ITS

Information Technology Services
Information Technology Services

Manage Affiliations

Affiliations can be used to organize people into groups (e.g., faculty, staff, student, etc.). This can make it easier for users to find a particular profile, especially when using the Filter option on the main People Directory page. Site administrators have the permissions to manage these affiliations.


Add an Affiliation

  1. In the WebPublish authoring environment, Navigate to Structure > Taxonomy.
  2. In the Operations column for the People vocabulary, select "add terms".

Screenshot of the Taxonomy window with the add terms link highlighted for the People vocabulary

  1. In the Name field, add the name of the affiliations that you'd like to add (e.g., Faculty).
  2. In the Description field, add the name of the affiliation as a Heading 1.
  3. Click "Save".

Screenshot of the new term window with the fields in the steps above highlighted

  1. Now, when adding a directory entry, you'll be able to select this value in the Affiliations section.

Edit an Affiliation

  1. In the WebPublish authoring environment, navigate to Structure > Taxonomy.
  2. In the Operations column for the People vocabulary, select "list terms".

Screenshot of the Taxonomy window with the list terms link highlighted for the People vocabulary

  1. In the Operations column for the affiliation that you'd like to edit, click 'edit'.

Screenshot of a list of terms in the People vocabulary with the edit link highlighted for a Graduate Student affiliation

  1. Make any necessary modifications to the Name and Description fields (Note: If "Generate automatic URL alias" is selected, any changes to the affiliation name will automatically be reflected in the URL alias).
  2. Click "Save".

Delete an Affiliation

  1. In the WebPublish authoring environment, navigate to Structure > Taxonomy.
  2. In the Operations column for the People vocabulary, select "list terms".
  3. In the Operations column for the affiliation that you'd like to delete, click 'edit'.
  4. Scroll to the bottom of the page and click "Delete". You will be prompted with a reminder that deleting a term will delete all its children if there are any and that the action cannot be undone. If you are sure you'd like to delete the affiliation, click 'Delete'.

Screenshot of the editing menu for an example, Graduate Students, affiliation with the delete button highlighted

  1. Now, when editing a page, the term will no longer appear as an option in the Affiliation section.

Add a Menu Item for an Affiliation

  1. In the WebPublish authoring environment, navigate to the affiliation page that you would like to link to. Click the 'Edit' tab.
  2. In the URL of the page, locate the taxonomy term ID. It will appear near the end of the URL and will have the format "taxonomy/term/##" (e.g., taxonomy/term/13). Copy this ID using CTRL + C. 

Screenshot of the editing menu for an example affiliation, Graduate Students, with the taxonomy term highlighted in the URL

  1. Navigate to Structure > Menus. In the Operations column for the Main Menu, select "add link".

Screenshot of Menu window with the "add link" link highlighted for the Main Menu

  1. In the "Menu link title" field, add the name of the link as you would like it to appear in the menu.
  2. In the "Path" field, copy the taxonomy term ID for the page.
  3. Use the "Parent link" drop-down to locate where in the menu structure the link should appear. 
  4. Click Save. 

Screenshot of the add menu window with the fields in the steps above highlighted

  1. Use the crosshairs next to the link or switch to 'Show row weights' to make any adjustments to the location of the link in the menu. 
  2. Click "Save configuration".