Payroll Services

Payroll Services is primarily responsible for processing 3 separate payroll groups (approximately 8000 employees) while adhering to Employment Standards Act 2000 (ESA), The Canadian Revenue Agency (CRA) and 10 Collective Agreements. Payroll groups include Monthly paid employees, bi-weekly CUPE 229 paid employees, and bi-weekly Casual employees.

Other tasks include monthly reconciliation of payroll-related deductions & corresponding payments to 3^rd party vendors (various unions, Queen’s Pension Plan, GWL, CRA, EHT, WSIB, RESP, and United Way).

Emergency or off cycle cheques are processed on Tuesdays and Thursdays. The initial request for an off cycle cheque is done via Client Services, Human Resources. Please see the policies tab of the Financial Services website for more details.

The main responsibilities of Payroll Services include:

Issuance of Records of Employment (ROE)
Banking & Tax form (TD 1& TD1-ON) updates
Garnishment administration
Overpayment calculations and corresponding employee billings & collections
Retro, SUB Plan and late hire calculations & additional payments
Service Provider deduction uploads (ARC, Parking, Micro loan, Advancement)
PeopleSoft HCM payroll maintenance, testing and reporting
Payroll-related analysis & reporting of Annual Charities, Fiscal Salary & Benefits and departmental GL issues
Employee UHIP administration
External Audits (CRA, EHT, WSIB)
Annual CRA reporting of T4 & T4A for employees
- Coordination of Queen's T4A Box 105 for Student Awards, Graduate Research Assistants (GRA) and Student Tuition Payments