Office of the Provost and Vice-Principal


Provost and Vice-Principal (Academic)


Provost and Vice-Principal (Academic)

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Operational Review Committee

ORC Meeting dates

ORC Submission Form (Word, 81 KB)

I. Terms of Reference

  • To review proposals relating to the operation of the university when those proposals have cross-portfolio implications.
  • To ensure that operational proposals include, as appropriate:
    • consideration of institutional priorities;
    • detailed budgets, and the identification of the budget unit(s) assuming any residual liability;
    • detailed risk assessments;
    • assigned project leads, along with strategies to monitor the project through to completion;
    • strategies for communication and outreach.

II. Function and Authority of Committee 

  • The committee is not a decision-making body. Items are brought to the group for review, or for recommendation to the Vice-Principals’ Operations Committee (VPOC).
  • Any item brought to ORC:
    • Provides informational updates as part of a communication strategy to reach a broad university audience; committee members are expected to report back to their individual units in respect of such agenda items as appropriate.
    • Gathers feedback before making recommendations to VPOC (or any other governing committee or committees), or before implementation of an initiative that does not require approval from another body.

III. Committee Composition

  • Deputy Provost (Academic Operations and Inclusion)
  • Director, Risk Management
  • Vice-Provost and Dean, School of Graduate Studies
  • Vice-Provost and Dean, Student Affairs
  • Two Deans (or delegates), selected by and from the six Faculty Deans

One representative from each of:

  • Internal Audit
  • University Communications
  • Finance and Administration
  • University Research Services
  • Human Resources
  • Planning and Budgeting
  • Information Technology Services
  • Office of the Associate Vice-Principal (International)
  • Office of the Provost and Vice-Principal (Academic)
  • Office of the Vice-Principal (Advancement)
  • Office of the Vice-Provost and University Librarian

The committee composition may be modified by the Provost and Vice-Principal (Academic), in consultation with VPOC.

IV. Committee Membership



J. Choi

Director, Internal Audit

B. Crow

Dean, Faculty of Arts and Science

J. Doyle

Chief Information Officer and Associate Vice-Principal (ITS)

Kanonhsyonne (J. Hill)

Associate Vice-Principal  (Indigenous Initiatives and Reconciliation)

P. Jeffrey

Acting Director of Communications

H. Kincaide

Associate Director, International

S. Millan 

Acting Associate Vice-Principal, Human Resources

K. Murphy

Director, Risk Management 

F. Quadir 

Vice-Provost and Dean, School of Graduate Studies

T. Shearer

Deputy Provost (Academic Operations and Inclusion)


Associate Vice-Principal, Planning and Budgeting

L. Stewart

Executive Director, Office of the Provost and Vice-Principal (Academic)

C. Sumbler 

Executive Director, Office of the Vice-Principal (Research) 

S. Tanner

Interim Associate Vice-Principal, Finance

A. Tierney

Vice-Provost and Dean of Student Affairs

M. Vandenburg

Interim Vice-Provost (Digital Planning) and University Librarian

M. Walters Dean of Law

J. Witjes

Associate Vice-Principal (Facilities)

Chair: Teri Shearer, Deputy Provost (Academic Operations and Inclusion)
Secretary: Carlyn McQueen, Information and Project Coordinator, Office of the Provost 

V. Committee Meetings

  • Committee members should make every effort to attend meetings. Any member unable to attend is strongly encouraged to send a delegate.
  • Guests shall be invited by the Committee Chair and/or secretary to attend meetings as necessary. 
  1. Submission of Agenda Items
  • Agenda items must be submitted or sponsored by a committee member. 
  • Materials for the agenda package must be submitted, together with an ORC submission form, seven days prior to the meeting. 
  • Items are added to the agenda on a priority basis.
  1. Meeting Dates
  • Meetings are held on the third Thursday of every two months from 2:00-3:30pm.
  1. ORC Agenda Items
  • Proposals submitted to ORC generally include, but are not limited to, university policies, procedures, or new proposals when those proposals have cross-portfolio implications.  If it is unclear if an item should be submitted to ORC, guidance should be sought from the secretary of ORC.