Financial Services

Financial Services

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2019 Research Year-End Schedule

Many research granting agencies require the University to prepare financial reports, invoices or claims for the period ending March 31st. The following is a schedule for various transaction types, in order to ensure research activity is recorded in the Queen's General Ledger by the cut-off date for the fiscal month of March 2019. Transactions received after these dates will be posted to the month of April and will not be included in the financial reports submitted to granting agencies with reporting periods ending March 31, 2019.

If you have questions regarding these details, please contact Research Accounting at research.accounting@queensu.ca.

Transaction Type: To Be Received in Financial Services/ Strategic Procurement Services By:
Payroll Please visit the Financial Services website for timelines and cut-offs under Payroll Calendars and Cutoffs
Procurement Card Please visit Strategic Procurement Services for cut-off and reconciliation dates.
Purchase Requisitions (acQuire) March 15, 2019
Cheque requisitions (paper) and One Time Payment Forms, Research Fund Transfer Forms, Payment Request Forms, and Honorarium Payment Forms (acQuire) March 22, 2019
All vendor invoices to be applied against a PO (acQuire or PeopleSoft) March 22, 2019
Employee reimbursements and travel claims (ERS or paper) March 22, 2019
Deposits (Cash & Cheque) - entered by Financial Services March 29, 2019  before 11:00 AM
Journal Entries- entered by Financial Services March 29, 2019
Journal Entries and Deposits - entered by departments (ensure Journal Entry is valid by this date; posting will occur in the overnight batch) March 29, 2019