Financial Services

Financial Services

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Year-End Reporting Schedule

University Fiscal Year Ending April 30, 2019

To ensure all transactions applicable to fiscal 2019 (May 1, 2018 – April 30, 2019) are posted to the correct fiscal year in PeopleSoft, please adhere to the following cut-off dates.

Please note: Achieving an accurate cut-off is critical in order to complete the University financial statement audit process.

Transaction Type: To Be Received in Financial Services/Procurement by...
Procurement card April 26, 2019  (charged & posted)
All payment requests regarding any employee reimbursements and/or travel claims, through the ERS or through the paper process April 15, 2019
Purchase Requisitions through acQuire Operating Blackout: April 23, 2019 - May 1, 2019
Research Blackout: April 23, 2019 - May 14, 2019

Payment Request Forms, One Time Payment Forms, and Honorarium Payment Forms through acQuire

Operating Blackout: April 23, 2019 - May 1, 2019
Research Blackout: April 23, 2019 - May 14, 2019
Payment requests, if applicable, through cheque requisitions paper process excluding any employee reimbursements and/or travel claims                                                          April 23, 2019

All vendor invoices to be applied against a PO

April 30, 2019

Deposits - Cash & Cheque

April 29, 2019  before 11:00 AM
Journal entries unrelated to Research - entered by departments (ensure journal entry is valid by this date as it will be posted before close is completed) May 3, 2019  by 1:00 PM
Journal entries related to Research - entered by departments (ensure journal entry is valid by this date; posting will occur in the overnight batch) April 30, 2019
Journal entries - to be entered by Financial Services April 30, 2019
Payroll  Please visit the Payroll Services section under the Resources tab for Payroll Calendars and Cutoffs