Human Resources

Human Resources

Human Resources

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COVID-19 Vaccine Accommodation

Review the University's COVID-19 Vaccination Policy.

On August 26, 2021, Queen’s University announced an update to its mandatory COVID-19 vaccination requirements for all individuals participating in in-person university activities.  Staff and faculty who require an accommodation under the Ontario Human Rights Code with respect to vaccination status can follow the process below to make a formal request with supporting documentation.

Step 1: Notify Human Resources

If you are intending to seek an accommodation, please notify Human Resources immediately.

  • For medical accommodations, please email hrrtw@queensu.ca with the subject line “Intention to seek Medical Accommodation”.
  • For creed/religious accommodations, please email hrcst@queensu.ca with the subject line “Intention to seek Creed/Religious Accommodation”.

When submitting your intention, please include the following in the body of your email:

  • First/last name
  • Name of department/faculty
  • Name of manager

Step 2: Complete the appropriate form

Please complete the appropriate form below. The form must be signed and submitted directly from the Physician/Nurse Practitioner or Religious/Spiritual Leader.

Step 3: Receive confirmation

Once the form has been received, a member of the Human Resources team will contact you via email to confirm. At this time, you may also be advised to provide additional information to support your request.

Step 4: Receive accommodation status update

Following confirmation, you can expect to receive an additional email from Human Resources outlining whether your requested accommodation is approved, and if so, provide you with a copy of your Accommodation Letter. This will be done within a reasonable time period from receiving all supporting documentation.

Your Accommodation Letter will include specific health and safety measures you are required to comply with as part of this mandatory vaccination accommodation.

A member of the Human Resources team may need to follow up with you if there are any questions about the documentation you have submitted.

If an accommodation is approved, it must be in place by Oct. 15. While awaiting the outcome of the approval process, individuals are required to adhere to additional health and safety measures, including, but not limited to, twice weekly rapid testing. If an accommodation is not approved and a person remains unvaccinated, they will not be permitted to participate in in-person university activities after Oct. 15. If an accommodation is approved compliance with additional health and safety measures, including, but not limited to, twice weekly rapid testing will continue to be required after Oct. 15. Further details about the testing protocol will be released as soon as they become available.

For additional information about vaccination requirements, please review the FAQs on the Safe Return to Campus website.