Financial Services

Financial Services

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New Employee Payroll Information

The following information is provided to ensure accurate and timely payments and to aid in easy navigation to your pay advice slips and tax information.

  1. DIRECT DEPOSIT: All employees are required to enter and keep their Direct Deposit banking information up-to-date. 
    • Complete the Direct Deposit Authorization Form (PAY-FRM-031) 
    • Attach a void cheque or a deposit authorization slip issued by your Financial Institution
    • Submit completed form to Payroll Services (Rideau Building, 3rd Floor, 207 Stuart Street)
  2. INCOME TAX DEDUCTED: Queen's Payroll Services will calculate how much income tax to deduct by referring to the total claim amount on your TD1 Federal and TD1ON Provincial Forms.
    • Complete both forms to ensure accurate tax deductions.  Submit completed forms to Payroll Services (Rideau Building, 3rd Floor, 207 Stuart Street)
  3. For CRA compliance, the name on your Pay Advice slip and Tax slip must be identical to your name on your SIN card or letter.  Please log onto your MyHR Self-Service account and verify your name in the system with your SIN card or SIN letter.
    • If the names are identical, no further action is required.
    • If the names are different, please contact Human Resources at hradmin@queensu.ca, requesting them to update your name. Please add your Employee ID number in the email.  To ensure Privacy, do not add your SIN number or attach a copy of your SIN card or letter to your email.
  4. PAY ADVICE SLIP: Pay advice notices are normally available 5 days prior to your payday and can be viewed via MyHR Self-Service. 
  5. TAX SLIPS: T4/T4A tax slips are available by the end of February each year, via MyHR Self-Service.
  6. CALENDAR SCHEDULES AND CUTOFFS: Casual, Monthly, and Biweekly payroll calendar schedules and cutoff dates are available for the year.