Strategic Procurement Services

Strategic Procurement Services

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What is acQuire?

Effective May 2017, Queen’s University has implemented an eProcurement system, acQuire - an efficient and eco-friendly alternative to manual, paper-based procurement and payment processes, replacing the purchasing module previously utilized in PeopleSoft. acQuire offers staff and faculty an integrated marketplace for all procurement activities, including departmental goods and service shopping, interdepartmental requests and invoice remittances

All active Queen’s employees have access to acQuire as Shoppers.  Requester and Approver roles are available in the system however require training and departmental authorization.  For further details, click here.

The following activities can be completed in acQuire:

  • Catalogue Purchase Requisition – for quick shop/ship items with our Preferred Suppliers
  • Non-Catalogue Purchase Requisition
  • Change Order Request for acQuire Purchase Order (change, cancel or close POs)
  • Payment Request Form – replaces the manual Cheque Requisition form
  • One Time Payment Form (Pay Supplier One Time) – replaces the manual Cheque Requisition form
  • Research Fund Transfer Form – Research Fund Transfer through TRAQ
  • Honorarium Payment Form (Pay a Non-Employee Honorarium) – replaces the manual Cheque Requisition form (staff/faculty related honorarium payments remain placed through HR)
  • Adding or updating suppliers

To access acQuire, login into the Queen’s U Portal and access acQuire under ‘My Applications’ tabs.

 

What are the major benefits of acQuire?

  • Single Sign-On, eliminating the need for multiple usernames and passwords for different supplier website logins
  • Allowing shoppers to place orders to multiple suppliers from one cart, but only having to check out once
  • Making it easier for shoppers to find, compare and make their selection of products from suppliers
  • Reducing the wait time between placing an order and having it filled by the supplier
  • Fast, electronic communication with suppliers
  • Effective reporting capabilities that will help Queen’s identify potential savings
  • Better visibility into both procurement and payment processes

 

How do you start using acQuire?

All active Queen's employees are Shoppers in acQuire. Log into acQuire through the MyQueen'sU portal under "My Applications." If you are a student or Queen’s affiliated group member, requesting an acQuire profile can be done through the online acQuire Access/Help Form, found here.

 

How do you get acQuire training?

acQuire training courses and guides are available - click here for more information.

 

Questions?

Email acquire@queensu.ca

 

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