Teams

Microsoft Teams is the new chat-based workspace in Office 365.  Teams are built on four core promises: chat for today’s teams, a hub for teamwork, customization options and security teams trust.  Check out the Microsoft Teams Interactive Demo!

Getting Started

Who Can Have It?

• Teams is part of the Office 365 suite of cloud-based services that is available to all current students, staff and faculty of Queen's University with an active Queen's NetID@queensu.ca email account
• Alumni and retired staff and faculty are not eligible to create Teams

Are There Any Costs?

• Teams is part of Office 365 service and provided at no cost to eligible users
• Users are responsible for any personal ISP/cellular arising data charges

How Do I Get It?

• Students, faculty and staff can create a Microsoft Team using Self-Service in Teams
• Please review the Groups Guidelines before getting started.
• Teams that require hidden membership can create a "Classes" Team through Self-Service in Teams

How to access a Team?

• Teams tile in the app launcher of the Office 365 Portal, https://office.com/signin
• Microsoft Teams on the web at, https://teams.microsoft.com
• Teams desktop client for Windows and Mac
• Teams can also be accessed from anywhere using mobile apps

How Do I Discontinue It?

• Please visit the How Do I Discontinue It? section of the Microsoft 365 Groups service page for more information

How Do I Delete a Team?

What if I Leave Queen's?

• Please see the Office 365 section of the Service Termination Dates page for details on when service will be discontinued following departure from Queen's
• Please visit the How Do I Discontinue It? section of the Microsoft 365 Groups service page for more information

Additional Information

External Sharing

• If you're working with vendors, researchers, clients, or customers outside of Queen's University, you might want to give them access to your Microsoft Team or to specific files and folders, options include:
  • Guest access: The guest access feature gives Teams owners the ability to include people from outside of Queen's University in a Microsoft Team. Once added, guests can collaborate with Team members and have access to group conversations, files, calendar invitations, and the group notebook. For more information, including guest capabilities, refer to Microsoft's support article: Add guests to a Team in Teams. Note: Guests must have an Office 365 work or school account. If the guest doesn’t yet have a Microsoft account associated with their email address, they will be directed to create one for free.
  • Anonymous sharing: Anonymous sharing links are enabled for Microsoft Teams. Team members can create a link that anyone can use to access (view-only) a document or folder, even if they're not logged in to Office 365. For more information on sharing links, refer to Microsoft's support article: Sharing files and folders

Storage Quota

• Refer to the SharePoint Online service page for details on storage quota.

Supported Platforms

• Teams is designed to work on the web, desktop apps, and on mobile devices (see Mobile App availability).

Supported Browsers

• Teams is designed to work with supported browsers which include: Internet Explorer 11+, Microsoft Edge 12+, Chrome 51.0+, and Firefox 47.0+.   Teams is not supported in Safari.  Users trying to open the Microsoft Teams web client on Safari will be directed to download the desktop client.
• Meetings are supported on Edge RS2 and Chrome 59 or later. Meetings are not supported in Firefox and Internet Explorer 11.  Users who try to join a meeting on Firefox or IE11 will be directed to download the Teams desktop client. (Refer to: Web client for more information).

Desktop Client

• The Teams desktop client is supported on Windows 7+ (32 bit and 64 bit) and Mac OSX 10.10+.  To download, visit Get Microsoft Teams on all your devices

Mobile App availability

• Microsoft Teams for iPhone and iPad
  • iOS 10.0 and later. Compatible with iPhone, iPad, and iPod touch.
• Microsoft Teams for Android
  • Android 5.0 and up

Limits

• Members per Team:  5,000 (max limit)
• Number of teams a user can create: 250
• Number of channels per team: 200
• Size of imported Office 365 distribution lists and security groups: 3,500
• Please visit the Limits section of the Microsoft 365 Groups service page and/or Microsoft's Limits and Specifications for Microsoft Teams for more information

Accessibility

• Office 365 provides features that are accessible and usable for people who have special needs or disabilities.  For more information, visit: Microsoft's Accessibility in Office 365
• The Queen's Accessibility Hub is a central online resource for accessibility at Queen's and has information and developed a series of "How-to Guides" to assist faculty, staff, and students create an accessible learning environment across the university

Availability

Please refer to the Microsoft Office 365 service page for details on service availability

Service Level Objective

Please see the links below for Service Level Objectives:

• Service Interruption and Restoration

Governing Policies

Users of this service are governed by the following policies, failure to comply may result, at a minimum, with suspension of service:

• Electronic Information Security Policy
• Acceptable Use of Information Technology Resources
• Network and Systems Security Policy
• Access to Information and Protection of Privacy Policy
• Records Management Policy
• Queen's University Data Classification Standard

Help & Support

ITS can help with ...

• Getting Started
• Meetings
• Audio conferencing
• Training
• FAQ

Or, contact the IT Support Centre by calling 613.533.6666 during regular business hours or by filling out the Online Help Form