Sanctions are designed to educate residents on the consequences of inappropriate behaviour. Residents found to be responsible for a Rules and Regulations violation are subject to a range of sanctions. The Student Conduct Process is educational, remedial and progressive in nature. This means that any previous incidents that a resident has been found responsible for will be considered when determining a sanction. Sanctions must be completed and submitted within five business days of the final decision letter.
If an extension is required, it is the resident’s responsibility to submit a request for an extension by contacting the Student and Enrolment Services Manager. Failure to fully complete and submit an assigned sanction by a specific deadline will result in a fine being placed on the student’s Bader Hall room account. Failing to submit a Level One sanction will result in a £20 fine while Level Two or Level Three sanctions will result in a £40 fine, and may result in further disciplinary action.
Listed below are examples of sanctions that may be used independently or in combination for any single incident. Other sanctions may be assigned at the discretion of Student Services. Failure to fully complete and submit a sanction by a specific deadline will result in a fine being placed on the student’s account.
Written Warning – a formal letter issuing a written caution to a resident found responsible for a first Level One Rules and Regulations violation. The letter follows whether a meeting with a residence representative to discuss the incident has occurred or not. The letter will be kept on an individual’s file and referred to if a future incident occurs.
Educational Sanction – a project assigned to a resident in order to help them better understand the reasoning behind a Rule or Regulation. Educational sanctions are not in any way academic penalties, and do not affect a resident’s academic record.
Bond – a financial incentive and obligation to encourage residents not to become involved in future Rules and Regulations violations. The charge will only be processed if a resident is found responsible for a further Rules and Regulations violation at any level. If charged, the bond will be processed to the student’s Bader Hall room account. Bonds range in amount from £20- £200.
Fine – a charge levied for a Rules and Regulations incident. The fine will be charged against a student’s Bader Hall Room account. Fines range in amount from £20- £200. All information concerning academic results of any students having an overdue debt owing to the Bader International Study Centre shall be withheld until the debt is settled. Any student who has an overdue account owing to the Bader International Study Centre will not be permitted to register at Queen’s University until the debt is settled.
Behavioural Contract – a formal document that requires a resident to meet specific behavioural standards based on an incident or series of incidents relating to inappropriate behaviour. The contract will outline consequences for failing to adhere to the conditions of the contract, and will often accompany other sanctions such as an educational sanction, bond, or loss of privileges. Behavioural Contracts are issued by the Assistant Student and Enrolment Services Manager, or the Student and Enrolment Services Manager.
Alcohol Probation – a documented period of time whereby a resident will be required to refrain from possessing or consuming alcohol within residence. Alcohol probation is part of a Behavioural Contract. The formal documentation will outline consequences for failing to adhere to the probationary period. Probationary periods are determined by Student Services.
Restitution – any damage, clean-up, neglect or replacement charges resulting from any incident or situation where a resident is found to be responsible. Charges may be assigned to the individual resident and residents will be responsible for any charges incurred by their guests. This may be in addition to any other sanctions.
Loss of Privileges – a temporary or permanent loss of residence privileges (e.g. guest or building privileges, etc.) as a result of an incident.
Relocation – a permanent move from an assigned room to another as a result of an incident or series of incidents relating to inappropriate behaviour that may have caused disruption to the community and/or an individual. A Notice of Prohibition (NOP) that prohibits access to the original room or corridor of occupation for a specified time period may also accompany the relocation. The resident will also be notified that further violations may result in removal from residence.
Removal from Residence – the termination of the Residence Agreement as a result of an incident. A Notice of Prohibition (NOP) that limits or prohibits access to residence for a specified time period may also accompany the removal from residence. Removal from residence at the BISC will necessarily result in the student being required to withdraw from their program at the BISC.