COVID-19 Information for Members of the Faculty of Arts & Science

This FAQ provides specific details for the Faculty of Arts and Science following the University’s updates on COVID-19, and is updated regularly.   

Information for students is also available on our new QUartsci.com/Fall2020 webpage. 

For instructors seeking information on Remote Teaching and Learning, please visit our Support webpage.

Please also see the Queen's COVID-19 Information webpage and the Queen’s Fall 2020 webpage for university updates, resources and services.

If you have any questions or concerns, please contact us at deanartsci@queensu.ca.

Academic Advising

Is academic advising available over the summer?

Yes. We are here for you. Our academic advisors are available online and ready to take your questions. Please email us at asc.registration@queensu.ca.  Don’t forget to include your full name and student number along with all of your questions and we will get right back to you.

 

Pass/Drop Winter Term Options

What if my performance is affected by the COVID-19 situation? Can I appeal?

We recognize that the current circumstances may be causing you increased stress and that your home situation may not be conducive to online learning, due to unreliable internet access or other disruptions. We recognize the need for remedies if your performance is compromised by these circumstances. The Faculty of Arts and Science is therefore making the following remedies available to you if your course performance is compromised by the COVID-19 situation.

All Arts and Science undergraduate students who achieve a passing grade in an Arts and Science course in Winter term 2020 that is lower than they might have achieved had the disruptions not occurred will have the option to change their grade to a Pass (P) instead of their final letter grade. All Arts and Science undergraduate students who fail an Arts and Science course in Winter term 2020 will have the option to drop the course without academic penalty.

The option to drop is available now and this is something you can do yourself in SOLUS. The course will be removed entirely from your transcript.

The option to change a passing grade into a P is available now. Of course, if you wish to keep your final letter grade that is also an option. Both options will be available until May 20, 2020.

For more information, please see Pass (P) Grades for Undergraduate Courses

My instructor sent me a notice of an investigation into a potential departure from academic integrity but then they cancelled our meeting. What should I do? 

You should contact your instructor to arrange an online meeting or you can choose to respond in writing.  Your instructor cannot make a Finding of a Departure from Academic Integrity unless an investigation takes place and you have been given an opportunity to respond.  For more information contact the Office of the University Ombudsperson at ombuds@queensu.ca

Could I be placed on academic probation this year if my GPA is below 1.60?

Not this year. Because of the unusual academic disruption students are currently facing and the impact that drops and “P” grades will have on GPAs, the academic record can’t be used as an accurate measurement of student performance this term for the purposes of academic progression.  Therefore, we will continue to review students’ academic progress in May 2020 but we will not impose any formal rulings including academic probation, requirements to withdraw or not being eligible to proceed to an Honours degree.

Could I still be required to withdraw this year if I don’t meet the conditions of academic probation?

No. Because of the unusual academic disruption students are currently facing and the impact that drops and “P” grades will have on GPAs, the academic record can’t be used as an accurate measurement of student performance this term for the purposes of academic progression.  Therefore, we will continue to review students’ academic progress in May 2020 but we will not impose any formal rulings including academic probation, requirements to withdraw or not being eligible to proceed to an Honours degree.

I am on academic probation and I am on track to have a GPA above 1.60 after this term.  Will I still be released from academic probation?

Yes. We will continue to review students’ academic progress in May 2020 and if you have met the regular requirements to be released from academic probation we will notify you in May and apply this ruling to your academic record.

I am an Arts and Science student on exchange. I am aware that students not on exchange have been told that FAS students who achieve a passing grade in an Arts and Science course that is lower than they might have achieved had the disruptions not occurred will have the option to change their grade to a Pass (P) instead of their final letter grade. Does this apply to exchange students?

Yes. We will waive the usual minimum grade requirement of a C or 63% for all Winter 2020 classes and grant transfer credit for any passing grades this term.

For other questions regarding students returning from exchange, see the FAQs on the Office of the Provost and Vice-Principal (Academic) website

What if I am a student at the BISC?

BISC students are students in the Faculty of Arts and Science and so all the FAQ listed here will apply to you as well. If you have additional questions you can reach out to a BISC Academic Advisor or email asc.academic@queensu.ca.

What do I do if I need support?

Please see https://www.queensu.ca/covidinfo/students for updates related to support and services. You can also contact Empower Me, which connects Queen's students who need support with a trained counsellor. Call the 24/7 helpline at 1-844-741-6389. Additional information can be found at queensu.ca/studentwellness/empower-me

 

Incomplete Grades

What if I have an IN (incomplete) grade in a Winter 2020 Term class? Can I still ask for a P grade or drop after May 20?

Generally speaking, no. Any requests to drop a winter term course, or change a letter grade to a P grade after May 20, will require an appeal.

I have an Incomplete grade from Fall 2019 term but I couldn’t complete this class due to COVID.  Can I extend my IN grade?

All IN courses from the 2019 Fall term will be automatically extended another term so the May 1 deadline is now September 15, 2020. No appeal is required.

If I had an Incomplete grade in a 2019 Fall class. Can I ask for a late drop or P grade?

No. The late drop and P grade options are only available for 2020 Winter term classes. 

 

Late Drops 

All Arts and Science undergraduate students who fail a course will have the option to drop the course without academic penalty. This is something you can do yourself in SOLUS up to May 20, 2020. The course will be removed entirely from your transcript.

Can I drop an incomplete (IN) course late from the Fall 2019 term?

You can only drop a Winter 2020 course late in SOLUS.  If you failed your Fall 2019 incomplete course as a result of COVID 19 you could submit an appeal requesting to drop a class late. If you were unable to complete your incomplete work you have more time to submit it. Any IN grades from the 2019 Fall term have been extended to September 15, 2020. 

Can I drop a course that I have passed?

No. Once final grades for Winter term 2020 are posted you can only request a P grade or leave the earned letter grade as-is.

Will dropped classes/P grades affect OSAP (government/student assistance)?

For information on OSAP please refer to to the Student Awards website: https://www.queensu.ca/studentawards/government-student-financial-aid-and-updates#Provincial

If I dropped a class can I add it back?

No. Once you drop a course you cannot add it back. We strongly recommend that you wait to make any decisions until all of your final grades are available. Take some time to investigate the implications, seek advice and make a carefully informed decision before taking any action.  

 

Academic Consideration and Appeals

Can I still submit a Request ?

Yes. The academic consideration process is available and operating the same way as usual.

Where can I find an attestation form?

Please login to the Faculty of Arts and Science portal by clicking on the following link: https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students.

Follow these steps:

1) Click on “Submit Request”

2) In “Step One”, select, “No, I do not have supporting documentation”.

3) In “Step One”, select, “Learn how to fill out a Formal Attestation form”.

3) Please indicate how you study at Queen’s.

4) Download the Attestation Form

Please contact the Academic Consideration Team at asc.consideration@queensu.ca should you have any questions or need further support.  

What kind of documentation can I use for a consideration request (up to 3 days)?

You do NOT require a medical note for a consideration request up to 3 days.  In the portal, there is an option to fill out an attestation form which serves as your documentation.

What kind of documentation can I use for a consideration request related to COVID-19 longer than 3 days (I am in quarantine, etc.)?

Please consult with asc.consideration@queensu.ca for information and advice concerning documentation.  

 

Summer Term Options

Are summer courses cancelled?

Summer course offerings that are on campus are cancelled and summer programming at the Bader International Centre will not take place.  Arts and Science online summer courses will continue to be offered. 

Is the Summer term for online courses starting on time?

The summer term will now be starting one week later on May 11.  Please see the revised dates at Dates and Deadlines.

What about textbooks for my Summer courses?

The Campus Bookstore is committed to shipping orders to online students. They expect to have all orders shipped in time for students to begin their work. The shipping charges have been waived for the Summer textbook orders. You may order your books by going to the Campus Bookstore website:  https://www.campusbookstore.com/welcome

Can I still apply to take a summer class at another university with a letter of permission?  

Yes, we are currently processing applications for letters of permission. Before applying, we advise you to confirm with the host institution that their summer term classes will run as scheduled.

If I enrol in a summer course, will I be able to access financial aid?

There are several sources of financial assistance available this summer. Learn more by going to the Student Awards website: https://www.queensu.ca/studentawards/student-awards-covid-19-updates-and-important-information

 

Fall Term Options

For information and FAQs regarding the Fall Term 2020, please visit our Fall 2020 webpage.

Have a question?

Email deanartsci@queensu.ca. We will add your questions and our answers to this page.

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Summer Term Options

I am interested in applying to Queen’s to start in the summer. Can I still do this?

Yes, applications to start online classes in July are open until June 8. Please see https://www.queensu.ca/artsci_online/apply.

If you are applying to online studies for Summer 2020, you may provide unofficial transcripts to support your application, and to support transfer credit review (if applicable).

If you are a visiting student from another university, you do not need to provide an actual Letter of Permission (LOP) to support your application for online Summer 2020 courses. However, it is important to seek approval from your home university to confirm that the course(s) you take will be eligible for credit toward your degree program at your home university.

When is the deadline for applying for admission to Summer term online programs and courses?

For information on Summer term admissions, please see Upcoming Application Dates.  

Where can I find out more information about admissions to on-campus undergraduate programs starting in September?

Applicants who applied through the Ontario Universities’ Application Centre (OUAC) should see the updates on the FAQ page on the Admissions website.

 

Fall Term Options

Please visit our Fall 2020 webpage for more information regarding delivery of the Fall Term.

 

If you are a student who has been admitted to, or received an offer from, a Queen’s Arts and Science program (Arts, Science, Computing, Kinesiology and Health Studies, Fine Art, Music or one of these combined with Concurrent Education), please continue to watch for email communications from our Faculty as well as  Undergraduate Admissions, check for updates on this page as well as queensu.ca/admission, or email us at deanartsci@queensu.ca.

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Please see the School of Graduate Studies Covid-19 website: https://www.queensu.ca/sgs/covid-19-sgs-updates.

Please see the recent announcement (April 9) on a new emergency bursary for international graduate students on the Office of the Provost and Vice-Principal Academic website. 

Please see the recent announcement (May 14) from the Government of Canada regarding flexibility in post-graduation work permit rules to help international students.

Please visit our Fall 2020 webpage for more information regarding delivery of the Fall Term.

Archives

Searching for archive information? The following webpage has a list of links to institutions that are updating digital collections information, including Queen's.

Please see the School of Graduate Studies Covid-19 website: https://www.queensu.ca/sgs/covid-19-sgs-updates

Have a question?

Email deanartsci@queensu.ca. We will add your questions and our answers to this page.

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How will a “P” grade affect my progression from Interest Student to Non-Degree Continuing student?

For interest students finishing their first 6.0 units this term:

Usually, Interest Students must complete the first 6.0 units with a minimum 1.6 GPA. Due to the current circumstances around COVID-19, this minimum grade requirement has been removed for those of you who are completing your first 6.0 units of study this term. If you choose to change your Winter 2020 course grade to a “P”, and have a passing grade that is below the 1.6 GPA on your first course as an Interest Student, you will still be eligible to move to the Non-Degree Continuing category.

For interest students finishing their first 3.0 units this term

If you are completing your first 3.0 units as an interest student this term and choose to change your Winter 2020 course grade to a "P", you will still be eligible to move onto your next 3 unit course where you must then achieve a minimum 1.6 GPA in order to progress into the Non-Degree Continuing category.

How will a “P” grade affect my progression from Non-Degree Continuing student into a degree or certificate program?

Note: This section only applies to non-degree continuing students who began as Interest students and are planning to progress into a degree or certificate program.

For non-degree continuing students finishing their first 18 units this term:

Usually, to be eligible for an online program, students who have progressed from the Interest category into the Non-Degree Continuing category would have to complete 18.0 units with a 1.6 GPA. If you have a cumulative GPA of 2.9 after 18.0 units (or 1.9 GPA after 24.0 units), you can take up to a full-time course load of 15.0 units per term.

Due to current circumstances around COVID-19, if you choose to change your Winter 2020 course grade to a “P” and do not meet the required 1.6 cumulative GPA (on the grades you earned in your other courses), you will still proceed into a program where you may continue with a part-load of 9.0 units per term. If you meet the 2.9 cumulative GPA requirement (on the grades you earned in your other courses), you will be eligible to move into a program with a full-time load of 15.0 units per term.

For non-degree continuing students finishing anywhere up to their first 15.0 units this term:

If you choose to change your winter term course grade to a "P", you will still be eligible to enter into an online program upon completion of 18 units so long as your cumulative GPA from all your other courses is at minimum 1.6.

When should I make my decision?

Regardless of which situation you are in, we encourage you to wait until you receive your final grade before you make your decision about an academic adjustment. You will find all of the details about the academic adjustment options here. To see other frequently asked questions about pass/drop options, please review the FAQ for Undergraduate Students (On Campus and Online) section of this page.

When will my progression be reviewed and how can I enroll into more courses than the course load I currently have?

Please note that the review of student records for progression will be delayed this term. If you want to enrol into more courses than the course load you currently have, please contact us at asc.online@queensu.ca for assistance around increasing your course load in SOLUS. 

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For instructors seeking information on Remote Teaching and Learning, please visit our Support webpage.
What should I do if a student, colleague or employee tells me that they have tested positive for COVID-19?

Please see the information on the Human Resources webpage COVID-19 Information for Staff and Faculty/Symptoms and Response

Can we have undergraduate students do research in our lab over the summer?

All research conducted on-campus needs to be approved through the process outlined at https://www.queensu.ca/vpr/covid-19/research-facility-start-and-requests-site-access.

What will happen to summer awards for undergraduate students (e.g., NSRAs, USSRF, etc.)?

A message posted by NSERC on March 26 indicated that the USRA program will go forward as planned even in the event of a shortened or cancelled work term. Please the list of FAQs pertaining to the NSERC USRA program at https://www.queensu.ca/vpr/covid-19/faq-usra-program.

The USSRF program is intended to go forward as planned. Plans are in the process of being developed to ensure that the work that the student planned to do with their faculty supervisor can go ahead or to develop alternative arrangements if such work cannot occur.

The Summer Work Experience Program (SWEP) is intended to run as planned; although, some changes to planned work may need to be made to accommodate limitations in accessing on-campus research spaces, etc.

In all cases, any on-campus research activity needs to be approved through the process outlined at https://www.queensu.ca/vpr/covid-19/research-facility-start-and-requests-site-access.

Will there be a spring convocation ceremony for undergraduate and graduate students?

Spring Convocation is cancelled. Updates will also be posted on the OUR website at http://www.queensu.ca/registrar/convocation/ceremonies.

Can Professional Expense Reimbursement (PER) claims still be submitted as a paper form?

In light of the recent COVID-19 situation, Strategic Procurement Services (SPS) is encouraging everyone to submit expense claims via electronic methods. So we ask that you submit your Professional Expense Reimbursement (PER) claims using Queen’s online Expense Reimbursement System (ERS) system. To submit a PER claim through ERS please remember to use the following chartfield string: Fund – 10000 Department – (your own) Project – 000000. Further guidance is available in the Faculty’s PER Expense Guidelines. All PER claims must be sent to Jenna Dijkema for Manager Approval. If you have any questions, you can email Jenna at jlad@queensu.ca.

Have a question?

Email deanartsci@queensu.ca. We will add your questions and our answers to this page.

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Conducting Research

1. What are the current directives regarding research conducted at Queen’s?

In a message posted on April 23, 2020, the Vice-Principal (Research) indicated the current restrictions on on-campus research activity will be relaxed with the goal of re-opening on-campus research facilities. This process is being guided by the key principle of protecting the health and safety of our community and the communities in which we undertake research, and is being undertake with advice from local public health officials and legislation and guidance at the provincial and federal levels. The return to on-campus research is expected to be gradual and the process for returning to on-campus research are available at https://www.queensu.ca/vpr/covid-19/research-facility-start-and-requests-site-access. At this time, all on-campus research activities must be approved through the application procedure outlined at that site. Presently, it is only anticipated that research meeting the criteria in ‘Priority Timeline 1’ will be approved.

2. When do these directives take effect and how long will they last?

The need to apply for approval to conduct on-campus research through the process outlined at https://www.queensu.ca/vpr/covid-19/research-facility-start-and-requests-site-access is in place until a notification indicating otherwise is issued.

3. Can I work on my research projects from home?

Yes, if it can be done so in accordance with the guidance of public health agencies. We encourage you to ensure you have access to any necessary tools, books, materials, equipment and data to continue research at home in cases where it is possible to safely do so. If you can conduct research, you can work on projects like preparation publications, grant applications and research proposals.

4. Should I stop long-term research projects?

It is acknowledged that some projects cannot be interrupted. Faculty members conducting research that cannot be interrupted or which requires access to on-campus facilities for other reasons, e.g. preventing damage to equipment, loss of material, etc., can apply for an exemption by following the process according to the process outlined at https://www.queensu.ca/vpr/covid-19/research-facility-start-and-requests-site-access.

 

Research Involving Fieldwork, Animals, or Human Participants

1. What should I do if my research involves fieldwork?

On April 23, 2020, the Office of the Vice-Principal (Research) updated the policy under which field-work can be conducted. All researchers who wish to conduct field work must apply for approval through the process outlined at https://www.queensu.ca/vpr/covid-19/field-research-activities. This process requires researchers to justify the essential nature of the work and present plans for ensuring the work can be performed while satisfying public health requirements, among other requirements.

2. Can I continue research with human participants?

As indicated in an update on March 20, 2020 on the VPR’s COVID-19 site (https://www.queensu.ca/vpr/covid-19), all non-hospital based research (GREB & HSREB) that requires person-to-person interaction with participants should be suspended. If the research study is providing an essential treatment option that is absolutely necessary for the welfare of the participant(s) a request for exemptions will be required. Exemption requests need to be vetted by Jennifer Couture to bring forward to the appropriate REB Chair for consideration. 

3. Can I continue research with animals?

The university veterinarian provided a statement on March 16, 2020 through the VPR’s COVID-19 site (https://www.queensu.ca/vpr/covid-19) regarding animal research. In that message, it was advised that researchers should:

  • Avoid initiating any long-term animal studies.
  • Keep animal breeding to a minimum.
  • Prioritize any precious/unique animal lines and cryopreserve these lines.

4. Can I continue to submit applications for research studies involving animals or human participants to GREB and HSREB?

Ethics approval applications can continue to be submitted, and in some cases it may be necessary to submit revised protocols. However, approvals will only be given in exceptional circumstances. Please consult the VPR’s COVID-19 site (https://www.queensu.ca/vpr/covid-19) for up-to-date information.

5. What if my research takes place in a hospital and/or involves clinical trials?

Directives for hospital-based research can be found under the research protocols page in the Faculty of Health Sciences

(https://healthsci.queensu.ca/administration/announcements/coronavirus#research).

 

Facilities, Access, and On-Campus Resources

1. What research-related resources and services remain open on campus?

On-campus services will be limited with the directive from the Provost to operate with essential personnel only. Other services are operating remotely. Please follow the VPR’s COVID-19 site (https://www.queensu.ca/vpr/covid-19) for updated information on the status of research-related services.

If any research you have been approved to continue on-campus or your closed research space requires particular services for reasons of safety, prevention of damage to equipment or materials, etc. please inform your Department Head and the Associate Dean (Research).

2. What level of support can I expect from URS?

University research services remains open; although, most staff are working remotely. You can still submit grant applications, contracts, etc. to URS as you would under normal circumstances.

3. Can I still hold lab meetings?

You are strongly encouraged to hold lab meetings to ensure that the members of your research group receive guidance and support. Groups are strongly advised to hold meetings remotely using tools like Microsoft Teams. Please see the ITS site on remote collaboration (https://www.queensu.ca/its/connecting-collaborating-and-teaching-remotely) for details on resources Queen’s offers than can be used to connect with your research group.

In-person meetings should only be held when absolutely necessary and in no case should in-person meetings be held with more than 5 people and without the ability for those people to be separated by at least 2 m.

4. Can graduate students and other researchers continue to use their office space?

Not at this time.

 

Library

How can I obtain physical materials from the library?

In a message on May 12, the library announced that it was beginning to offer access to physical materials via curbside pickup (https://library.queensu.ca/help-services/covid-19-updates-library-services-operations). There is a two-stage process for obtaining approval. The steps are:

1. The faculty member consults with the library by providing a list of materials they would like to access. The librarian can determine whether the materials need to be provided as physical documents or if they can be provided through electronic means.

2. If physical materials are deemed necessary upon consultation with the library, the faculty member completes a request form (https://library.queensu.ca/help-services/borrowing/request-curbside-access-to-print-materials) and submits it to the Associate Dean (Research). This form requires the faculty member to explain how the need for access to the materials fits into one of the categories under ‘Priority Timeline 1’ at https://www.queensu.ca/vpr/covid-19/research-facility-start-and-requests-site-access. The Associate Dean (Research) will review the application to assess whether the request meets the Priority Timeline 1 criteria and decide whether access should be permitted and respond to the faculty member. NOTE: While graduate students can prepare the form, it must be submitted to the Associate Dean (Research) by the student’s faculty supervisor, who should check that it is complete and that the request meets the criteria for approval.

In cases where access is approved, the faculty member will be instructed on how to make arrangements with the library to receive the materials.

Why is this process so restrictive? It seems like curbside pickup should be low risk.

The University is placing a highest priority on ensuring the health and safety of everyone involved in this process. While the process of providing materials curbside may seem trivial, in fact it involves library staff moving between buildings, which may simultaneously be accessed by other people on campus for different reasons. Ensuring the safety of all involved requires coordination of people, e.g. timing of entry, management of movement along hallways and staircases, placing of signage, coordination to ensure that adequate custodial services are in place to disinfect door handles, etc., along with myriad other services. It is difficult to envision where all the gaps may be in this process and by limiting the number of people using this service, we will be able to identify where those gaps are and close them while the risks are still low. The long-term goal is to provide enhanced access, but if we rush at this point and encounter problems leading to infections, we will have to shut everything down and start over.

Why do I need approval from the library and Associate Dean (Research)?

The library is in the best position to make decisions about whether the materials are only available in print form. The Associate Dean (Research) is in the best position to assess whether the research needs of a request meet the approved cases.

Why do requests for materials for graduate students need to be completed by the faculty supervisor?

There are two reasons for this. First, there may be a tremendous number of requests if every student, PDF, and faculty member can submit requests. From a logistical standpoint, it is helpful to funnel these requests through a smaller number of people before they come to the Associate Dean (Research). If requests that are unlikely to be approved are filtered out by faculty members before reaching the Associate Dean (Research), it will allow the Associate Dean (Research) to approve applications that should be approved in a more expeditious manner. Second, in the case that one wishes to appeal a decision, it was decided that it would be preferable for the appeal to be made between faculty members and the Associate Dean (Research).

How long will this process be in place?

While we cannot provide a date when this process will change, it is not our intention to have such restrictive procedures in place any longer than needed. Once it is determined that the procedure is robust from a health and safety standpoint, options for providing access for a wider range of scenarios will be considered.

What about access to materials for teaching?

The process in place is focused on research, once again to keep the number of requests limited while any deficiencies in the health and safety aspects of this process are identified and addressed. It is likely that access to materials for teaching will be permitted as the extent of access to library resources is increased in the future. Providing access to teaching materials will likely also involve a change in process, since requests for teaching materials should not go through the Associate Dean (Research).

 

Personnel

1. Will researchers be paid if they cannot conduct research?

Funding packages for graduate students will be honoured. All other employees should consult with their supervisor or consult HR (http://www.queensu.ca/humanresources/home) for more information.

2. Can I reassign the duties of research personnel?

It is possible that the research activities that were originally planned cannot be conducted. In such cases, research supervisors can and should assign alternate research work. Depending on the degree to which data and materials can be accessed such work may involve data analysis, the preparation of research protocols and the composition of manuscripts. In addition, graduate students may be advised to conduct literature reviews, prepare thesis chapters, or prepare for candidacy exams.

We stress the importance of providing guidance to graduate students during this period of time to minimize delays in the completion of their programs. Assigning work to graduate students will help achieve this goal, and it is recommended that supervisors communicate regularly with their graduate students.

Please see the ITS site on remote collaboration (https://www.queensu.ca/its/connecting-collaborating-and-teaching-remotely) for details on resources Queen’s offers than can be used to connect with your research group.

3. I have research personnel who are supposed to arrive in forthcoming months. How are they affected?

Given the fluidity of the present situation it is best to consult HR (http://www.queensu.ca/humanresources/home) or the School of Graduate Studies (https://www.queensu.ca/sgs/home) for additional information. If research personnel are arriving from outside Canada you may also wish to consult with the Office of the Associate Vice-Principal (International) (https://www.queensu.ca/provost/international).

 

Funding

1. Are funding application dates changing?

The tri-councils having acknowledged that accommodations will need to be made regarding grants. The details of any changes are being released continually. Likewise, there may be changes to deadlines and funding notifications for other grant competitions. Please follow the VPR’s COVID-19 site (https://www.queensu.ca/vpr/covid-19) for updated information.

2. Are there any changes in eligible expenses?

The tri-councils having acknowledged that accommodations will need to be made regarding the use of grants. To date policies regarding the use of grants to cover travel for events that are cancelled have been updated. Other changes may take place in terms of the eligible uses of tri-council funds. There may be changes to the eligible uses of other sources of funding. Please follow the VPR’s COVID-19 site (https://www.queensu.ca/vpr/covid-19) for updated information.

3. Are there extensions in deadlines to spend grants?

The tri-councils having acknowledged that accommodations will need to be made regarding the use of grants. Some changes have been announced regarding the spending deadlines for tri-council grants and additional changes may be announced. There may also be changes to the spending deadlines for other sources of funding. Please follow the VPR’s COVID-19 site (https://www.queensu.ca/vpr/covid-19) for updated information.

4. What is happening with USRA, USSRF, and other summer undergraduate research positions?

At the present time, it is expected that such positions will be able to be taken up by students as long as the research can be completed in a manner that conforms with Faculty and Departmental policy. Please follow the VPR’s COVID-19 site (https://www.queensu.ca/vpr/covid-19) for updated information regarding these programs.

 

Travel and International Researchers

1. What are the implications for researchers abroad?

Please consult with the Office of the Associate Vice-Principal (International) (https://www.queensu.ca/provost/international) for all queries regarding international research and international researchers.

 

Contacts and Important Links

1. Whom should I contact if I have questions that are not covered here?

Please contact the Associate Dean (Research), Nick Mosey at moseyn@queensu.ca. It is advisable to copy your Department Head on such correspondence.

2. How can I get regular updates on the state of research activity at Queen’s?

Please follow the VPR’s COVID-19 site (https://www.queensu.ca/vpr/covid-19) for updated information regarding how the University’s response to COVID-19 impacts research.

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Thank you for your hard work, dedication, and resilience over the past several weeks.

Please see the Human Resources website (queensu.ca/humanresources/coronavirus) .

Also, Human Resources is offering webinars to help employees adapt to their new remote working situations.  For more information on the webinars and how to join them, visit the Human Resources Learning Catalogue.

We remind you that the Employee and Family Assistance Program is available to you and your dependents as a resource and support. 

I am having trouble connecting and using my computer from home. Where can I find resources and contact information to help?

Queen’s Information Technology Services (ITS) has created a helpful website with advice and instruction on how to best connect, collaborate, and/or teach remotely: https://www.queensu.ca/its/connecting-collaborating-and-teaching-remotely.

What should I do if a student, colleague or employee tells me that they have tested positive for COVID-19?

Please see the information on the Human Resources webpage COVID-19 Information for Staff and Faculty/Symptoms and Response

Have a question?

Please email deanartsci@queensu.ca.  

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