Strategic Procurement Services

Strategic Procurement Services

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​Accounts Payable

The Accounts Payable (AP) team is responsible for the preparation and processing of payments.  Responsibility is based on an alpha distribution – for inquiries, please contact:

Supplier Name Begins With

Contact

Email

Extension

A – G

Rose Fisher

rmf@queensu.ca

x. 74238

H – S

Kathy Asselstine

kathy.asselstine@queensu.ca

x. 74142

T - # Companies

Diane Bégin

begin@queensu.ca

x. 74166

Clarifications on alpha distribution:

  • If the supplier’s name begins with ‘A’ or ‘THE’ as the start of their company name, the alpha is determined on the second name of the company.  For example, A Party Place is processed under the P’s and The Alma Mater Society is processed under the A’s.
  • If the supplier’s official business name contains an initial to start, the initial determines the alpha.  For example, J. Smith Plumbing is processed under the J’s.

For questions regarding additional accounts payable functions, please contact as follows:

Item

Contact

Email

Extension

Annuities

Diane Bégin

begin@queensu.ca

x. 74166

Physician Payments

Diane Bégin

begin@queensu.ca

x. 74166

Rent

Rose Fisher

rmf@queensu.ca

x. 74238

US Payments

Diane Bégin

begin@queensu.ca

x. 74166

Voucher Uploads

Diane Bégin

begin@queensu.ca

x. 74166

 

Payment Process Standard:

Processing of payments will be completed within fifteen (15) business days from receipt of payment request to Queen’s Accounts Payable.

Rush payment requests are subject to a fee of $200 per occurrence and are payable at time of processing.

 

Payment Terms:

The University’s payment terms are as follows – note, payment terms are listed in order of Queen’s preference:

Payment Method

Term

Visa Payables Automation (VPA)

Net 0 -7 days from invoice approval

Electronic Funds Transfer (EFT)

Net 60 days from invoice date

Automated Clearing House (ACH)

Net 60 days from invoice date

Wire – International Suppliers

Net 60 days from invoice date

Cheque – CDN/US/International (where Supplier cannot accept above listed remittances)

Net 60 days from invoice date

If you have questions regarding payment terms, please contact Nicole Fowler, Manager, Senior Procurement and acQuire/Accounts Payable (email: nicole.fowler@queenus.ca or ext. 32209).

 

Pay Cycles:

Pay cycles are run on Tuesdays and Thursdays of each week.

Wire transfer payments are processed once a week on Wednesdays.

The General Accounting team in Financial Services is responsible for pay cycle.  For questions about pay cycle, please click here.

 

General Inquiries:

General inquiries can be sent to accounts.payable@queensu.ca