Definitions

Academic accommodation is any adaptation that reduces or eliminates barriers to participation, which arise when a student with a disability interacts with the academic environment.

Academic accommodation may be things like extra time when completing a quiz, test, or exam; a different location to write a quiz, test, or exam; use of computer, adaptive technology, note-taking, alternate formats (e.g., receiving textbooks in audio and/or electronic format); extensions on assignments, etc. Academic accommodation does not guarantee academic achievement in a course/program.

Students seeking academic accommodation related to a chronic or ongoing physical or mental health condition, learning disability, or an existing disability should contact the Intake Coordinator at Queen’s Student Accessibility Services (QSAS) at qsas.intake@queensu.ca or 613-533-6000, ext. 77628.

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Academic consideration refers to an action or actions taken by an instructor or the Faculty Office, in response to a student  with  an extenuating circumstance who requests academic consideration. Academic consideration includes but is not limited to: an excused absence, a deferral, an extension, a modified schedule for assignments, projects, labs, or placements, an alternative assignment, a re-weighting of term marks, permission for an incomplete grade, course withdrawal without penalty (this requires an appeal to the Associate Dean Studies). Students receiving academic consideration must continue to meet all essential academic requirements and standards of the course. Academic consideration does not guarantee academic achievement in a course/program.

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Academic integrity provides the foundation for learning, teaching, research and service at Queen’s University. Any behaviour that compromises the values of honesty, trust, fairness, respect, and responsibility is considered a departure from academic integrity and may be subject to remedies and sanctions as established by the Faculty of Arts and Science. Providing any false or misleading information, or using the forms contained in the Procedures for Academic Considerations for Students in Extenuating Circumstances to delay or avoid fulfilling academic requirements constitutes a departure from academic integrity, and will be investigated. Learn more about academic integrity.

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Note: Attestation forms cannot be used as supporting documentation for requests that are longer than 3 days.

An Attestation Form is a document that you fill out and sign if you are requesting academic consideration for an extenuating circumstance but do not have supporting documentation to support your request for up to 3 days. By filling out and signing the form, you agreed that your request for academic consideration is made in good faith and that any false or misleading information provided constitutes a breach of academic integrity, which could result in you being subject to the University’s Academic Integrity procedures.

To obtain an attestation form, please email asc.registration@queensu.ca. Please title your email "Attestation Request".  Please include your name, student number and the dates of your request in the body of the email.  If you fail to include this information, there may be a delay in processing your request.

If you are requesting an academic consideration for between 4 days – 3 months, you cannot use an attestation form. You must have supporting documentation that provides information about the duration and severity/impact of your extenuating circumstances on your academics. If you have questions or concerns, please contact the Academic Consideration Team in the Faculty of Arts and Science at: asc.consideration@queensu.ca.

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Essential academic requirements and standards refer to the knowledge and/or skill that must be acquired and/or demonstrated, for a student to successfully meet the learning outcomes of a course or academic work.

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Extenuating circumstances refer to a personal circumstance beyond the student’s control that temporarily interferes with the student’s ability to complete academic requirements related to a course(s) for a short period of time, not to exceed three months.

An extenuating circumstance could be:

  • Short-term physical or mental illness (e.g., stomach flu, mononucleosis, pneumonia, short-term anxiety or depression)
  • Serious injury (e.g., concussion or broken bones)
  • Required treatment (e.g., surgery or medication side effects)
  • Serious injury or illness of significant other (e.g., car accident)
  • Bereavement (e.g., death of family member or close friend)
  • Traumatic event (e.g., divorce, sexual assault)
  • Unforeseen technological or workspace disruptions beyond a student’s control (e.g., computer malfunction, intermittent internet access, reduced access due to firewalls in some countries); please note that this consideration is in place during remote delivery for the 2020-21 school year.

This may include extenuating circumstances that last for a period of up to 3 days, or for between 4 days and 3 months.

Please see supporting documentation section below on recommended options for documentation depending on the nature of your extenuating circumstances

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Extenuating circumstances may also include officially representing the University at a sanctioned event (e.g., Queen’s varsity teams participating in a provincial, national, or international competition where student participation is essential to the success of the team). This may also be through an invitation to share an exceptional talent or ability at a non-University event on a national or international stage (e.g., musical or artistic performance for the Prime Minister, singing at the opening of the PanAm Games, Olympic qualifier, etc.). This type of request require that you fill out a Request for Excused Absence for a Significant Event form and have it signed by either Athletics & Recreation or Student Affairs (on-campus or online students) or Student Services (Bader International Study Centre students).

Students who are making a request for academic consideration related to a significant event must follow these steps outlined below.

1. Gather the following information:

  • A personal statement about why participation in the event is significant to you/Queen’s
  • Specific details about what is being missed (i.e., exactly what courses, what tests, what assignments, etc.)
  • A copy of the invitation to participate/details about the competitions that determine who is invited
  • Any other relevant details about the event (i.e., tournament information, schedules, team details, who is participating)

2. A minimum of two weeks before the sanctioned event, or as soon as the event is scheduled, complete and submit a Request for Excused Absence for Significant Event Form  to either:

  • Queen’s Athletics and Recreation senior management team/Athletics Services Coordinator – Retention (athletics and Recreation Centre, 284 Earl Street), for varsity athletic events OR
  • the Vice-Provost and Dean of Student Affairs (Gordon Hall, Room 300, 74 Union Street) for all other significant events
  • BISC Students should submit their requests to the Student Services office at the Bader International Student Centre (BISC). 

3. Upload your signed form to the Arts & Science Academic Consideration Portal. If you encounter technical difficulties please reach out to asc.consideration@queensu.ca

4. As soon as possible, follow-up with your instructor(s) either by email or in-person to discuss how you will be making up for the missed academic requirements.  This may require you to complete academic requirements prior to being absent for the event. 

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Supporting documentation for your request should include information about the impact on your academics and how long the impact is expected to last. Supporting documentation can be:

  • A Student Wellness Services Verification of Appointment slip (only for requests up to 3 days)
  • An Attestation form (only for requests up to 3 days). To obtain a Formal Attestation Form:
    • To obtain an attestation form, please email asc.registration@queensu.ca. Please title your email “Attestation Request” and include your name, student number, and the dates of your request in the body of the email. If you fail to include this information there may be a delay in processing your request. Please contact the Academic Consideration Team at asc.consideration@queensu.ca should you have any questions or need further support.
  • A medical report, or medical prescription
  • Verification of Personal Health Condition Form (see supporting documentation on Forms | Student Wellness)
  • Verification of Confidential Extenuating Circumstances Form (see supporting documentation on Forms | Student Wellness)
  • A note from a health care professional or other professional (i.e., doctor, nurse practitioner, social worker, counsellor, occupational therapist)
  • An obituary or death certificate
  • An accident report or  police report
  • A court order
  • Dated receipt of repair (e.g., to demonstrate hardware/software repair)
  • Dated news articles, weather reports or screenshots from a utility provider (e.g., to demonstrate internet access affected by power outage)
  • If you are unable to obtain supporting documentation to demonstrate an unforeseen technological or workspace challenge, please contact our office for support asc.consideration@queensu.ca
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