Financial Services

Financial Services

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December 2018 - Final Payment Run

For calendar year 2018, Financial Services will be making the final payment run (for non-payroll payments) on Thursday, December 20, 2018.  The next payment run will be completed on Thursday, January 3, 2019.

All Vendor Invoices and/or Payment Request forms must be submitted and approved in acQuire by Friday, November 30, 2018 to ensure they will be processed for payment in December. 

All paper Travel/Expense Reimbursements must be approved and submitted to Financial Services by Friday, November 30, 2018 to  ensure they will be processed for payment in December. 

In order for ERS claims to be paid in December, please ensure all required information is attached, and claims are approved in the system by Wednesday, December 12, 2018, in order to allow sufficient time for processing. 

All Spreadsheet Voucher Uploads must be received by Accounts Payable by Wednesday, December 5, 2018 in order to be processed prior to calendar year end. 

Any Exceptional Rush Payment requests (to be processed in December) must be received by Accounts Payable by Noon on Tuesday, December 18, 2018 to be included in the Thursday, December 20, 2018 payment run.  Please be reminded that exceptional rush payment requests are subject to a fee of $200 per occurrence. 

For more details, please see the Policies & Procedures tab on the Financial Services website.

Kind Regards, 
Queen's Financial Services