Travel and Expenses

The ERS (Expense Reimbursement system) is now available for all Faculty and Staff for the processing of any expense reimbursements, including both travel and non-travel. For those that do not have access to the ERS or for those that choose, expenses may be submitted through the Paper Process.  Please note that any new Cash Advance requests from Faculty and Staff will need to be processed through the ERS.

ERS (Expense Reimbursement System)

The ERS is an easy, point and click, automated, end-to-end online tool that allows users to create, submit, review, and approve expense reports and request cash advances. The use of the ERS substantially reduces the time needed for tedious and resource-consuming manual tasks, as well as the following benefits:

• Faster payment times 
• Transparency (e.g. claim status)
• Automated calculation of foreign currency conversions
• Allocation of funds (to multiple ChartFields)
• Delegation

Establishing a delegate to prepare your expense claim or travel request in the ERS is optional. By establishing a delegate, you provide the delegate with access and your consent to view all information in your “My Profile” page. 

Benefits of using the ERS (pdf, 695kB)

Logging in to the ERS  

To log in to the ERS, go to the Queen’s homepage, (or the top of any of the Queen’s website pages), select theMyQueen’sU/Solus portal, and log in using your net id and password. Click on the "My Applications" tab and select "Log in to the ERS" (in the box titled, “Expense Reimbursement System”).