Office of the Provost and Vice-Principal


Provost and Vice-Principal (Academic)


Provost and Vice-Principal (Academic)

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Vice-Principals' Operations Committee


VPOC Submission Form (Word, 88 KB)

I. Terms of Reference

The mandate of the Vice-Principals’ Operations Committee is to:

  • make operational decisions in support of strategic institutional priorities.
  • review and/or approve policy and governance proposals, as well as significant capital projects, in accordance with university policies and procedures, and any other institutional initiatives with university wide impact. This includes considering the cross portfolio implications of these initiatives.

II. Committee Composition

Membership is ex-officio as follows:

  • Associate Vice-Principal, Planning and Budgeting
  • Deputy Provost (Academic Operations and Inclusion)
  • Executive Director, Principal’s Office
  • Legal Counsel
  • Provost and Vice-Principal (Academic) - Chair
  • Secretary of the University and Corporate Counsel
  • Vice-Principal (Advancement)
  • Vice-Principal (Finance and Administration) – Vice-Chair
  • Vice-Principal (University Relations)
  • Vice-Principal (Research)
  • Secretary: Director, Office of the Provost and Vice-Principal (Academic)
Name Title
K. Bertrand  Vice-Principal (Advancement)
S. Dunn Executive Director, Office of the Principal
M. Fraser Vice-Principal (University Relations)
T. Harris Interim Provost and Vice-Principal (Academic) 
D. Janiec Vice-Principal (Finance and Administration) and Interim Vice-Principal (Facilities, Properties and Sustainability)
L. Knox University Secretary and Corporate Counsel
L. Newton University Counsel
T. Shearer Deputy Provost (Academic Operations and Inclusion)
M. Sheppard Associate Vice-Principal (Planning and Budgeting)
K. Woodhouse Interim Vice-Principal (Research) 

Chair: Tom Harris, Interim Provost and Vice-Principal (Academic) 
Secretary: Lori Stewart, Executive Director, Office of the Provost and Vice-Principal (Academic)

III. Committee Meetings

Items are brought to VPOC for information, discussion or approval:

  • Approval items include those requiring VPOC’s endorsement to proceed to implementation, to move forward to another university committee or the Board of Trustees. The Committee has the authority to require that an item be revised, reviewed by another committee or to decline approval.
  • Information items are brought to VPOC for review and feedback.

All decisions made by this committee are formally documented in a record of decision. Records of decision will address, where appropriate:

  • Identification of faculties or department(s) responsible for implementing any operational initiatives on behalf of the University.
  • Financial accountability, including the assignment of any residual risk or liability.
  • Mitigation requirements resulting from a potential increase in one or more of the risks recorded in the university’s strategic risk registry, or from a new risk.

Guests will be invited by the Committee Chair and/or Secretary to attend meetings as necessary.

    i. Submission of Agenda Items

Agenda items must be submitted and sponsored by a committee member. Agenda materials must be submitted with a VPOC submission form by noon on the Thursday before the meeting. Items are added to the agenda on a priority basis.

   ii. Examples of VPOC Agenda Items

Items submitted to VPOC generally include, but are not limited to, the following categories.

  • University policies, as part of the university policy approval processes
  • Research proposals requiring institutional approval (e.g. Canada Excellence Research Chair proposals, Canada Foundation for Innovation Fund)
  • Risk management (e.g. regular updates to the strategic risk register, health and safety statements)
  • New fees and fee changes (e.g. residence fees, graduate tuition)
  • Capital projects (e.g. new building development), as required by university policies and procedures
  • Property management (e.g. partnership with energy service company, property sales)
  • Proposals which will result in the university assuming new risks that are not yet reflected in the risk management framework
  • Progress reports on the Strategic Framework indicators
  • Communication plans for strategic priorities

If it is unclear whether a specific item should be submitted to VPOC, please contact the committee Secretary for clarification.

iii. Meeting Dates

60 minute meetings are generally scheduled to take place each Monday morning.