Financial Services

Financial Services

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2020 Research Year-End Schedule

Many research granting agencies require the university to prepare financial reports, invoices or claims for the period ending March 31st. The following is a schedule for various transaction types, in order to ensure research activity is recorded in the Queen's General Ledger by the cut-off date for the fiscal month of March 2020. Transactions received after these dates will be posted to the month of April and will not be included in the financial reports submitted to granting agencies with reporting periods ending March 31, 2020.

If you have questions regarding these details, please contact Research Accounting at

Transaction Type: To Be Received in Financial Services/ Strategic Procurement Services By:
Payroll Please visit the Financial Services website for timelines and cut-offs under Payroll Calendars and Cutoffs.
Procurement and Travel Cards Please visit the Strategic Procurement Services website for timelines and cut-offs
Purchase Requisitions (acQuire) March 16, 2020
Cheque requisitions (paper) and One Time Payment Forms/Research Fund Transfer Forms/Research Payment Forms/Payment Request Forms/Honorarium Payment Forms (acQuire) March 23, 2020
All vendor invoices to be applied against a PO (acQuire or PeopleSoft) March 23, 2020
Employee reimbursements and travel claims (ERS or paper) March 23, 2020
Deposits (Cash & Cheque) - entered by Financial Services March 31, 2020  before 11:00 AM
Journal Entries- entered by Financial Services March 31, 2020
Journal Entries and Deposits - entered by departments (ensure Journal Entry is valid by this date; posting will occur in the overnight batch) March 31, 2020