ITS

Information Technology Services
Information Technology Services

Restricted Resources

The following resources are available to ITAdmin reps only.


Sponsored Guest WiFi - Create Temporary Guest Access

First, access the guest sponsor portal.

  1. On the login screen, log in with your NetID and password.


     

  2. Click on Create Account in the navigation menu on the left.


     

  3. Populate the guest’s name and company name in the corresponding fields.
  4. Populate the guest's email address. This will become their username to log into the network.
  5. Select the account expiration time of 1 week or 1 month.
  6. You can add notes to the account in the "notes" field.
  7. Place a checkmark beside “I am the sponsor of this account and accept the terms of use.”
  8. Click Create.


     

  9. Once the account is created, an overview of the newly created account appears.


     

  10. Click “Send email receipt to guest_email@gmail.com” in the top-right corner.
  11. The user will receive an email to that email address with their username and password.

Sponsored Guest WiFi - Managed Sponsored Guest Access

This tutorial will help manage all accounts that you currently sponsor on the guest wireless network. You can reset the password or enable/disable the account from accessing the guest network.

First, access the guest sponsor portal.

  1. On the login screen, log in with your NetID and password.


     

  2. Click Manage Accounts in the navigation menu on the left. All sponsored accounts that you manage are displayed.


     

  3. Click on the account you want to edit.


     

  4. To disable the account, click Remove.
  5. You can either disable the account or delete it completely.


     

  6. If you disable the account, it will appear as "disabled" on the Manage Accounts screen.


     

  7. If you click the disable account on the Manage Accounts screen, you can choose to re-activate as required.

Office 365

  1. Office 365 Calendar Resources

    • Create, change (or delete) a resource such as a room or equipment, in the calendar system. It can also be used to transfer ownership of a resource to another person.

  2. Office 365 Distribution List Creation

    • Add a Distribution List to the GAL that can be found within Microsoft Outlook and the Outlook on the Web.

  3. Office 365 Shared Mailbox (i.e. mydepartment@queensu.ca)

    • Create, change (or delete) a shared mailbox that can be accessed by multiple people in the department. This provides access to email and calendaring only.

NetID and Accounts

  1. Request a NetID password change

    • Use this form to request a password change/reset for a faculty of staff member.

  2. New Volunteer/Unpaid Worker Account Creation

    • Create a guest/consultant/visitor account for an appointment that is NOT paid by the University. DO NOT USE THIS FORM FOR EMPLOYED STAFF OR FACULTY.

  3. NetID Activation for Volunteer/Unpaid Worker Only

    • New paid hires now use the NetID Profile Manager to activate their own NetIDs and enable email service. Please direct your new staff to the link.

  4. Departmental NetID Account Creation

    • Please do not use this form for new staff or faculty.This is for a project/lab/position type of generic naming that is not attached to a particular individual. If your request is for a shared email address only, please refer to Office 365 Shared Mailboxes link.

  5. Disable NetID Requests (Employment Termination)

    • Please contact the ITSC at x36666 to make this request.

Password Resets

  1. Password Reset Requests

    • Request password resets for NetIDs, Voice Mail, GE Picture Perfect and TSM.

Departmental File Share Storage Quotas

  1. Request an increase in shared drive storage quota

    • Notifications are sent to ITAdmin Reps when their departmental drive on the Windows File Service has reached a high percentage (normally around 90%) of its storage limit  (quota). If you have received one of these notifications, you can either remove unneeded files from the shared file storage or have users remove files from their home drive, or you can request additional space in iTrack:

  2. Departmental File Share Permission Changes

    • ITS’ Windows File Service best practice allows for creating explicit permissions on any directory up to two layers from the root of the departmental file share. This guideline is in place to avoid situations where nested folder permissions cause access issues due to explicit permissions applied too deep within the departmental file share. For example:

      \\wfs.queensu.ca\DEPT\Shared\Layer1\Layer2\Layer3

      In this example, any directory created within Layer2, e.g. Layer3, must inherit the permissions from Layer2 and cannot have explicit permissions applied that are different from the permissions on Layer2. Directories created within Layer1, next to Layer2, can still have explicit permissions applied. So using this example, if Layer3 required explicit permissions, it would need to be moved from under Layer2 and placed within Layer1

       

onQ

  1. Request an onQ Guest Account (NetID) for a non-Queen's employee

    • Please complete an onQ NetID account request ticket to request a GUEST account for an onQ course

Request a Departmental Streaming Account

  1. Request a Departmental Streaming Account

  • Request a streaming account for your department, select Departmental Streaming from the Add a Service section of iTrack. Do not use this form to request a personal account. A personal account is created the first time an individual logs into stream.queensu.ca

Telecom and Network

  1. Add a Telecom Service

    • Request the installation of a new telephone, fax line, long distance authorization code, calling card, guest voice mailbox or activation of a network (Ethernet) jack.
    • Telecom installations are completed within 5 business days.
    • Headset purchase
  2. Add a Network Service

    • Network activations are completed within 3 business days. There is a $110 installation charge.
  3. Move a Telecom Service

    • Request the move of an existing telephone or network service. When rearranging space within your department, we recommend that individuals who are doing the same job (but changing their location) keep their extension. If the individual is moving to another job or going on maternity leave, we recommend leaving the phone number for their replacement.

    • Telephone Moves Information:
      • The phone number moves with the physical set.
      • A technician is required to move the service, you cannot move it yourself. If you require assistance with a large move, please use the comments field to provide the details.  You can also attach a floor plan to the issue or we can provide you with a floor plan of your space.
      • Telecom moves are completed within 5 business days.
      • There is no charge to move a service unless a new jack installation is required.
  4. Move a Network Service

  • Network Moves Information:
    • Network moves are completed within 3 business days.
  1. Disconnect a Telecom Service

    • Disconnect a telephone, fax line, long distance authorization code, guest voice mailbox or cancel a calling card.
    • This request will be completed within 5 business days.
    • There is no charge for a disconnect.
  2. Telephone or Network Repairs

    • Report an issue with a telephone service or network jack.
    • This request will be completed within 2 business days.
    • There is no charge for a repair.

Departmental Queen's Managed Mobile Phones

Departmental Queen's Managed Mobile phone requests

  • Request, cancel or upgrade a departmental mobile phone
  • Change a Chart-field billing account

Request a Departmental Contact Information Change

Please let us know if the business phone, location or departmental information is incorrect for your department.

  1. Request a Departmental Contact Information Change

    • This request will be completed within 3 business days.
    • There is no charge for this change.

Register an External Domain Name

Queen's University now requires all departments to register external domains that are under the control of the department.  ITS has been asked to provide a method for departments to record this information centrally.  Please click here to register your external domain name information.

  1. Register an External Domain Name

 

Questions?

If you have any questions, please contact the IT Support Centre at x36666 and reference the issue number.

Last Updated: May 6, 2019