Queen's University

Academic Coordinator (Experiential Learning)

Employer: Bader International Study Centre - UK campus of Queen’s University (Canada)

Campus: Herstmonceux Castle, Hailsham, East Sussex, BN27 1RN

Hours: full-time

Contract type: fixed term (early January to end June 2022)

Salary: £19,089 per annum pro rata, plus a stipend of £400 per calendar month (subject to the same statutory deductions as salary) towards accommodation on campus.

Accommodation: rented accommodation is available on campus.

Closing date: Friday 10 December 2021 (17:00 GMT)

Early applicants may be invited for interview before the closing date. The BISC reserves the right to make the appointment before the formal closing date, so early applications are encouraged.

 Job description

The Academic Coordinator role sits within the Experiential Learning office. They will work assisting instructors with the planning of field studies and experiential learning activities for all year groups of undergraduate students.

Duties include:

Administration and logistics:

  • To create itineraries for field activities under the guidance of the Assistant Experiential Learning Manager.
  • To produce bookings and administrative documentation related to the experiential learning program.
  • To maintain appropriate financial records for those field activities on which they take the lead support.
  • To lead and accompany students on field study trips and tours within the UK; it should be noted this will necessarily involve non-traditional hours, including evenings and weekends.
  • To provide tracking, record keeping and administrative support.
  • To comply with current Health & Safety at Work Law.

Field studies support.

  • To work with the rest of the team in the development of the risk management plan for the term and supervise the application of risk management procedures for each activity.
  • To participate in the regular evaluation and assessment of the termly plan for the experiential learning program.

Student support:

  • To assist in promoting a positive living and learning experience for students, both on campus and off.

Other duties:

  • To undertake such other duties as may reasonably be required.

Person specification





Qualification in Education administration or Travel & Tourism.

Bachelor’s degree.

Knowledge and experience

Experience in administration within the Higher or Further Education context, or in the Travel and Tourism industry.

Learning Management Systems.


Strong administration skills.

Study abroad or independent travel experience abroad.

Special attributes

Enjoys working with students.

Enjoys travelling.

An interest in Teaching and Learning within the Higher Education context.

Personal qualities

Strong oral and written communication skills.

Flexible and approachable personality.

Able to work as part of a team and to show initiative.


Right to work in the UK.

Successful completion of an enhanced DBS check (for non-UK nationals, a local Police Department check).

Who are we?

Bader International Study Centre, located at historic Herstmonceux Castle, East Sussex, is the overseas campus of Queen’s University, Canada. The campus occupies a 600-acre estate, including a range of academic, residential and recreational facilities.  Our dedicated faculty and staff provide exceptional academic programming for undergraduate and postgraduate students from Canada and around the world.  We also serve as a venue for international conferences and meetings. Our wholly owned trading subsidiary, Herstmonceux Castle Enterprises Limited, is responsible for running the gardens and grounds, corporate events and other functions.

The BISC is committed to employment equity, inclusion and diversity and supports fair treatment and opportunity for all. 

What we can offer you

In addition to salary, pension contribution and holiday pay, we offer a number of other benefits, including:

  • opportunities for relevant training and development
  • on-site parking
  • free campus gymnasium
  • access to the BISC lending library: books, DVDs, CDs and more
  • a wide range of free and discounted leisure opportunities either at, or connected to, Herstmonceux Castle
  • a working environment comprising an historic building with beautiful gardens and grounds
  • friendly, supportive colleagues in the close-knit Castle community.

How to apply

Please see https://www.queensu.ca/bisc/about-us/employment to obtain full details of the vacancy together with a job description and person specification.

Required application format: CV and covering letter detailing your suitability for this position, by email to Dr Ruth Cereceda at This email address is being protected from spambots. You need JavaScript enabled to view it..

Download a full Job Description (PDF, 283KB)


The Bader International Study Centre (Queen’s University, Canada) is committed to creating a safe and inclusive environment that is fair, positive, and supportive for all members of our community.
We strive to ensure all members’ views are valued and shared in a secure environment through a commitment to upholding equity*, diversity**, inclusion***, and advancing indigenous initiatives.
The BISC supports the fair treatment and opportunity for all by asserting the importance of non-discriminatory treatment either directly or indirectly on the ground of age, disability, gender identity, marriage and civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation.   

*Equity: Substantive fairness for everyone thereby ensuring that members of equity-seeking groups are able to achieve full participation in the university (BISC). 

**Diversity: The representation of the population with respect to designated groups. 

***Inclusion: The climate and acceptance of differences that comes with diversity i.e. different ways of living and working. 

Land acknowledgement: Queen’s University, Canada is situated on Anishinaabe and Haudenosaunee Territory.

Bader International Study Centre
Herstmonceux Castle
Hailsham, East Sussex
United Kingdom, BN27 1RN
Phone: +44 1323 834444
This email address is being protected from spambots. You need JavaScript enabled to view it.
Undergraduate Admission and Recruitment
Gordon Hall, 74 Union Street
Queen's University, Kingston, Ontario
Canada, K7L 3N6
Phone: (613) 533-2218
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