Queen's University

Declaring a Disability, Learning Difficulty, or Health Condition

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Queen's University is committed to facilitating the integration of students with disabilities into the University community. While all students must satisfy the essential requirements for courses and programs, the administration, faculty, staff, and students at Queen's are expected to provide reasonable accommodation to students with disabilities.

Reasonable accommodation may require members of the University community to exercise creativity and flexibility in responding to the needs of students with disabilities while maintaining academic standards. This policy acknowledges that fundamental to the academic and personal success of students is their responsibility both to demonstrate self-reliance and to identify needs requiring accommodation. 

Academic Accommodations at the BISC

Students are solely responsible for informing the BISC of their need for academic accommodations. In requesting academic accommodations, students are not required to disclose their disability.

The BISC requires a letter of verification of registration/appropriate official documentation by the student with their university’s disability service office (DSO), and a list of approved academic accommodations. High school accommodations will not be accepted. At Queen’s this office is Queen’s Student Accessibility Services.

Students should not send original medical documentation or other supporting documentation to the BISC.

The BISC will only implement accommodations approved by a university’s disability service office (or equivalent), even if those listed by the student differ from the university’s list.

The verification of registration by the student with the disability service office, and a list of accommodations required, must be received by Student Services before the start of term or on or before the deadline set by Administration Office at the BISC for the purposes of arranging exam accommodations (including mid-term exams, tests, and final exams). This is by the Monday of Week 4 for the Fall and Winter semesters. Exceptions will be made if feasible.

Classroom accommodations should be presented directly to the Student Success Coordinator, who will work with the student in the implementation of their accommodations. The Student Success Coordinator will provide a copy of the Letter of Accommodation to the Instructor of each class in which a student is enrolled.

Students may wish to provide the Instructor(s) of the course(s) in which they are registered with any additional information in order to assist in the implementation of the classroom accommodations, but students are not obliged to and are not obliged to reveal the nature of the disability.

Students are responsible, along with the Instructor to arrange accommodations for in-class tests and midterms. Please see “Midterm Examination Arrangements” below.

Students who do not declare accommodations to their Instructor for ongoing conditions at least one week before a mid-term or in-class test may not have their accommodations met.

Arrangements for finals are made through the Administration Office. Students who do not upload their Accommodation Letter should submit it to Student Services, preferably via the Student Success Coordinator.

Obtaining Accommodations

First Year Students

If you are a new Queen’s student with a learning disability requiring academic accommodation (i.e., a note taker, extra time for exams, access to a computer, etc.) you should contact Queen's Student Accessibility Services (QSAS) and arrange for an appointment with the Learning Disabilities Strategist in the summer prior to your arrival in the UK. Student Wellness Services will issue you with documentation which you should then forward to Student Services at the Castle prior to your arrival, via the online form.

Upper-Year Queen's Students

If you are an upper-year Queen’s student requiring academic accommodation, you should contact  Queen's Student Accessibility Services (QSAS) prior to your departure to make sure your accommodations are up to date and forward the documentation yourself to Student Services at the Castle prior to your arrival in the UK, via email to the Student Success Coordinator at This email address is being protected from spambots. You need JavaScript enabled to view it..

Non-Queen's Students

If you are a non-Queen’s student requiring academic accommodation, you should arrange for documentation from your home institution to be forwarded to the Student Services at the Castle prior to your arrival in the UK, via the online form.

Please send an original copy of verification of your registration with your Disability Services Office (DSO) and a list of any accommodations. Please do not send original medical documentation to the BISC for the purpose of obtaining academic accommodations such as a letter from your physician, psychiatrist, or other supporting documentation such psycho-educational assessments.

Queen's Student Accessibility Services

Student Wellness Services
146 Stuart Street
Kingston, ON K7L 3N6

Tel: 613-533-6467
Fax: 613-533-6284
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Arranging Accommodations at the BISC

Classroom Accommodations

Students are responsible for making appropriate arrangements with the Instructors of their courses, who will be informed of the accommodations by the Student Success Coordinator. Typically, this will be done before the semester starts. 

Midterm Examination and In-class Test Arrangements

Midterm examinations are arranged by the Instructor in conjunction with the Student Success Coordinator. The student must approach the Instructor at least seven days prior to the midterm to discuss appropriate accommodation. The Instructor contacts the Student Success Coordinator to arrange for space and required technology.

As with the arrangements for finals, if a proctor is required the Student Success Coordinator will proctor the exam. The Student Success Coordinator will contact the Instructor to make arrangements, and will notify the student via email once all documents are received and the time/date is set.

Please note, exam accommodations apply to all types of timed evaluations including finals, midterms, tests and quizzes, whether in-class or online.

Final Examination Arrangements

Student Services will forward the required accommodations to the Administration Office, which shall put in place arrangements for final examinations. No other action is required on the student's part.

Bader International Study Centre
Herstmonceux Castle
Hailsham, East Sussex
United Kingdom, BN27 1RN
Phone: +44 1323 834444
Fax: +44 1323 834499
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Undergraduate Admission and Recruitment
Gordon Hall, 74 Union Street
Queen's University, Kingston, Ontario
Canada, K7L 3N6
Phone: (613) 533-2218
Fax: (613) 533-6810
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