ITS

Information Technology Services
Information Technology Services

Live events in Microsoft 365

Live events in Microsoft 365 are an extension of Teams meetings that enable you to schedule, produce, and deliver live events that stream to large online audiences (up to 10,000 attendees). Live events are designed for one-to-many communications where the host of the event is leading the interactions and audience participation is primarily to view the content shared by host. Attendees can watch the live or recorded event in Microsoft Teams, Yammer, or Microsoft Stream, and can participate in discussions using moderated Q & A or a Yammer conversation.

Getting Started

Who Can Have It?

  • The ability to organize a live event in Office 365 is available to full-time staff and faculty.
  • Students, sponsored/departmental accounts, alumni and retired staff and faculty are not eligible to organize live events, but can participate in live events as producers, presenters, or attendees.

Are There Any Costs?

  • Live events is part of Office 365 service and provided at no cost to eligible users
  • Users are responsible for any personal ISP/cellular arising data charges

How Do I Get It?

Additional Information

Supported operating systems and browsers

  • Supported operating systems: Windows 8 and later (32-bit and 64-bit), macOS X 10.10 and later.  Note: Linux isn't supported for live events 
  • Supported mobile operating systems: Android 4.4 and later, iOS 10 and later
  • Supported web browsers: Chrome (last 3 versions), Edge RS2 and later, Firefox (last 3 versions), Internet Explorer 11, Safari
  • Support platforms by role (refer to: System requirements and supported platforms)

Limits

  • The maximum audience size is 10,000 attendees.
  • Maximum duration of an event is 4 hours.
  • The maximum number of concurrent pre-live or live events across Microsoft 365 is 15.  If there is a need for concurrent live events, please contact IT Services prior to scheduling any such events. Failure to do so and/or scheduling concurrent events, may result in cancelling of any scheduled event(s) and/or revoking permission to create live events.
  • Regional exclusions (refer to: Regional availability)

Accessibility

Please refer to the Microsoft Office 365 service page for details on accessibility.

Availability

Please refer to the Microsoft Office 365 service page for details on service availability.

Service Level Objective

Please refer to the Service Level Objectives page.

Governing Policies

Users of this service are governed by the following policies detailed on the Microsoft Office 365 service page, failure to comply may result, at a minimum, with suspension of service.

Learn more

Frequently asked questions

What are the differences between live events produced in Teams, Yammer or Stream?

You can create a live event wherever your audience, team, or community resides, using Microsoft Stream, Microsoft Teams or Yammer. Depending on which service you create the live event from and event type selected there will be a different set of features available as a producer and as a viewer of the live event, please refer to Microsoft's article: Features breakdown by service and event type for more information.

What roles are available in live events?

Roles associated with live events extend beyond organizer, presenter, attendee roles that are characteristic of online meetings. Team live events provides role assignment capabilities for each of the core functions within a live events group, including: organizer, producer, presenter, and attendee. For details on responsibilities associated with each role, refer to Role and Responsibilities, as well as specific responsibilities for Queen's live events organizers.

What are the responsibilities of a live events organizer?

Live events organizer responsibilities

In general, live events organizers are responsible for scheduling a live event and ensuring the event is set up with the right permissions for attendees and the live events group, who will manage the event.

Specific responsibilities include:

  • creating the live events, 
  • selecting event group members,
  • inviting attendees,
  • setting attendee permissions,
  • selecting a production method,
  • configuring event options (for example, the moderated Q&A),
  • managing reports generated after the event has concluded,
  • coordinating attendee support for large events.

Live events organizers are also responsible for:

  • ensuring that they do not schedule more than one event in a given time period (i.e. no more than one live event scheduled concurrently).
    • If there is a need for concurrent live events, please contact IT Services prior to scheduling any such events. Failure to do so and/or scheduling concurrent events, may result in cancelling of any scheduled event(s) and/or revoking permission to create live events.
  • Adhering to any governing policies and procedures

Who can attend live events?

Live events can be public or private. If the event is public then anyone who has the link can attend without logging in.  For private events, if attendance is restricted to the organization or to specific people or groups, attendees will need to log in to join. If the private event is produced using Microsoft Teams, attendees will need to be licensed with Microsoft Teams. If the event is produced using an external app or device, then they will need to be licensed for Microsoft Stream.

The following table details who can attend live events based on production type. For additional detail on product types, refer to: Production Types.

Attendee Type Production Type
  Microsoft Teams External app or device

Public (anonymous)

yes no

Guest users1,2

no no

Users of organizations federated with Queen's University2

no no

Queen's University users

yes yes

Specific groups/people

yes yes

1 Guest users can watch live events if the live event is set up using the organization-wide option in Microsoft Teams.
2 Users of Organizations federated with Queen’s University can only watch live events as anonymous users in Microsoft Teams.

Notes: Office 365 guests, federated, and anonymous users can't be invited as producers or presenters in Teams live events.
Attendees need to enable third-party cookies in their browsers to watch a live event.

Last Updated: April 9, 2020