Office of the Provost and Vice-Principal


Provost and Vice-Principal (Academic)


Provost and Vice-Principal (Academic)

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E-Learning and Educational Technologies Working Group

I. Terms of Reference

The E-Learning and Educational Technologies Working Group (EETWG) develops vision, strategy, policy and planning that promotes, encourages and recognizes the innovative use of educational information systems for high-quality learning and teaching both inside and outside the classroom. The systems governed by this committee include all learning management systems, distance learning technologies, classroom technologies, collaborative tools and student labs. All plans, projects and priorities applicable to educational systems are within the mandate of the EETWG.

Outcomes from this working group will be put forward as recommendations to the Provost's Advisory Committee on Teaching and Learning.

II. Objectives:

i. Enterprise Planning

  • Be guided by an integrated vision for the use of technologies on campus.
  • Identify opportunities for improvement or innovation in teaching and learning that can be enabled by educational technologies.
  • Adopt a clear prioritization criteria to recommend investment opportunities ensuring strategic fit (alignment with the Teaching and Learning Action Plan [PDF 589 KB] and the Academic and Research plans), functional utility (quantitative and qualitative benefits outweigh costs and risks) and balanced investment across the enterprise.
  • Create business cases for the adoption of new systems and technology and ensure that the vice-provost (teaching and learning) and the chief information officer can link this directly to the university’s budget planning and allocation process.
  • Provide ongoing guidance and recommendations regarding any significant issues that may arise with the use of educational technologies by students and instructors.
  • Provide recommendations to the university’s space planning processes regarding educational technology requirements in classrooms and other learning spaces.
  • Make recommendations for the integration of non-enterprise systems.

ii. Policy and Guidelines Development

  • Develop any new guidelines, best practices or policies required to implement new technologies.
  • Develop policy for technologies in aid of the academic enterprise, e.g.
  • Develop guidelines, best practices and policy on how certain technologies will be used.
  • Provide guidance to ITS on how to apply (configure) those technologies.

III. Logistics

The EETWG will meet monthly. Working Group members cannot delegate their role to a subordinate. The meeting is chaired by the associate vice-principal (information technology) and the agenda will be prepared by the vice-provost (teaching and learning) and the associate vice-principal (information technology). Administrative Support will be provided by ITS.

IV. Scope

Stewardship of this committee applies to all educational systems and technologies developed and managed at the university. This scope applies to any enterprise system, not just systems within the mandate of the Information Technology Services Department.