Information Technology Services
Information Technology Services

Confidentiality and Non-Disclosure Agreements (CNDAs)

Queen's University has created a series of templates for Confidentiality and Non-Disclosure Agreements (CNDAs). These agreements are legally binding undertakings intended to protect the University's personal and confidential information.


These agreements can be used by Queen's University. Signed copies should be retained by the unit's business officer (or equivalent) for the duration of the working relationship plus seven years.

Agreements are in PDF format. PDF files can be read for free using Adobe Reader.

Title Used For
CNDA for Staff (279 KB) Staff joining the University
CNDA for Contractors (280 KB) Interim and contractor staff working with the University
CNDA for Vendors (357 KB) Vendors engaged via a contract for work or service provided to the University
Mutual CNDA for Vendors (303 KB) Vendors when an exchange of personal and confidential information is necessary between Queen's and the vendor as part of a negotiation, review or understanding of a service

Written Authorization

As articulated within the agreements, certain CNDAs require written authorization from the University in order to do some things with personal and confidential information (for example, to take such information off campus). This written authorization must be secured from the owner of the data, according to the following table:

Type of Information Owner
Student Data

University Registrar

Staff & Faculty Employee Information

Associate Vice-Principal (Human Resources)

Financial Data

Associate Vice-Principal (Finance)       

Research Data

Vice-Principal (Research)


If you have any questions about these forms, please contact the Information Security Office.

Last Updated: December 19, 2018