onQ Support

onQ Support

IMPORTANT: The ePortfolio tool is currently being piloted and is not available in all onQ courses. The ITS Help Desk is currently unable to provide support to students regarding the ePortfolio tool.

ePortfolio for Students

What are the basics of ePortfolio?

Accessing ePortfolio

Click ePortfolio on the navbar or in the My Settings widget.

Understanding the Dashboard

The Dashboard is the main landing page for ePortfolio. To return to your Dashboard from another ePortfolio page, click ePortfolio from the tool navigation.

From the Dashboard page, you can add new content to your ePortfolio, review recent activity on your items and items shared with you, and check invites from your peers.

Adding new content

You can add new content to your ePortfolio using the options available in the Build your ePortfolio area or add reflections, file and link artifacts in the "What are you learning?" panel.

"What are you learning?" panel

The "What are you learning?" panel above the Newsfeed prompts you to record brief thoughts about a current learning experience which you can expand upon at a later date. You can also add file artifacts or a link artifact to your ePortfolio or associate them with your brief reflection.

When you post an item, it automatically shares with the default sharing group you specified in your ePortfolio settings.

Note: If reflection or artifact posts do not appear in your Newsfeed, select Include modifications I make on my items in my Newsfeed in your ePortfolio settings.

Using the Newsfeed

The Newsfeed consolidates recent activity on your items and items shared with you, providing a quick way to return to active projects. Your items appear in this area if they have been recently edited, commented on, or assessed. If you contribute a comment, an edit, or an assessment to another user's item, that item also appears in the Newsfeed and you can see contributions others are making to it.

Filters at the top of the Newsfeed enable you to search and view specific sets of content; you can filter recent activity by ownership (yours versus others' items), people and items you've subscribed to, and items from contacts in the Pager tool (Friends List).

Checking your invites

The Unread Invites area displays your recent invites, including the author of the invite, the message content, and the associated ePortfolio item.

View the Unread Invites area of your Dashboard for recent invites or click View invites page for past invites.

Understanding the Explore page

The Explore page consolidates items others have shared with you or publicly into one view. Others' shared ePortfolio items display in a list that you can sort by name or date modified, ascending or descending. Filters at the top of the list enable you to view content by item type.

From the Explore page you can:

  • Browse items and depending on your sharing permissions, view and leave comments and assessments, and edit others' items.
  • Click on a user's name to view all content shared from that user.
  • Subscribe to an item or a user.
  • Use the search field to find content. The search checks for matches within item titles, tags, descriptions, and owner names.

If you have permission to view comments or assessments on an item, the feedback activity icon appears beside items when there is comment and assessment activity.

Understanding the My Items page

My Items consolidates all of your artifacts, reflections, presentations, collections, and learning objectives into a single view, enabling you to view, search, and manage all of your content from one location. On the My Items page you can:

  • Add ePortfolio content by clicking New Presentation, New Collection, or the Add button
  • Bulk add items to a presentation or collection or bulk associate items with learning objectives from the More Actions button
  • Perform common actions on your ePortfolio items, such as view, preview (image and HTML file artifacts only), edit, copy (presentations only), delete, and share

Your ePortfolio items display in a list that you can sort by name or date modified, ascending or descending. Filters at the top of the list enable you to search and manage specific sets of content; you can filter by item type or sharing status.

Activity icons

Once you share items with others and they provide comments or rubric assessments, icons that represent this activity appear beside your items in the My Items listing.

You can click on these icons to view details about which individuals or groups you are sharing an item with or review comments and rubric assessments made on that item.

Clicking on the sharing group icon or individual icon opens an item's Sharing Settings dialog. From here you can modify who can access your item. Clicking on the feedback icon opens an item's View page where you can review comments and rubric assessments from others.

Understanding ePortfolio Settings

Settings allow you change display options and preferences for your ePortfolio. Click Settings on the Dashboard, My Items, Explore, or Sharing Groups page to access these preferences.

ePortfolio Settings
Setting Description
Display Options

Default list size

Select the number of items to display in your newsfeed, My Items, and Explore lists.

Number of activities on newsfeed items

Select the maximum number of events you want to display in each newsfeed item.

My Modifications

Choose whether to include activity you make on your own items to your newsfeed.

Number of unread invites on dashboard

Select how many unread invites appear on your Dashboard.

Date Range

Select how many days of past activity you want to show in your newsfeed.

Item Defaults

Item feedback

Choose whether you want to allow comments or assessments by default when creating new items.

Note: These settings enable commenting and assessments; you still need to set permissions around who can add comments or assessments.

Default presentation theme

This area displays the current default theme for the org.

If you have the Manage Themes role permission, you can access Manage Themes from here to modify themes for the org.

If you have the Set Default Theme role permission, you can access Manage Themes to set the default presentation theme for the org.

RSS Updates

Feedback RSS

Notifies you when edits, comments, or assessments are made on one of your portfolio items (does not include changes that you make yourself).

To use the RSS feeds you must subscribe to an external RSS reader. There are many free RSS readers, such as Live Bookmarks and Google Reader, available on the internet.

Ignore List

Ask for confirmation before ignoring items from users

Select this check box if you want to receive a confirmation dialog asking if you want to ignore items from a user.

Ask for confirmation before restoring items from users

Select this check box if you want to receive a confirmation dialog asking if you want to restore items from a user.

Invite RSS

Notifies you when you receive a new invite to view another user's item.

To use the RSS feeds you must subscribe to an external RSS reader. There are many free RSS readers, such as Live Bookmarks and Google Reader, available on the internet.

Sharing Settings

Invite Delivery Method

Select Email Invitation if you want to receive an email when others invite you to view items from their ePortfolio.

Note: A copy of the invite always appears on your Invites page.

Default Sharing Group

Select a default sharing group to apply to all new items in your portfolio that meet your filter criteria. Use this option if you consistently share new items with the same group of users.

Enabling Notifications in ePortfolio

You can sign up to receive immediate text or email notifications when ePortfolio feedback has been added to subscribed items, added to your items, and when another user has subscribed to your items.

Enable notifications in ePortfolio

Note: You must set up a contact method before subscribing to notifications.

  1. Click Notifications from your personal menu on the minibar.
  2. Select if you want to receive Email, SMS, or, if available, Campus Life notifications for the options ePortfolio - feedback added to subscribed items, ePortfolio - another user has subscribed to your updates, and ePortfolio - feedback added to my items.
  3. Click Save.

How do I use artifacts in ePortfolio?

Add an Artifact

Artifacts types include:

  1. Reflections
  2. Links
  3. Uploaded Files
  4. Web Documents
  5. Audio Recordings
  6. Form Responses
  7. Course Results
  8. Learning Objectives

Adding Reflections

Use reflections to discuss items in your ePortfolio, record your thoughts on topics that interest you, set goals, and think critically about your learning.

Add a reflection

  1. On the My Items page, click ​Reflection from the Add button.
  2. Give your reflection a Title.
  3. Enter your thoughts in the Reflection field.
  4. Add any tags you want the reflection to have.
  5. Select Allow others to add/view comments if they have sufficient permission if you want to provide others the option to comment on your reflection.
  6. Click Save.

Adding Linked Web Addresses

If you want to include an existing website as an artifact in your ePortfolio, you can reference the address (URL) for the site rather than uploading files.

  1. On the My Items page, click Link from the Add button.
  2. Enter the Name you want the URL to be stored as.
  3. Enter the URL.
  4. Enter a Description of the site or its significance.
  5. Add any tags you want the artifact to have.
  6. Click Save.

Uploading Files

Upload files from your computer, personal storage device, or Learning Environment locker area that demonstrate your improvement or mastery in an area of interest.

Upload files

  1. On the My Items page, click File Upload from the Add button.
  2. Click Upload to browse for the file you want to add.
  3. Click Done.
  4. Confirm that you selected the correct file, then click Next.
  5. Give the artifact a Name and Description.
  6. Add any tags you want the artifact to have.
  7. Click Save.

Creating Web Documents

ePortfolio provides the option to create HTML artifacts using a simple HTML Editor. HTML files may contain formatted text, images, videos, audio files, and links to content in Learning Environment.

Create Web Documents

  1. On the My Items page, click Web Document from the Add button.
  2. Enter the File Name you want the file to be stored as.
  3. Use the HTML Editor to add your content.
  4. Click Next.
  5. Enter the Name you want to display for the file and a Description.
  6. Add any tags you want the artifact to have.
  7. Click Save.

Adding Audio Recordings

You can record audio directly within ePortfolio, rather than pre-recording audio on your computer and uploading it as a file.

Add Audio Recording

  1. On the My Items page, click Audio Recording from the Add button.
  2. Ensure your microphone is set up correctly and click Record. You can also:

    • Click Flash Settings to make adjustments to your microphone selection and volume.
    • Click Play to listen to your recording.
    • Click Clear to erase your recording.
  3. Click Next.
  4. Give the file a Name and Description.
  5. Add any tags you want the artifact to have.
  6. Click Save.

Adding Form Responses

You are able to use add responses to form templates as an artifact to your ePortfolio. Forms templates, created by your institution or course leaders collect information using a set of question fields that you fill out.

Add form responses

  1. On the My Items page, click Form Response from the Add button.
  2. Click the name of the form template you want to fill out.
  3. Fill out the form template.
  4. In the Artifact Details area, provide a Name and Description unique to this form response.
  5. Add any tags you want the artifact to have.
  6. Click Save.

Importing Course Content

Track your progress over time by including your course work in your ePortfolio. You can then review your work at any point in the future and compare it to other assignments and courses. You can also add course content artifacts to your ePortfolio directly from your courses. Click Add to ePortfolio while viewing Grades, Competencies, Quiz results, or Dropbox folder feedback.

Note: If you import Quiz or Dropbox folder results into your ePortfolio, any learning objectives associated with the Quiz or Dropbox folder also import into your ePortfolio pre-associated with your course content artifacts.

Import course content

  1. On the My Items page, click Course Results from the Add button.
  2. If you have more than one role in the system, select the role you want to import course results for from the Enrolled As drop-down list.
  3. Click on the name of the course you want to import results from.
  4. Select the items you want to import, then click Next.
  5. Enter a Name and Description for each item.
  6. Add any tags you want the artifact to have.
  7. Click Save.

Tip: Click Apply Tags to All Artifacts to add a set of tags to all items on the page.

Associating Reflections with Items

Reflections can be independent ePortfolio items or associated with artifacts, learning objectives, collections, or presentations. Associating reflections with other items helps other users see the relationship between the items and makes it easier to revisit your goals and assumptions later.

Reflections are only visible to other users if you share them, associate them with an item, or add them to a collection or presentation.

  • When you share a reflection that is associated with an item, users can only view the name of the associated item unless that item is also shared with them.
  • Sharing an item associated with a reflection allows users to view the reflection as part of the item.
  • If you include a reflection in a collection or presentation, it inherits the permissions of that collection or presentation.

Associate a reflection with an artifact, learning objective, collection, or presentation

  1. Click ​Edit from the context menu of an existing reflection.
  2. Click Add in the Associated Items section.
  3. Select whether you want to associate the reflection with an Artifact, Collection, Presentation, or Learning Objective.
  4. Select the items you want to associate from the list that appears, then click Add.
  5. On the Edit Reflection page, click Save and Close.

Using Learning Objectives in ePortfolio

Learning objectives are a type of ePortfolio item that enable you to take ownership of your learning by allowing you to manage and track personal learning goals.

You can:

  • Associate learning objectives with artifacts, reflections, collections, and presentations that demonstrate progress toward your learning plan. If you submit a learning objective to a Dropbox folder, its associated items go with it.
  • Share learning objectives with rubrics attached to them to generate feedback and informal assessment from other ePortfolio users. (Items associated with a learning objective are not available to others unless you specifically share them.)
  • Display learning objectives in presentations and add them to collections.
  • Submit a learning objective to a Dropbox folder for formal assessment. Associated items serve as evidence toward meeting the learning objective.
  • Use learning objectives as an organizational tool by categorizing your ePortfolio items by learning experience.
  • Delete learning objectives that are no longer relevant to your learning path.

Import Learning Objectives into Your ePortfolio

If you are in an independent studies or co-op program, you might have the ability to directly import learning objectives into your ePortfolio.

  1. On the My Items page, click Learning Objective from the Add button.
  2. Click on the course you want to import learning objectives from.
  3. Select the check boxes beside the learning objectives you want to add.
  4. Click Import.

Associate Items with Learning Objectives

Do one of the following:

  • Click ​Associate Learning Objective from the context menu of an artifact, reflection, collection, or presentation.
  • On the Edit page for an item, click Associate Learning Objectives.
  • On the My Items page, select the items you want to associate with a learning objective, then click Associate Learning Objective from the More Actions button.

How do I Create and Edit Presentations?

Adding New Presentations

Presentations let you compile ePortfolio items into a web project to showcase your achievements. Your presentations can have multiple pages and use different themes and layouts. Presentations provide a polished, professional medium to demonstrate your learning and accomplishments.

Adding a New Presentation

  1. On the My Items page, click ​New Presentation.
  2. Give the presentation a Name and Description.
  3. Add any tags you want the presentation to have.
  4. Select the check boxes in the Comments/Assessments section if you want to provide others the option to review your presentation when you share it.
  5. Click Save.

Adding Items to Presentations

Use the Content/Layout tab to add items to your presentations. You can add items on a single page or create multiple pages.

Add Items to a Presentation

  1. Click the Content/Layout tab on the Edit Presentation page.
  2. Click Add Component in the content area you want to add an item to.
  3. Select the type of item you want to add.
  4. Select the item you want to add.
  5. Click Add.

Modifying Presentation Layouts

Use the Content/Layout tab to change where the navigation area appears on presentation pages and the arrangement of content.

Edit Presentation Navigation: Sets where the page navigation appears. This is a presentation-level setting; you cannot select a different navigation position per presentation page.

Edit Page Layout: Sets the positioning of the content areas. This is a page-level setting; each page in your presentation can have different page layouts.

Item context menus enable you to move items to different content areas, change the order of items within a content area, and remove items from your presentation.

Use the Pages section of Content/Layout tab to add new pages to your presentation and reorder existing pages. If you have a large presentation, you can hide pages from the navigation by editing their Page Properties.

Changing Presentation Themes

Themes are default style templates that give your presentations a consistent look and feel. Themes are comprised of styles which control one aspect of the design. For example, there are separate styles that control the look of titles, links, dates, and images.

Your organization provides presentation themes, but you may be able to change some or all aspects of a theme.

Choose a Theme

  1. On the Edit Presentation page, click the Theme tab.
  2. Click Select beside the theme you want to apply to your presentation.

Modify a Theme

  1. Click the Edit styles icon beside your current theme.
  2. Select the page element you want to modify.

    Tip: Use the Filter drop-down list to view specific groupings of elements.

  3. Use the options that appear under the Preview area to edit the style.
  4. Repeat for remaining elements.
  5. Click Save.

Setting Banner Text

A banner appears at the top of every page in a presentation. The presentation title usually appears in the banner, much like a header in a book. You can include additional text in the banner as a description.

On the Edit Presentation page, click on the Banner tab to enter a banner title and description.

Note: The theme of the presentation controls the style of the banner, including the background and fonts used. Use the Theme tab to modify banner and presentation styles.

Customizing Navigation Between Presentation Pages

Users can view the various pages of your presentation by clicking the page names in the page navigation panel. You can also link the user to another page within the presentation by adding links to content areas. This provides greater flexibility in customization and organization of your presentation.

For example, a student may have three separate pages on their ePortfolio: an About Me page, a personal philosophy page, and her work experience. In the middle of her About Me page, she may reference her skills and insert a custom quicklink to direct readers to her resume for further information.

Link to Presentation Pages in Content Areas

  1. Click the Content/Layout tab on the Edit Presentation page.
  2. Click Page Properties from the context menu of the page you want as a link.
  3. Copy the Page Link URL.
  4. Click the page where you want the link to appear.
  5. Click Edit from the context menu of the component you want to add your link to. Add a component to the page if none currently exists.
  6. Insert the link using the URL you copied in step 3 through one of the ways below:

    • Insert a quicklink using the HTML Editor
    • Insert a link using Insert Stuff

Note: Once you export your presentation, or submit the presentation to a dropbox, all content on quicklinked pages become static and no further changes made to the pages are reflected.

How do I Manage Comments and Assessments for ePortfolio Items?

Submitting ePortfolio items to dropbox folders

You can submit your ePortfolio items to a dropbox folder in Learning Environment for formal assessment. When you submit an item to a course dropbox folder, a copy of the item goes to the Dropbox tool. Future changes to the item do not transfer to the Dropbox copy.

Tip: If your item has comments and assessments but you don't want to include them with your Dropbox submission, clear the Comments/Assessments check boxes on the item's Edit page before you submit it to a dropbox folder. This does not remove previous comments and assessments from the item itself. After you make your Dropbox submission, you can select the Comments/Assessments check boxes to re-enable comments and assessments.

Submit an ePortfolio Item to a Dropbox Folder

  1. Go to the Dropbox tool in the appropriate course.
  2. On the Dropbox Folders page, click on the folder you want to submit to.
  3. Click Add a File.

    Note: If you submit a reflection or artifact to a Dropbox, quicklinks to associated items will be included in the submission. For instance, a submitted artifact will include links to associated reflections. A submitted reflection will include quicklinks to artifacts it is associated with.

    • Select ePortfolio from the left tool menu.
    • Select the item you want to add.
    • Click Select Item.
  4. Enter any comments you want to include with your submission.
  5. Click Submit.