Animals in Science

Animals in Science
Animals in Science

Topaz Elements

The offices of the University Animal Care Committee (UACC) and Animal Care Services (ACS) jointly employ the integrated electronic application for Animal Ethics Approval and Animal Ordering.

First connection to Topaz Elements

  1. Download Cisco AnyConnect VPN by accessing to MyQueensU portal (within the Software Centre) and by logging in with your NetID/NetID password. Open Cisco AnyConnect VPN and type in vpn.queensu.ca/ouv (this will self populate going forward). Log in using your NetID/NetID password. 
  2. Then access to Topaz:

PC Users - Use the Elements Desktop Application.

  1. Install the Elements Desktop Application. To do so, the ElementsDesktop(PC Users).exe file should be retrieved by clicking on the link and logging In with your NetID/NetID password. 
  2. View and Run the file.
  3. Once downloaded, open the application
  4. Type in topaz.queensu.ca/TOPAZElements.
  5. Then log in using your NetID/Topaz password.

MAC Users - Use the Topaz Remote Access 

  1. Download and install Microsoft Remote Desktop.
  2. Once installed, open the application
  3. Retrieve the RemoteElementsDesktop(Mac Users).rdp file by clicking on the link and logging In with your NetID/NetID password.
  4. Edit and save the file.
  5. Drag and drop the RemoteElementsDesktop(MAC Users).rdp file into the application. It should create a remote desktop connection entry.
  6. Double click on the new profile in the application and it should launch the new connection.
  7. Authenticate using your NetID/NetID password and the Topaz Desktop Client should load in its own window
  8. If required, type in topaz.queensu.ca/TOPAZElements.
  9. Then log in using your NetID/Topaz password.
  10. When finished using Topaz, click on the X in the top right corner of the desktop client window to close the connection.

Please, feel free to contact the UACC Coordinator if you have questions or require technical assistance of any kind (including password reset).

Subsequent connections to Topaz Elements

Returning Animal Users should connect to Topaz as followed:

  1. Open Cisco AnyConnect VPN and log in using your NetID/NetID password. 
  2. Then, access Topaz:

PC Users - Open the Elements Desktop Application. Then log in using your NetID/Topaz password.

MAC Users - Click on the Remote Desktop icon, then on the Profile and login with your NetID/NetID password. Once the Topaz Elements window opens, log in with your NetID/Topaz password

Please, feel free to contact the UACC Coordinator if you have questions or require technical assistance of any kind (including password reset).

General Tips

  1. All protocols must be completed in Topaz Elements and as per our UACC Policy on Principal Investigator Responsability (PDF 80 KB), all protocols must be submitted by the listed Principal Investigator.
  2. Please note that the protocol has not officially been submitted until you receive an email confirmation stating so. The status of the protocol on the Dashboard will then change from Not Submitted or Returned for Modification to Submitted.
  3. Please ensure protocols are submitted in a timely fashion to ensure no breaks in approval. Find meeting dates and submission deadlines.
  4. Please contact the UACC Coordinator for access to Topaz or if you need your password reset.
  5. All sections of the protocol must be completed. Insert "N/A" where the requested information does not apply. All protocols undergo a preliminary review for completeness upon submission. Incomplete protocols will be returned for modification.
  6. A protocol may cover multiple grants as well as the use of multiple species and procedures provided the scientific global aim is shared and the protocol is clear.

Topaz Elements User Guides

Protocol Review Flow Charts