Office of the Ombudsperson


University Ombudsman

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All hearings conducted on behalf of the University must contain the following components of procedural fairness:

  • Participatory Rights: “hear the other side”. The decision-maker must give a party an opportunity to present his or her case and respond to evidence and arguments.
  • Rule against bias: “no one shall be a judge in his or her own case”

The extent to which procedures safeguarding procedural fairness rights are observed depends on the interests at stake in the hearing. Procedures for handling serious offenses which carry the penalty of sanctions that may have an adverse effect on a student’s academic career or on their ability to participate in the Queen’s community are taken extremely seriously.

Generally, the following participatory rights are observed in all hearings:

The right to:

  • notice of the hearing
  • discovery of the evidence and information before the decision-maker
  • information regarding the nature of the hearing
  • representation (limitations may apply to the type of representation allowed or the role the representative may assume in a particular type of proceeding)
  • an interpreter
  • an adjournment (when due to extenuating circumstances the student was unable to prepare for the hearing and/or was unable to obtain the assistance of a University Grievance Advisor or other representation.)
  • present evidence and arguments, and have the matter decided based on the evidence/arguments presented at hearing
  • receive reasons for the decision

However, in less serious cases, procedures which are less formal may be adopted.

For information on hearing policies and procedures in cases handled by student government, please contact the Alma Mater Society (AMS) or Society of Graduate and Professional Students (SGPS).