Returning to Work on Campus

In addition to those performing essential work, and the faculty and graduate students who have already returned to campus for research, return to campus is now being phased in to support remote teaching. This includes temporary and/or intermittent return to campus. See Phased Return to Campus for more information about who should be returning to campus.

With the Ontario government’s recent announcement that it is moving to Stage 3 of the province’s reopening framework, we will continue planning for return to campus in the Faculty of Arts and Science and will provide updates as they become available.

Top 3 things you need to know now:

  1. Your safety is our top priority. FAS and Departments will ensure that the individuals who return to campus have the appropriate space to work safely.
  2. Most of us will continue to work remotely. There will be little to no in-person front-facing services this summer and fall, and the majority of FAS staff and faculty will continue to work remotely.
  3. You need approval to return. You can only return to campus with the approval of your Department. Please contact your Manager, Supervisor, or Department Head to discuss and/or request your return. Graduate students who wish to access on-campus spaces should contact their supervisor for information. In this context, the Department Head is the supervisor of teaching fellows, the course instructor is the supervisor of teaching assistants, and the faculty advisor is the supervisor of graduate students seeking access for research purposes.

If you do receive permission to return to campus, please see the Queen’s Return to Campus Guidelines and, in particular, the Guidelines for Individuals Returning to Campus (page 8-9).

NEW: Face coverings or masks are now required in all indoor public or common spaces on Queen’s campus. See the announcement: Queen’s makes face masks mandatory in all public areas of campus.

Please also note that you will be provided with two free face masks that can be picked up at Queen’s Postal and Print Services, as outlined in the announcement: Queen’s makes face masks mandatory in all public areas of campus.  

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With the support of the Faculty Office, Department Heads, Managers, and Supervisors are responsible for ensuring that the only individuals to return to campus are those who meet the considerations outlined on the Phased Return to Campus webpage and that those who are permitted to return to campus have the appropriate space to work safely. 

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1. Determine number of requests to return to campus and space capacities and scheduling

Once you have determined the number of requests for return to campus, you can start planning for the return to campus of those individuals using the Return to Campus Guidelines and the detailed floor plans that you will receive from central planning.

For those that are located in buildings with multiple units (e.g. Mac-Corry), where there is no dedicated manager for the building, FAS will coordinate with Department Heads and Managers and central services to ensure that appropriate health and safety measures have been addressed as outlined in the guidelines. If you need help interpreting the floor plans or see errors in the mapping – for example, if you believe that a room has more capacity than reported - please reach out to Meghan Hatch

Most offices in our buildings will be mapped for single occupancy in this exercise.  For faculty members or staff assigned exclusive offices, this will not pose a problem, but for graduate students who are often assigned 3+ to a single room, or for staff who share a ‘bullpen’ area, this poses challenges. ‘Hoteling’ or scheduling time of use for these offices will be permissible under the guidelines being developed.

Individual Faculty members can book space in lecture theatres to record their lectures for remote delivery on the Centre for Teaching and Learning website.

2. Prepare workspaces for return to campus

Prepare workspaces for return to campus as outlined in the Return to Campus Guidelines, including moving individual workspaces so they are at least 2 meters apart or providing alternate means such as “hoteling” or scheduling alternative spaces (as mentioned above), implementing traffic flow control measures by creating circulation paths and posting signage, limiting/restricting access to common and smaller shared spaces, and following guidance on spaces that require a higher frequency of cleaning and disinfecting beyond that provided by PPS and building ventilation.

3. Create a list of Personal protective equipment (PPE) and supplies to be replenished

PPE is being sourced centrally by procurement.

Please note that only two face masks per employee and an initial supply of hand sanitizer and disinfectant will be provided and paid for by the university and replenishing these supplies or ordering other items will be paid for from department budgets.

Please also note that employees who have received permission to return to campus can pick up their two free face masks at Queen’s Postal and Print Services, as outlined in the recent announcement Queen’s makes face masks mandatory in all public areas of campus.

Deliveries of masks will be provided in the coming weeks directly to departments for those who have not yet been granted campus access. Additional guidance for the research community on non-medical face coverings is available on the VPR COVID-19 website.

FAS will advise departments on PPE needs and handle procurement of PPE for all units, including ordering and distributing replenishments. If you need help creating your list of PPE and supplies to be replenished, or if you have a list ready for procurement, please contact Meghan Hatch

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Meghan Hatch is your key contact for everything related to return to campus, from the guidelines to space planning and signage. She can also help coordinate with other members the Faculty Office team for return to campus, which includes Associate Dean (Research) Nick Mosey, Associate Dean (Teaching and Learning) Jill Atkinson, Associate Dean (Graduate Studies) Sharon Regan, and staff member Amanda Fulker, who is responsible for PPE.  Please also feel free to reach out to any member of our team directly!

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These FAQs are designed for Department Heads, Managers, and Supervisors. Staff and faculty with questions should contact their Manager or Department Head and graduate students should contact their supervisor for information. In this context, the Department Head is the supervisor of teaching fellows, the course instructor is the supervisor of teaching assistants, and the faculty advisor is the supervisor of graduate students seeking access for research purposes.

When can we start to roll out department plans for return to campus?

Once a department has an approved plan and access to building occupancy mapping, individuals granted access can return to campus under the conditions set forth in the approval process.

I have a unit-level plan that was approved to provide access for on-site research falling within Research Priority Timelines 1 and 2. Now that intermittent access is permitted for the preparation of materials for remote Fall course delivery, do I need to create a new plan and have it approved?

Plans that were created and approved to provide on-site access to conduct Priority Timeline 1 and 2 research can be modified to include allowed teaching purposes as an additional category for access. If the plan is modified only to include access for allowed teaching purposes, it does not need to be approved again.  However, if your plans significantly deviate from the original approved plan, the changes must be reviewed by Nick Mosey prior to implementation.

Does permission for on-campus access for resources needed to create content for remote teaching in the fall, such as video production, extend to both faculty members and graduate students with teaching responsibilities (ie: TAs and Teaching Fellows)?

Yes. Everyone seeing access for teaching purposes should apply through their unit’s access application procedure. Course instructors should submit applications on behalf of their TAs. Faculty members and TFs can submit applications directly through the unit’s process.

Can access for staff who require on-campus resources to support remote teaching in the fall be approved at the Department’s discretion?

Yes, the Department Head or Manager can determine if the staff request for campus access falls within the scope of the permitted teaching activities. If it is unclear if access should be granted, contact Meghan Hatch.

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