacting with elderly people
  • A respectful, patient demeanour

Skills, experience, & other benefits you’ll get from this role:

  • Front-line customer service experience 
  • Complimentary refreshments at this event
  • Volunteer jacket bar & tricolour socks
  • Reference letter available upon request

Other Notes:

  • Sign in at the Volunteer Lounge (Kingston Hall Reflection Room) a few minutes in advance of your shift start time to receive your red vest and any last-minute instructions 
  • Dress code:  Red volunteer vest, casual, Queen’s colours encouraged – comfy shoes are a must

NOTE: External factors like weather may necessitate changes to duties. Be prepared to be flexible.

Staff Partnership

Jess Koehn – Alumni Officer, Reunions

Email

Meet and Greet Tour Guide

Volunteer Position Summary

Meet & Greet is a large-scale check-in and welcome event that takes place in Grant Hall on Friday, Oct. 18 from 1–6 pm and Saturday, Oct. 19 from 8:30 am–1 pm. It may be the first event that many alumni will attend, and is an opportunity for volunteers to set a positive, inclusive, and welcoming tone for the weekend. Over the two days, between 1,500 and 2,000 alumni and guests will come through Grant Hall for Meet & Greet.

Offering guided walking tours of the campus is a wonderful way for visiting alumni and guests to connect with their memories of Queen’s as a place, with the ways that Queen’s has grown and changed since their student days, and with students and their current experiences here. Shifts are three hours in length.

What you’ll be doing in this role:

  • Leading 45-minute walking tours of campus for alumni and guests (Volunteers will be provided with tour information during training)
  • Greeting alumni as they arrive in Grant Hall
  • Answering/redirecting general questions about Homecoming events
  • Connecting alumni and guests with Accessibility Champion volunteers if there are accessibility-related questions 

What’s required to succeed in this role:

  • Attending a Homecoming Orientation session prior to Homecoming weekend
  • Attending a training session on the tour route and key information points
  • Previous experience with campus tours is a great asset!
  • A friendly, enthusiastic attitude and a clear, strong voice
  • Exceptional customer service, including comfort interacting with elderly people
  • Being adaptable; able to focus and answer questions in a fast-paced environment
  • Strong familiarity with campus locations and with current Queen’s news

Skills, experience, & other benefits you’ll get from this role:

  • Presentation/guiding experience
  • Networking experience with Queen’s alumni
  • Complimentary refreshments at Meet & Greet
  • Volunteer jacket bar and tricolour socks
  • Reference letter available upon request

Other Notes:

  • Sign in at the Volunteer Lounge (Kingston Hall Reflection Room) a few minutes in advance of your shift start time to receive your red volunteer vest and any last-minute instructions 
  • Dress code:  casual, Queen’s colours encouraged – comfy shoes are a must

NOTE: External factors like weather may necessitate changes to duties. Please be prepared to be flexible.

Staff Partnership

Jess Koehn – Alumni Officer, Reunions

Email

Football Game Flag Bearer

Volunteer Position Summary

The Homecoming football game is a central Homecoming weekend event on Saturday, Oct. 19 from 1–4 pm that draws over a thousand alumni and guests, along with many students and local football fans.

Volunteers in this role will be responsible to work together to carry a giant Queen’s flag across the field during the Homecoming football game’s half-time recognition. This adds a unique tricolour experience for spectators during half-time!

Shifts are approximately 1 hour in length. Volunteers are free to leave after half-time or to stay for the full game.

What you’ll be doing in this role:

  • With Athletics staff and fellow volunteers, unfurling and carrying the Queen’s flag across the field
  • Assisting with re-folding the flag following half-time

What’s required to succeed in this role:

  • Attending a Homecoming Orientation session prior to Homecoming weekend
  • Being adaptable
  • Having the ability to focus in a fast-paced environment
  • Having an enthusiastic attitude; working well in teams

What’s required to succeed in this role:

  • Skills, experience, & other benefits you’ll get from this role:
  • Hands-on event logistics experience
  • Complimentary football game admission
  • Volunteer jacket bar and tricolour socks

Other Notes:

  • Pick up a yellow volunteer vest at the Volunteer Lounge (Kingston Hall Reflection Room) on Saturday morning (you will only be able to enter the stadium if you’re wearing this vest!)
  • Volunteers are welcome to use the alumni bus service to get from campus to the stadium 
  • Bring a water bottle and weather-appropriate gear, such as a hat, sunscreen, or rain jacket
  • Enter the stadium through the southwest gate (Gate #3) no later than 2 pm to check in with the staff contact

NOTE: External factors like weather may necessitate changes to duties. Please be prepared to be flexible.

Staff Partnership

Brittany Jennings – Co-ordinator, Home Events, Athletics and Recreation

Cell: 519-990-4783 or email

Football Game Ambassador

Volunteer Position Summary

The Homecoming football game is a central Homecoming weekend event on Saturday, Oct. 19 from 1–4 pm that draws over a thousand alumni and guests, along with many students and local football fans.   

Volunteers in this role will be welcoming guests to Richardson Stadium and helping with logistics during half-time when ~250 Tricolour Guard alumni (celebrating 50+ milestone anniversaries) participate in a parade on the field.

Shifts are four hours in length. Volunteers are free to leave after half-time or to stay for the full game. 

What you’ll be doing in this role:

  • Welcoming arriving alumni and guests to ensure their experience begins on a positive note. and helping them find their seats
  • As you are able, answering questions about event logistics, layout, or accessibility concerns
  • Around half-time, you will be assigned one or more of the following tasks
    • Ushering participating Tricolour Guard alumni out of the stands to prep for parade
    • Holding “PARADE THIS WAY” signs to mark the route across the field. 
    • Walking alongside the procession, possibly helping classes carry their banners/signs
    • Ushering alumni back to their seats after halftime. 

What’s required to succeed in this role:

  • Attending an orientation session prior to Homecoming 
  • Being adaptable; able to focus and answer questions in a fast-paced environment
  • Having a friendly, respectful, patient personality
  • Having an enthusiastic attitude and the ability to work well in teams
  • Comfortable interacting with elderly people

Skills, experience, & other benefits you’ll get from this role:

  • Hands-on event logistics/customer service experience
  • Complimentary football game admission and a complimentary meal at the game
  • Volunteer jacket bar and tricolour socks
  • Reference letter available upon request

Other Notes:

  • Pick up a red volunteer vest at the Volunteer Lounge (Kingston Hall Reflection Room) on Saturday morning (you will only be able to enter the stadium if you’re wearing this vest!)
  • Bring a water bottle and weather-appropriate gear, such as a hat, sunscreen, or rain jacket
  • Volunteers are welcome to use the alumni bus service to get from campus to the stadium 
  • Enter the stadium through the southwest gate (Gate #3) to check in with the staff contacts
  • External factors like weather may necessitate changes to duties. Be prepared to be flexible!
  • Staff partners will be on-site to assist with any troubleshooting or questions that may arise

Staff Contact

Kathryn Vilela – Volunteer Co-ordinator

Cell: 613-328-1392 or email

Carey Morrison – Alumni Officer, Reunions

Cell: 613-331-5343 or email

Football Game Accessibility Champion

Volunteer Position Summary

NOTE: All Access Champions must be available to attend an orientation and training session.

The Homecoming football game is a central Homecoming weekend event on Saturday, Oct. 19 from 1–4 pm that draws over a thousand alumni and guests, along with many students and local football fans. Volunteers in this role will be a welcoming presence for all alumni and guests at the football game, but will specifically provide on-site direction/support to persons who have accessibility concerns, to ensure that their experience at the game is positive and comfortable.

Shifts are four hours in length. Volunteers are asked to stay for the duration of the game, in case of accessibility-related questions or concerns as guests are leaving.

What you’ll be doing in this role:

  • Offering guidance and support to Homecoming participants that identify as having accessibility needs to ensure a positive and inclusive experience
  • Supporting other volunteers who have accessibility-related questions
  • Helping with accessible alumni recognition during half-time

What’s required to succeed in this role:

  • Attending an orientation and role-specific training session prior to Homecoming
  • Completion of the Accessibility for Ontarians with Disabilities Act (AODA) Queen’s Training Suite (provided by your Staff Contact if not previously completed)
  • Being comfortable interacting/communicating with older people and persons with disabilities
  • Being adaptable and able to answer questions in a fast-paced environment
  • Having an enthusiastic attitude and the ability to work well in a team
  • Having a respectful, patient demeanor

Skills, experience, & other benefits you’ll get from this role:

  • Advanced Accessibility Customer Service Training
  • Hands-on customer service experience working with those requiring accessibility assistance
  • Complimentary football game admission and a complimentary meal at the game
  • Certificate of contribution for professional portfolio; reference letter available upon request
  • Volunteer jacket bar and tricolour socks

Other Notes:

  • Pick up red volunteer vest and Accessibility Champion volunteer badge at the Volunteer Lounge (Kingston Hall Reflection Room) Saturday morning
  • Enter the stadium through the southwest gate (Gate #3) to check-in with the staff partner. Volunteer identification (red vest/volunteer badge) is required for stadium entry
  • External factors like weather may necessitate changes to duties. Be prepared to be flexible!
  • Staff partners will be on-site to assist with any troubleshooting or questions that may arise

Staff Contact

Kathryn Vilela – Volunteer Co-ordinator

Cell: 613-328-1392 or email

Carey Morrison – Alumni Officer, Reunions

Cell: 613-331-5343 or email

Nursing Open House Ambassador

Volunteer Position Summary

NOTE: Open to current School of Nursing students only. 

The School of Nursing Open House and Brunch takes place on the Saturday morning of Homecoming weekend, and has become a highly-anticipated tradition for Nursing alumni returning to campus for their reunions. It is a prime opportunity for Nursing alumni to connect with each other and with students, and Nursing Open House Ambassadors play a key role in ensuring that attendees feel welcome, and that event logistics run smoothly from start to finish. Shifts are 3 hours in length.  

What you’ll be doing in this role:

  • Assist with event set-up and break-down
  • Greet alumni as they arrive to ensure that their experience begins on a positive note
  • Direct alumni to the reception area, and encourage them to tour the Simulation Labs
  • Mix and mingle with alumni and faculty once all attendees have arrived
  • Answer event/accessibility-related questions to the best of your ability, redirecting as needed 
  • Assist the Nursing Lab Manager with lab demonstrations

What’s required to succeed in this role:

  • Must be a nursing students 
  • Attending a Homecoming Orientation session prior to Homecoming weekend
  • Being adaptable; able to focus and answer questions in a fast-paced environment
  • A friendly, respectful, patient personality
  • An enthusiastic attitude 
  • Comfort interacting with elderly people
  • Familiarity with the latest news in the School of Nursing to share with alumni 
  • Familiarity with how to find information on Homecoming events

Skills, experience, & other benefits you’ll get from this role:

  • Frontline customer service and event logistics experience
  • Networking experience with Queen’s Nursing alumni
  • Complimentary brunch at the event
  • Volunteer jacket bar and tricolour socks
  • Reference letter available upon request

Other Notes:

  • Sign in a few minutes before your shift at the main lobby of the Cataraqui Building where you will be provided with any last-minute instructions 
  • Dress code: Queen’s Nursing jacket (if you have one), casual, Queen’s colours encouraged!

NOTE: External factors like weather, number of attendees, event logistics, etc. may necessitate changes to duties. Be prepared to be flexible.

Staff Contact:

Allison Mackey – Administration Manager, School of Nursing

Cell: 613-572-6449 or email

SGS Career Forum Networking Reception Ambassador

Volunteer Position Summary

The School of Graduate Studies is hosting a Career Week on Oct. 15–18 for graduate & post-doctoral fellows. This event is a wonderful opportunity for graduate alumni and students/post-docs to meet and discuss career options and avenues, and their experiences in graduate studies at Queen’s. The Ambassador role will help make the event run smoothly and offer a welcoming environment. The shift is three and a half hours in length.

Major Duties & Responsibilities:

  • Greet alumni and guests as they arrive
  • Answering accessibility-related questions to the best of your ability, redirecting to staff where necessary (Volunteers will be provided with accessibility-related FAQs at training)
  • Once the majority of guests have arrived, mixing and mingling with guests
  • Thanking guests for attending upon departure
  • Assist with event set-up and take-down

What’s required to succeed in this role:

  • Must be a Graduate Student
  • Attending a Homecoming Orientation session prior to Homecoming weekend
  • A friendly, respectful, patient personality
  • Adaptability; enthusiastic attitude
  • Ability to work well as part of a team
  • Comfort interacting with elderly people
  • Familiarity with the latest news in the School of Graduate Studies to share with alumni 
  • Familiarity with how to find information on Homecoming events

Skills Acquired:

  • Frontline customer service experience
  • Networking experience with School of Graduate Studies alumni
  • Complimentary refreshments at this event
  • Volunteer jacket bar, tricolour socks, and SGS volunteer t-shirt
  • Expanding Horizons Credit for Graduate Students
  • Reference letter available upon request

Other Notes:

  • Check-in at the Agnes Etherington Art Centre at the beginning of their shift
  • Dress code: SGS volunteer t-shirt (provided)

NOTE: External factors like weather, number of attendees, event logistics, etc., may necessitate changes to duties. Be prepared to be flexible!

Staff Partnership

Rebecca Huegler - Logistics Co-ordinator

Email

Colette Steer – Back-Up Contact

Cell: 613-985-8776 or email

Smith Alumni Brunch Student Greeter

Volunteer Position Summary

NOTE: Open to current Smith Business students only.

The Smith Alumni Brunch takes place on the Saturday morning of Homecoming weekend, and has become a highly-anticipated tradition for Smith alumni returning to campus for their reunions. It is a prime opportunity for Smith alumni to connect with each other and with students, and Student Greeters play a key role in ensuring that Smith Alumni Brunch attendees feel welcome, and that their experience at the event begins on a positive note. Shifts are 4 hours in length (9 am–1 pm).

What you’ll be doing in this role:

  • Greet alumni as they arrive in Goodes Hall
  • Directing alumni to various key locations around Goodes Hall
  • Once the majority of guests have arrived, mixing and mingling with guests
  • Answering accessibility-related questions to the best of your ability, redirecting to staff where necessary
  • Thanking guests for attending upon departure

What’s required to succeed in this role:

  • Must be a Smith School of Business student
  • Attending a Homecoming Orientation session prior to Homecoming weekend
  • A friendly, respectful, patient personality
  • An enthusiastic attitude; exceptional customer service
  • Being adaptable; able to focus and answer questions in a fast-paced environment
  • Familiarity with various Goodes Hall & campus locations
  • Familiarity with the latest news in Smith School of Business to share with alumni 
  • Familiarity with how to find information on Homecoming events

Skills, experience, & other benefits you’ll get from this role:

  • Frontline customer service experience
  • Networking experience with Smith School of Business alumni
  • Complimentary brunch at the event
  • Smith t-shirt, volunteer jacket bar and tricolour socks
  • Reference letter available upon request

Other Notes:

  • Sign in at the Development & Alumni Relations Office in Goodes Hall (room 294) a few minutes before your shift, where you will be provided with any last-minute instructions

NOTE: External factors like weather, number of attendees, event logistics, etc. may necessitate changes to duties. Please be prepared to be flexible.

Staff Partnership

Louise Atkinson – Development & Alumni Engagement Coordinator, Smith School of Business

Phone: 613-533-6480 or Email

Smith Alumni Brunch Face Painter

Volunteer Position Summary

The Smith Alumni Brunch takes place on the Saturday morning of Homecoming weekend, and has become a highly-anticipated tradition for Smith alumni returning to campus for their reunions. It is a prime opportunity for Smith alumni to connect with each other and with students, and Face Painters play a key role in boosting the festive tricolour spirit among Smith Alumni Brunch attendees. Shifts are 4 hours in length (9 am–1 pm).

What you’ll be doing in this role:

  • Paint Queen’s flags and simple tricolour motifs on the faces of students and alumni during the Smith Alumni Brunch
  • Interact with both alumni and students in a friendly and enthusiastic manner to help boost Queen’s spirit

What’s required to succeed in this role:

  • Attending a Homecoming Orientation session prior to Homecoming weekend
  • Outgoing, friendly personality
  • Enthusiastic attitude, exceptional customer service, and great tricolour spirit
  • Respectful, patient demeanor
  • Adaptability
  • Experience in face painting is considered an asset

Skills, experience, & other benefits you’ll get from this role:

  • Frontline customer service experience
  • Networking experience with Smith School of Business alumni
  • Complimentary brunch at the event
  • Smith t-shirt, volunteer jacket bar and tricolour socks
  • Reference letter available upon request

Other Notes:

  • Sign in at the Development & Alumni Engagement Office in Goodes Hall (room 294) a few minutes before your shift, where you will be provided with any last-minute instructions
  • External factors like weather, number of attendees, event logistics, etc., may necessitate changes to duties. Be prepared to be flexible!

Staff Partnership

Louise Atkinson – Development & Alumni Engagement Coordinator, Smith School of Business

Phone: 613-533-6480 or Email

Homecoming Photographer

Volunteer Position Summary

Homecoming Photographers are responsible for attending a variety of Homecoming events and capturing the Homecoming experience through photos. 

Event photos are an important and powerful way to document and tell the Homecoming story. Photos may be used in future marketing and communications pieces, in the Alumni Review, news stories, and/or on social media, and photographers will be credited by name. Previous photography experience and a personal DSLR camera are required for this role.

What you’ll be doing in this role:

  • Capturing spontaneous and posed photos at designated events/photo-op spots
  • Answering any questions about photos and what they will be used for
  • Delivering photos to the Volunteer Co-ordinator in Summerhill as soon as possible after Homecoming to allow for use on social media and post-event communications

What’s required to succeed in this role:

  • Attending an orientation session prior to Homecoming weekend
  • Previous photography experience and personal DSLR camera
  • For evening shifts, night-time photography experience is required
  • Familiarity with various campus locations
  • Having a respectful, patient demeanour; comfortable interacting with elderly people
  • Adaptable

Skills, experience, & other benefits you’ll get from this role:

  • Event Photography experience
  • Opportunity to be a part of a Queen’s tradition
  • Photo credit if photos are selected for editorial context
  • Material for résumé or portfolio
  • Volunteer jacket bar and tricolour socks
  • Reference letters available upon request

Other Notes:

  • Sign in at the Volunteer Lounge (Kingston Hall Reflection Room) a few minutes in advance of your shift start time to receive your red vest and any last-minute instructions 
  • Dress code: Red volunteer vest, comfortable, casual, Queen’s colours encouraged!
  • Respect individuals’ wishes if they indicate that they do not wish to have their photo taken
  • Volunteers who feel they have captured a very special moment can email them to Mike Onesi during Homecoming weekend for consideration for immediate posting

NOTE: External factors like weather may necessitate changes to duties. Please be prepared to be flexible.

Staff Contact

Kathryn Vilela – Homecoming Volunteer Co-ordinator

Cell: 613-328-1392 or email

Tricolour Guard Event Photographer

Volunteer Position Summary

The Tricolour Guard Reception & Dinner is a semi-formal event for the Tricolour Guard (TCG), alumni marking 50+ years since graduation. The Reception is at Grant Hall, and the Dinner at Ban Righ Hall.

Tricolour Guard Event Photographers are responsible for capturing memories of the evening through photos. The shift is approximately 4 hours in length, including dinner. 

Photos may be used in future marketing and communications pieces, in the Alumni Review, news stories, and/or on social media, and photographers will be credited by name. Previous photography experience and personal DSLR camera are required for this role.

What you’ll be doing in this role:

  • All volunteers are required to attend a one-hour orientation session prior to Homecoming weekend (sign up for orientation through the registration site)
  • Arrive on time for scheduled shift, checking with the Staff Contact in at the TCG Registration desk in Grant Hall to receive any last-minute instructions
  • Capture both spontaneous moments and posed photos at the TCG Reception and Dinner
  • Answer any questions about photos and what they will be used for
  • Deliver photos to the Volunteer Coordinator in Summerhill (55 Stuart Street) as soon as possible after Homecoming to allow for use on social media and post-event communications

What’s required to succeed in this role:

  • Attending an orientation session prior to Homecoming weekend
  • Previous photography experience and personal DSLR camera
  • Previous experience with low-light/night-time photography
  • Having a respectful, patient demeanour; comfortable interacting with elderly people
  • Outgoing, friendly personality
  • Adaptable

Skills, experience, & other benefits you’ll get from this role:

  • Event Photography experience 
  • Photo credit if photos are selected for editorial context
  • Material for résumé or portfolio
  • Opportunity to connect with older Queen’s alumni
  • Complimentary dinner at the event
  • Volunteer jacket bar and tricolour socks
  • Reference letters available upon request

Expectations

  • Dress code: Business (no jeans)
  • Respect individuals’ wishes if they indicate that they do not wish to have their photo taken
  • Volunteers who feel they have captured a very special moment can email them to Mike Onesi during Homecoming weekend for consideration for immediate posting

NOTE: External factors/event logistics may necessitate changes to duties. Be prepared to be flexible!

Staff Contact

Carey Morrison – Alumni Officer, Reunions 

Cell: 613-331-5343 or email

Tricolour Guard Accessibility Champion

Volunteer Position Summary

The Tricolour Guard Reception & Dinner is a semi-formal event for the Tricolour Guard (TCG), alumni marking 50+ years since graduation. The Reception is at Grant Hall, and the Dinner at Ban Righ Hall.

Tricolour Guard Accessibility Champions are a welcoming presence for alumni and guests, trained to provide on-site accessibility direction/support to ensure that everyone’s experience at Tricolour Guard Reception & Dinner is positive and comfortable. The shifts are four hours in length, including dinner.

What you’ll be doing in this role:

  • Offering guidance and support to event attendees with accessibility needs 
  • Offering accessibility-related guidance and support to other event volunteers
  • Greeting TCG alumni and guests upon arrival and visiting with them during the reception
  • Assisting with clearing the path for Bands performance at the reception
  • Assisting with escorting guests from Grant Hall to dinner in Ban Righ, with particular consideration for any mobility needs that may arise (wheelchairs available on-site)
  • Ensuring alumni are seated comfortably for dinner in Ban Righ
  • Engaging with TCG alumni and guests at the dinner table
  • Throughout the evening, proactively watching for accessibility-related needs or issues that may arise (eg. guests who are fatigued at the reception and need to sit for a moment, directions to accessible washrooms, providing listening devices during speeches, etc.)

What’s required to succeed in this role:

  • Attending an orientation and role-specific training session prior to Homecoming
  • Completion of the Accessibility for Ontarians with Disabilities Act (AODA) Queen’s Training Suite (provided by your Staff Contact if not previously completed)
  • Being comfortable interacting/communicating with older people and persons with disabilities
  • Having a respectful, patient demeanor and strong interpersonal skills
  • Being adaptable and having an enthusiastic attitude 
  • Familiarity with campus, accessible entrances, gender-neutral/accessible washroom locations
  • Previous experience providing accessibility support is an asset

Skills, experience, & other benefits you’ll get from this role:

  • Advanced Accessibility Customer Service Training 
  • Hands-on event experience working with those requiring accessibility assistance
  • Complimentary dinner at this event
  • Volunteer jacket bar & tricolour socks
  • Certificate of contribution for professional portfolio; reference letter available upon request

Other Notes:

  • Sign in at the TCG Registration desk in Grant Hall a few minutes in advance of your shift
  • Dress code: Semi-formal

NOTE: External factors like the number of attendees or event logistics may necessitate changes to on-site duties. Be prepared to be flexible!

Staff Partnership

Carey Morrison – Alumni Officer, Reunions

Cell: 613-331-5343 or email