Financial Services

Financial Services

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Year-End Reporting Schedule

University Fiscal Year Ending April 30, 2020

To ensure all transactions applicable to fiscal 2020 (May 1, 2019 – April 30, 2020) are posted to the correct fiscal year in PeopleSoft, please adhere to the following cut-off dates.

Please note: Achieving an accurate cut-off is critical in order to complete the University financial statement audit process.

Transaction Type: To Be Received in Financial Services/Procurement by...
Procurement card Please visit the Strategic Procurement Services website for timelines and cut-offs
All payment requests regarding any employee reimbursements and/or travel claims, through the ERS or through the paper process April 17, 2020
Purchase Requisitions through acQuire Operating Blackout: April 24, 2020 - May 1, 2020
Research Blackout: April 24, 2020 - May 14, 2020

Payment Request Forms, One Time Payment Forms, and Honorarium Payment Forms through acQuire

Operating Blackout: April 24, 2020 - May 1, 2020
Research Blackout: April 24, 2020 - May 14, 2020
Payment requests, if applicable, through cheque requisitions paper process excluding any employee reimbursements and/or travel claims                                                          April 24, 2020

All vendor invoices to be applied against a PO

April 30, 2020

Deposits - Cash & Cheque

April 29, 2020  before 11:00 AM
Journal entries - to be entered by Financial Services April 30, 2020
Journal entries related to research - entered by departments (ensure journal entry is valid by this date; posting will occur in the overnight batch) April 30, 2020
Journal entries unrelated to research - entered by departments (ensure journal entry is valid by this date as it will be posted before close is completed) May 5, 2020 by 1:00 PM
Payroll  Please visit the Financial Services website Payroll Services section for timelines and cut-offs under Payroll Calendars and Cut-Off Rules.