Incoming Undergraduate Students

Incoming Students Welcome to Queen's
Incoming Students Welcome to Queen's

July 2019 Castle Checklist

Your Checklist


Complete your Ontario Student Assistant Program (OSAP) Application 

Submit your OSAP application now to ensure funding is available by September 1.

>> Apply for OSAP 
>> Do not report your Queen’s awards on your OSAP application – learn more 

Apply Now

Complete your provincial/territorial Student Government Assistance Application 

If you reside in another province/territory, check the government student assistance web site where you reside for information about when the application is available and further information about how to report any awards you have received. Apply as soon as you can to ensure your funding is available by September 1.

>> Apply for governmental financial assistance outside of Ontario

When Available

Plan to attend Summer Orientation to Academics and Resources (SOAR)

SOAR is a one-day program in July for new students and their families to support the transition to Queen’s and maximize academic success.

>> Register for SOAR

As soon as possible 

Select your courses

Take some time to think about the courses you want to take next year. Starting July 9, you'll be able to add courses to your shopping cart on SOLUS. Then, starting July 12, you'll be able to "check out", and officially enroll in your courses. Limited changes in courses will be available once you arrive at the BISC.

>> Learn more about course selection

>> Review the BISC First-Year Course Registration manual (currently being updated for 2019)

July 12

Join us for our Summer Webinar Series

Over the summer, we will be hosting a series of webinars to help support your transition to Queen's. Webinars will cover a different topic every week, with topics including course registration, living in residence, orientation week, academics, student life, study permits, and more.

On July 9th, the Faculty of Arts and Science will host a short webinar that will help you prepare for BISC course registration. You'll learn the ins and outs of picking the right courses for you, and how to complete the process online.

>> View the full webinar schedule and register

Check out the schedule for more info! 

Enroll in the Emergency Support Program (ESP)

In order to support students who are studying abroad, Queen's requires all students studying abroad to enroll in the Emergency Support Program. This program helps to raise awareness of the potential risks and responsibilities of studying abroad, and provides the University with the necessary information to provide support in the event of an emergency. The ESP also includes an online pre-departure orientation. Students attending BISC SOAR will be enrolled automatically in the ESP.

Completion of this program is mandatory prior to departure. 

>> Enroll in the Emergency Support Program (ESP)

July 31

Send in your final transcripts

If you went to high school outside of Ontario, ensure you send your final transcript to Queen’s. 

>> Submit your final transcript

August 1

Check your email for a final grades and scholarships update

You will automatically be re-assessed for scholarship consideration once your final grades have been received. If your grades have increased since your offer of admission, we will review your final grades and notify you via email and SOLUS should you be eligible for a grades-based admission scholarship.


Apply for academic accommodations

If you have a disability (i.e., learning disorder, ADHD, ASD, mental illness, physical disability, etc.) and are able to demonstrate functional limitations that affect your academic functioning, you are eligible to receive accommodations. Once you have documentation and have enrolled in courses, you can register with Queen's Student Accessibility Services (QSAS). They will then contact you to book a personal, confidential advising appointment to discuss your needs and develop an accommodation plan.

Appointments are between the 13th and 30th of July, and are best attended in person, though exceptions can be made.

>> Learn more about the process

>> Learn more about documentation requirements

>> Register with Queen's Student Accessibility Services

>> Submit your Letter of Accommodation to the BISC

After you've enrolled in courses

Apply for transfer credit

If you have taken courses during high school that may be eligible for transfer credit, you must apply for credit no later than the end of fall term of your first year. Programs with courses that may be eligible for transfer credit include Advanced Placement, International Baccalaureate, French Baccalaureate, CEGEP, and General Certificate of Education (GCE)/A Levels.

Your transfer credit(s) will be posted on SOLUS approximately 10 business days after we receive your official results.

>> Please contact for urgent transfer credit questions or concerns 

As soon as you can, and before the end of fall term

Submit information via your online account

Starting June 10th, you must activate your account on our student portal before you can submit your forms:

Be sure to use your Queen’s email address and make note of your password.

On the portal you will need to submit the following information:

  1. Passport information
  2. Arrival information - your flight details including any connections
  3. Residence application - including supporting documentation if requesting a single room for cultural/religious, sexual/gender identity reasons, or disability/health reasons.
  4. Academic Accommodations Letter - e.g., extra time in exams. Will require proof from Student Accessibility Services on main campus. The Letter would be issued by QSASS and will be shared with the Student Success & Learning Development Advisor (see here for more information).
  5. Medical and dietary information – will be shared with Catering Team
  6. Emergency contact information
  7. Supplementary health insurance information (see here for more information).

Submit your forms online at

August 5th at 11:59PM EST

Connect with us

If you haven't done so already, make sure you connect with Queen's on social media. You will find new students, current students, faculty, staff and alumni all ready to help you find your way at Queen's!

>> Connect with Queen's University on Facebook, Twitter, and Instagram

>> Join the Queen's University Class of 2023 Facebook group

>> Follow the BISC on Instagram

>> Join the "Welcome to the Castle 2019-20" Facebook group

As soon as possible

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