Financial Services

Financial Services

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Changes to the Travel and Expense Reimbursement Policy

Earlier this week the Vice-Principal’s Operations Committee approved changes to the Travel and Expense Reimbursement Policy.  The major changes are highlighted below:


1.  Reinstatement of Per diem allowances 

Further to recent updates to the Broader Public Sector (BPS) Expenses Directive, original itemized receipts for meal claims are no longer required.  Per diem meal allowances have been set at $75 CDN for travel in Canada and $100 CDN for travel outside of Canada. Travelers will continue to have the option to claim meals expenses using receipts up to the posted National Joint Council rates. 

For ease of administration, the new per diem rates are effective immediately regardless of the date of travel.


2.  Expense Reimbursement System (ERS) E-Receipts

The requirement for maintaining paper receipts for claims filed through ERS has changed. For ERS claims submitted after February 15, 2017, the original receipts and other electronic copies scanned into ERS should be disposed of after payment of the claim.  Both the claimant and approver must verify the image quality and the authenticity of the electronic receipt.


3.  “Housekeeping” updates

Changes were made to improve and clarify the policy in some areas.


The policy is available on the University Secretariat’s website.