Office of the Provost and Vice-Principal

OFFICE OF THE

Provost and Vice-Principal (Academic)

OFFICE OF THE

Provost and Vice-Principal (Academic)

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Timetabling Information for Instructors

The information below will provide instructions of instructors on applicable processes to follow regarding Tier Requests.


Processes for submitting Tier 1, 2, or 3 requests

Processes for submitting Tier 1, 2, or 3 requests

Last Updated January 26, 2021

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University Timetabling Committee TIERS Tool

Instructions for Instructors on applicable process to follow

Overview: the three tiers may be summarized as follows: Tier 1 (of the highest order, where the employer may be required by law to accommodate a Member’s need); Tier 2 (employer will make a reasonable effort to support the Member’s scheduling request); and Tier 3 (employer will consider the Member’s scheduling preferences).

Tier 1 requests

Disability considerations: if a Member has a request regarding the scheduling of their teaching, and the request for accommodation is based on a need, specifically “disability”, as per the Human Rights Code, the Member will follow this process:

  • Contact the University’s Manager of Return to Work and Accommodation Services (“Accommodation Services”).
  • If appropriate, Accommodation Services will prepare and provide to the Member a letter approving the accommodation
  • The Member is to provide this letter to their Head when making the scheduling request.

Considerations other than based on disability: if a Member has a request regarding the scheduling of their teaching, and the need for which accommodation is sought is based on an enumerated ground in the Human Rights Code other than disability, the Member will follow this process:

  • The Member is to provide all information relevant to such a request to their Dean or the Dean’s delegate
  • The Dean or Dean’s delegate, supported by the Faculty Relations office, shall consider the Member’s  request and may ask the Member to provide  additional information to establish whether there is a need that must be accommodated pursuant to the Human Rights Code
  •  The Dean, or Dean’s delegate, shall provide their decision regarding the Member’s request directly to the Member (with a copy to the Head in a departmentalized faculty)

Tier 2 requests

If a Member’s scheduling request is based on their research responsibilities or other Academic Responsibilities (see the Collective Agreement), the Member shall provide all relevant information to their Head.

If, however, the Member’s scheduling request is made with reference to Article 24 (Employment Equity) of the Collective Agreement, the Member shall follow the following process:

  • Where a Member’s request is based on the Member’s membership in an “equity-seeking group”, as defined in Article 24 of the Collective Agreement, the Member shall provide all relevant information regarding their request to the Dean or Dean’s delegate who, after requesting any additional information, will decide the request supported by the Faculty Relations office.

Tier 3 requests

If a Member has a scheduling preference, they shall follow the following process:

  • The Member is to provide all relevant information regarding scheduling of teaching to the Head when making such a request.