International Programs Office

International Programs Office

International Programs Office

site header

Apply Now

Please note that we have revised the bilateral application process. See details below. Applications are now live!

Application Guidelines

We recommend that all students review our Helpful Exchange Applications Guide (PDF, 98KB) before beginning their application. 

  • Please ensure you have checked your eligibility before applying.
  • Only one application per student will be accepted. Please be certain before you submit your application. 
  • Please use Google Chrome, Mozilla Firefox, or Microsoft Edge to complete your application.
  • Students applying to any of the exchange partners in the Trans-Atlantic Science Student Exchange Program (TASSEP) follow the same application process as for the bilateral exchanges. TASSEP partners are identified in the drop-down partner list on the application form.

Please ensure your computer's language settings are on "English (United States)" when completing your application.

Application

Review the eligibility requirements before applying. Third and fourth year students should review these requirements carefully and note additional application supporting documents.

Select up to six institutions on the application form

  • Selected institutions do not have to be in the same region or country. 
  • Some locations and universities can be heavily subscribed therefore it can be beneficial to diversify your selection. 
  • Ensure the institutions listed on the application will be suitable for their academic program. The selection committee will assume that students have fully researched the universities selected by the applicant for program and course compatibility.

To complete the International Programs Office's online bilateral exchange application please click the following link: Arts and Science Bilateral Exchange Application.

  • Completed applications must be submitted to the IPO using the online form. 
  • Applicants will receive a confirmation of submission message from the application system.
  • Only one application per student will be accepted. Please be certain before you submit your application.

Application Deadline

Application deadline for bilateral exchange programs: Friday, January 10, 2020 at 4:30pm

Supporting Documentation

The Statement of Interest and Résumé are both required supporting documents. Third and fourth year students should note additional application supporting documents.

  • Submit all supporting documents through the online application by the published deadlines to ensure a complete application. 
  • Include your include name and student number on all supporting documents. 
  • The application process for the 2020-2021 placement year does not require a reference letter or an academic transcript.
  • Incomplete applications will not be considered.

Statement of Interest

Submit a 500-word maximum statement of interest essay, providing a well-researched answer to the following two questions, focusing on your top choice of host university:

  • Why do you want to go on exchange?
  • What did you learn through your research about the university partner that makes you feel it will fit both your personal and academic goals?

The essay should include the word count at the top of the document. It should also be rigorously checked for spelling and grammatical errors as it will be read by the selection committee and may be viewed by partner institutions. 

Please note: The 500-word limit is cumulative, it is not 500 words for each question.

Résumé 

Résumés should be a maximum of two pages. The selection committee is interested in the experiences which show the student to be someone who is engaged, well-rounded, mature, and capable of taking on a new challenge. Include information about evidenced intercultural experiences, work experience, volunteer experience, training, participating in sports teams, or clubs, etc. all during post-secondary studies at Queen's (or at the BISC for students who were in the BISC First-Year Program). Consult with Career Services if uncertain about how to prepare a résumé or if you want a second pair of eyes to go over it one on one with you.

Selection Process

The criteria for selection is based on a combination of grades and academic preparation, your resumé (e.g., work experience, extra-curricular activities and volunteer work), as well as personal suitability as assessed from the essay.

Specifically, the reading committee assesses applications on the following considerations:

  • Academic Performance - 40%
  • Statement of Interest Essay Question #1 - 25%
  • Statement of Interest Essay Question #2 - 25%
  • Resume - 10%

Read the detailed description of each criteria in our official rubric: 2020-2021 Bilateral Exchange Application Rubric

There will be two rounds of offers. Students applying with a GPA of 3.0 and above will be considered in the first round. Students with a GPA of 2.6 and above will be considered in the second round. 

All students will receive a communication from the International Programs Office containing their results prior to Reading Week via Queen's email.

Eligibility Criteria

  • Student must satisfy the eligibility requirements specified by home faculty/school of study at Queen's University.
  • Student must have your faculty/school approval.
  • Student must meet requirements of the exchange partner university regarding level of entry, term of attendance and language competence where applicable.

Application

Each OUI exchange program is a multifaculty exchange with its own application requirements, which can be found on the respective exchange program website:

Students applying to these programs are required to submit a hardcopy of their OUI (either OBW or ORA) application form and supporting documents to the IPO by the application deadline. These forms can be found through the above links.

The final step in the application process is to complete the International Programs Office online OBW or ORA Exchange Program Application. These mandatory application forms ensure we can align your application data with our database, securing your application.

To complete the International Programs Office's online OBW exchange application please click the following link: OBW Exchange Application Form

To complete the International Programs Office's online ORA exchange application please click the following link: ORA Exchange Application Form

Application Deadline

Application deadline for OBW and ORA exchange programs is: Friday, January 10, 2020 at 4:30pm

Supporting Documentation

Supporting documents, including the hardcopy OBW or ORA application, which must be submitted to the IPO in person by the published deadlines to ensure a complete application. Students should include name and student number on all supporting documents.

TRANSCRIPT NOTE: If your OUI application requires an official transcript, please be aware that we know it will not contain your Fall 2019 marks. We ask you to request an official transcript and bring it in to our office regardless - we will tell you how we will supplement it to accurately reflect your full transcript. Also please know that if you go into Gordon Hall, they are able to immediately process an official transcript request on the spot. 

Each OUI exchange application contains its own set of supporting documents. Students should review and acquire these by accessing the above web-links.

Selection Process

Once received, the exchange program applications are forwarded to the appropriate faculty exchange coordinator for review and nomination. All successful candidates are forwarded to the IPO for final review and nomination to the appropriate OUI exchange program.

Eligibility Criteria

  • Undergraduate Arts and Science and Engineering and Applied Science students enrolled full-time in the second year of their program and planning to return to Queen's for Honours in fourth year.
  • Students must satisfy the eligibility requirements to study on an exchange as specified by their faculty/school of study at Queen's.
  • Minimum cumulative GPA of 3.0 or higher.

Application

The Killam Fellowships Program has a new application system this year, which can be found on their official website:

Please follow the instructions for the Direct Exchange Program. Unlike other programs, Killam requires you to submit your application with the relevant supporting documents on their website by our institution's internal date. As outlined in their instructions, Killam requires you to download five PDF forms, complete them, and then upload them to their online application form.

The final step in the application process is to complete the International Programs Office online Killam Fellowships Exchange Program Application form. This mandatory application form ensures we can align your application data with our database, securing your application.

To complete the International Programs Office's online Killam Fellowships exchange application please click the following link: Killam Fellowships Exchange Application Form

Application Deadline

Application deadline for the Killam Fellowships exchange program is: Friday, January 10, 2020 at 4:30pm

Supporting Documentation

Please make sure you are reading the application instructions in full to ensure you are sending Killam all the supporting documents they require. 

There are no documents you are submitting on our internal form or in hard copy.

Selection Process

Once received, the Killam program applications are forwarded to the appropriate faculty exchange coordinator. Applications are then forwarded to the Office of Student Awards, which reviews and adjudicates applications before they are returned to Fulbright Canada for a final review.

Eligibility Criteria

  • Undergraduate Arts and Science and Engineering and Applied Science students enrolled full-time in the second year of their program and planning to return to Queen's for Honours in fourth year.
  • Students must satisfy the eligibility requirements to study on an exchange as specified by their faculty/school of study at Queen's.
  • Minimum cumulative GPA of 3.2 or higher.

Application

Completed St Andrews applications must be submitted to the IPO using the online form. Applicants will receive a confirmation of submission message from the application system. Only one application per student will be accepted. Please be certain before you submit your application.
 
Supporting documents outlined below must be submitted to the IPO through the online St Andrews application by the published deadlines to ensure a complete application. Incomplete applications will not be considered. Students should include their name and student number on all supporting documents.
 
To complete the St. Andrews exchange application please click the following link: University of St Andrews Exchange Application Form
 

Application Deadline

Application deadline for the University of St Andrews exchange program: Friday, January 10, 2020 at 4:30pm

Selection Process

Applications for the University of St Andrews exchange program are forwarded to the appropriate faculty for review and successful candidates are put forward to the selection committee for consideration. Select applicants will be contacted for an interview with the selection committee in the final stage of the application process.

A selection committee composed of university academic staff will adjudicate the applications and will, in cooperation with the Board of Trustees of the Canadian Robert T. Jones, Jr. Scholarship Foundation, select the award winners. 

Supporting Documentation

Supporting documents must be attached to the online application by the published deadlines to ensure a complete application. Students should include their name and student number on all supporting documents.

Essay

An essay on how the life of Robert Tyre Jones, Jr. relates to your life, experiences and goals. The essay must be typed, double spaced and no longer than two pages in length.

Canadian Robert T. Jones Scholarship Application

This application must be printed, signed in full and submitted online to the International Programs Office along with other supporting documents.

Explanatory Letter

A letter explaining why the student wishes to attend the University of St Andrews and the program of study. The letter must contain the student's signature.

Résumé

Résumés should be a maximum of two pages. The selection committee is interested in the experiences which show the student to be someone who is engaged, well-rounded, mature, and capable of taking on a new challenge. Include information about evidenced intercultural experiences, work experience, volunteer experience, training, participating in sports teams, or clubs, etc. all during post-secondary studies at Queen's (or at the BISC for students who were in the BISC First-Year Program). Consult with Career Services if uncertain about how to prepare a résumé or if you want a second pair of eyes to go over it one on one with you.

Academic Transcripts 

Applicants are not required to obtain an official transcript from the Registrar's Office as the IPO office is able to access academic records for the application.

Letter of Reference

Students are required to obtain an academic letter of reference from a Faculty member at Queen's University. This letter should be printed on departmental letterhead. Students should select a Faculty member who has had an opportunity to observe their academic strengths through coursework. (Note: Professors are able to submit their letters of reference to the IPO directly if they do not wish to release it to the student to upload themselves.)

Eligibility Criteria

  • Undergraduate students enrolled full-time in the second year of their program and planning to return to Queen's for Honours in fourth year.
  • Students studying global environmental challenges and issues in one of the following degree programs: Global Development Studies, Geology, Geography, Environmental Studies, and Political Studies.
  • Students must satisfy the eligibility requirements to study on an exchange as specified by the Faculty of Arts and Science.
  • Minimum cumulative GPA of 3.0 or higher.

Application

Completed applications must be submitted to the IPO using the online form. Applicants will receive a confirmation of submission message from the application system. Only one application per student will be accepted. Please be certain before you submit your application.

Supporting documents outlined below must be submitted to the IPO through the online form by the published deadlines to ensure a complete application. Incomplete applications will not be considered. Students should include their name and student number on all supporting documents.

To complete the online Tri-SEP dual placement exchange application please click the following link: Tri-SEP Dual Placement Exchange Application Form

Application Deadline

Application deadline for Tri-SEP exchange program: Friday, January 10, 2020 at 4:30pm

Selection Process

Applications for the Tri-SEP exchange program are reviewed by a selection committee. Select applicants will be contacted for an interview with the selection committee in the final stage of the application process.

A selection committee composed of university staff and faculty will adjudicate the applications and will select three Tri-SEP participants. 

Supporting Documentation

Supporting documents must be attached to the online application by the published deadlines to ensure a complete application. Students should include their name and student number on all supporting documents.

Essay

An essay that answers the following question: Identify a global environmental challenge in the twenty-first century. What interdisciplinary skills are important to develop among students to effectively address this challenge? The essay must be typed, double spaced and no longer than 1000 words.

Statement of Interest

A 500-word statement of interest essay, which should include the word count at the top of the document, that answer the following questions:

  • Why do you want to study abroad on the Tri-SEP exchange program?
  • Why do you think you will succeed on a dual placement exchange program?

The statement should be rigorously checked for spelling and grammatical errors as it will be read by the selection committee and may be viewed by partner institutions.

Résumé

Résumés should be a maximum of two pages. The selection committee is interested in the experiences which show the student to be someone who is engaged, well-rounded, mature, and capable of taking on a new challenge. Include information about evidenced intercultural experiences, work experience, volunteer experience, training, participating in sports teams, or clubs, etc. all during post-secondary studies at Queen's (or at the BISC for students who were in the BISC First-Year Program). Consult with Career Services if uncertain about how to prepare a résumé or if you want a second pair of eyes to go over it one on one with you.

Letter of Reference

Students are required to obtain an academic letter of reference from a Faculty member at Queen's University. This letter should be printed on departmental letterhead. Students should select a Faculty member who has had an opportunity to observe their academic strengths through coursework. (Note: Professors are able to submit their letters of reference to the IPO directly if they do not wish to release it to the student to upload themselves.)

Successful applicants will receive an email confirming their selection for the exchange and an offer letter. Upon acceptance of an exchange placement at the host university, students are required to remit to the IPO a non-refundable program fee in the amount of $200 (CAD) payable to Queen’s University, which covers the cost of the International Letter of Permission, courier fees to the host university, and exchange orientation programming. Payment may be made via cheque or online through the Faculty of Arts and Science.