Department of Physics, Engineering Physics & Astronomy

Department of Physics, Engineering Physics & Astronomy
Department of Physics, Engineering Physics & Astronomy

Project Manager Position Available

Posted On: May 10, 2021
Closes On: May 27, 2021

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

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Job Summary

The Department of Physics, Engineering Physics and Astronomy and the Department of Chemistry at Queen’s University are two large, research intensive units in the Faculty of Arts and Science. With over 60 professors, over 200 graduate students, Nobel-prize-winning research and undergraduate classes serving thousands of students, the departments are a vibrant and inclusive environment with ambitious goals to perform world-leading research and support the best students in the country. Together the departments have developed a vision for how they will improve research impact, and continue to modernize teaching and support students and staff. This vision, tentatively titled Physics+, will see the departments develop new programs and work towards a new building for the departments.

Reporting to the Department Head of Physics, and in collaboration with the Department Manager, the Project Manager will be responsible for coordinating various strategic research and educational initiatives as part of this vision, and work closely with the Department of Chemistry on shared initiatives relating to the Physics+ project for both departments. The incumbent will be a key resource for the Physics+ project, managing various projects and initiatives undertaken during the implementation phase of the Physics+ project, while being accountable for the day-to-day operational aspects of assigned projects. This would include creating and executing high-priority work plans and projects, developing strategies, detailed implementation plans, and working with key stakeholders to execute various projects, while ensuring project deadlines are met. The successful candidate will also chair strategic planning meetings, complete project feasibility and market research (as required), prepare briefing reports, schedules, presentations; and ultimately serve as a key contact for the Physics+ project.

The schedule for this position requires the incumbent to work occasional variable hours, including evenings and/or weekends during peak periods.

Job Description

KEY RESPONSIBILITIES:

  • Provide leadership and expertise on strategic initiatives. This would include playing an effective role in contributing innovative project plan ideas with strong follow-through to implementation.
  • Lead projects from the initiation of the Physics+ project charter to successful delivery, use and acceptance by its stakeholder community. This would include:
    • Creating, executing, and tracking project plans (strategic and operational); managing the project’s scope, timelines, project finances, commitment of resources and staffing requirements and performance planning.
    • Identifying project risks, resource requirements, and taking action to mitigate associated risks.
    • Creating and executing communication plans; developing and implementing end-user training and testing plans, etc.
    • Engaging and maintaining positive relationships with key stakeholders and the project team; project reporting; change management; negotiations and relationship management; working closely with and advising the senior leadership (core team); and being the primary point of contact for projects.
  • Coordinate, track and aggregate comprehensive progress and impact reports for internal team analysis and high-level reporting to other key stakeholders.
  • Conduct research and data analysis on the current market, prospective partners, and industry trends in support of project development.
  • Work with various stakeholder groups, on a continuous basis, ensuring stakeholder needs are considered as part of the initiatives.
  • Prepare and execute communications and training plans for new strategic initiatives that are rolled out.
  • Ensure quality assurance is conducted on all key project deliverables.
  • Work closely with other areas of the department(s), Faculty Office and the university to ensure new initiatives and projects are developed and/or reengineered to mitigate risks, are consistent with systems, best practices, and add value.
  • Conduct post-implementation project reviews to identify key learnings and opportunities for improvement; create summary report of findings and recommendations to share with key stakeholders.
  • Act as the primary contact and liaison for faculty members, students, staff, and other internal and external constituents of the Physics+ project.
  • Refer highly complex and/or sensitive matters, along with background, information and recommendation for problem resolution to Department Head or Department Manager as needed.
  • Lead or participate in process documentation on implemented initiatives within the department(s).
  • Undertake other duties or projects as required, in support of the department(s).

REQUIRED QUALIFICATIONS:

  • Master’s degree required. Specialization in science or other relevant area, such as business, is preferred. Project Management Professional certification (PMP or equivalent) will be considered an asset.
  • Minimum of five to seven years of related experience preferably within a post-secondary institution. Knowledge of university structures, policies and systems at Queen’s University or another post-secondary institution will be considered an asset.
  • Three to five years of proven project management experience successfully managing large and complex projects.
  • Advanced computer skills, including extensive knowledge of Work, Excel, PowerPoint, MS Project, and database management systems; ability to take advantage of technology to analyze information and distil complex information.
  • Consideration may be given to an equivalent combination of education and experience.
  • Excellent written and verbal communication skills; exceptional interpersonal skills, business relationship skills, ability to work collaboratively with diverse internal and external stakeholders, demonstrating a high level of tact, diplomacy and discretion;
  • Superior organizational and planning skills, in order to coordinate and direct the work of multiple projects simultaneously, while also coping with competing demands and shifting priorities, and at times, tight deadlines.
  • Sound knowledge of financial budgeting practices for projects, including the ability to understand, and prepare project budgets.
  • Ability to build strong relationships across units to facilitate cross-organizational collaboration on strategy-led projects.
  • Intercultural competency skills and/or experience working with diverse audiences and perspectives.
  • Exceptional analytical skills with the ability to identify, collect, assess and succinctly report on finding to a variety of different stakeholders.
  • Ability to work independently and as part of a team.
  • Proven initiative, results-oriented, with an ability to work independently, take ownership of action lists, coordinate the design and implementation of projects/initiatives, and develop practical recommendations for positive change with maximum impact.
  • Strong written, verbal, and presentation skills, with a demonstrated ability to effectively communicate with senior leaders and diverse audiences.

DECISION MAKING:

  • Determine how to best engage stakeholders to further enhance project plans and implementation.
  • Determine appropriate strategy and target audience when developing project management plans.
  • Track status of projects and determine when and how to alert senior management on issues.
  • Decide on best alternatives or a range of solutions to a given problem, identifying potential risks and benefits.
  • Analyze data and information, in order to determine the appropriate content of reports.
  • Determine the optimum method of coordinating internal and external communications and determine how to present or report information at hand.
  • Continually assess and adjust priorities and manage tasks in a fast-paced and demanding environment.
  • Establish approaches to analytical problems and make recommendations for action.
  • Determine options or range of solutions to problems where no clear guidelines exist.
  • Make decisions regarding project data collection approaches, methods of analysis and presentation.
  • Determine appropriate sources for researching and collecting information, decide on the content, tone, and substance of reports, presentations, briefings, etc.
  • Establish timelines and budgets for various projects/initiatives in collaboration with Department Head and Manager.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.

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Please apply through the Human Resources job posting. The link to apply is located at the bottom of the page.