Information Technology Services
Information Technology Services

Overview of a WebPublish Site

The Management Menu

The Management Menu, located at the top of the screen, is used by the Site AdministratorPublisher, and Editor while they are creating and editing pages. The Management menu is visible on every page of the website while in the authoring mode. The items on this Menu will change depending on the user's Role. For a more detailed description, see The Management Menu tutorial.

The Management Menu contains the following tabs:

  • Home - The Home button can be clicked on any page to return to the website's homepage
  • My Workbench - This page is different for each user. It reflects the pages each user has been working on. For a more detailed description, see the My Workbench Tutorial.
  • Content Menu - This shows the website's pages.  All pages are displayed.  Since this can span several pages, a filter based on status (published, unpublished, etc.) and type can be used to make it easier to find pages.  Additionally, you can sort on the title, type, status and updated fields.
  • Structure Menu - This is used by the Site Administrator to manage the layout of pages and add additional blocks to the website.
  • People - The Site Administrator can add other users to the website here and give them permissions to create, edit, and publish pages. When your site is first created there will be several individuals with Administrator roles already added to the website.  Administrators are employees of IT Services and are responsible for creating the site.  They have the Administrator role on every website to allow them to make changes to the site when an emergency occurs. Note: this is an administrative change only, and not a page change.  Administrators are not responsible for the content of your page.
  • Configuration - The Configuration tab allows Site Administrators to configure different aspects of WebPublish.  
  • Reports - Reports can be built to give feedback on the site. For example, a broken links report will produce a list of broken links on the site.
  • Help - This links to the IT Services WebPublish Tutorials and the IT Services Help Form

User Menu

  • The User Menu is located on the right side of the Management Menu.
  • The User menu contains the NetID of the person logged in and the Log out link.  
  • Click on your NetID to open the Member information. Two tabs are available: View and Edit. The Edit menu allows each individual user to set their email address and change the time zone.  If you make changes to the Edit menu click the Save button.  Note: if you click the Cancel account button your account will be deleted.

Shortcut menu

The shortcut menu is the gray bar beneath the Management Menu. The shortcut bar is populated automatically depending on your role. Users do not  have the option of adding their own shortcuts. 

Navigation Menu

The Navigation Menu is placed beside the Queen's University logo.  It consists of the Search and Sign-in menu, which expands to provide people/page search options and links across Queen's University.  This is the same menu that appears on the Queen's main website.

Main Menu

When your site is created, it will have two tabs on the Main Menu.  These are Home and News.  When you create  a page, you can choose where to save it. Pages saved under the Main Menu will appear as tabs on the main menu.  Pages nested under any of these pages will appear as menu items under the specific tab. 

screenshot screenshot illustrating above section

Body, Menu Tabs, and Status Bar


The body of the page contains all the contents that you have added to the page. When you click the New draft tab or you create a new page, the Rich Text Editor will open and you will be able to enter and format your text - just like in a word processor.

The Homepage is slightly different than other pages of the site in that it has a Quick Links section.

Menu Tabs

At the top of the body section are menu tabs.  When your website is first created your home page will be displayed.  It contains 3 menu tabs: 

  • View published - This shows you the currently published page.
  • New draft - If you need to edit the current page click the New draft tab and the editor will open. When you save the new draft this tab will change to View draft and another tab Edit draft will now be available.
  • Edit draft - This is where you edit the contents of the page.  If the page is not published you will see an Edit draft tab. 
  • Moderate - The moderate tab gives a history of when the page was created and when drafts were saved.  You can also unpublish a page from the Moderate tab, and/or revert to a previous version of the page.
  • Clone Content - This tab allows you to create a new page that contains a copy of the content found in the existing page. 

Status Bar

Beneath the tabs is the Status Bar.  Here you can see the Revision state, Current draft, and Actions.  Actions will change between unpublish this revision, and when changes have been made to the page, Published and Needs Review.

screenshot illustrating above section


The Header is the part of the screen that contains the banner and has your site's name in it. It can be customized for your site.  For more detailed information, see the Design section.

Quick Links

The Quick Links menu appears on the left side of the homepage. You can add links of your choosing to this menu.  For more detailed information see the Quick Links tutorial.

A Quick Links menu will be displayed on each page.  If the page is a tab on the main menu, the Quick Links menu will display sub pages for that tab.  If the open page is one of the sub pages, it will be highlighted in the Quick Link menu to show its position.  


The News menu along with the News tab, is provided when your web site is created.  For more detailed information, see the News Menu tutorial.


The Events menu along with the Events tab, is provided when your web site is created.

Search this site

Enter text to search on and click go.  To do an advanced search with more options, remove the text from the search field and click return. The Advanced Search screen will open.


For information on added content and styling the footer, visit: Styling Footer Blocks

 screenshot illustrating above section