Office of the Provost and Vice-Principal

OFFICE OF THE

Provost and Vice-Principal (Academic)

OFFICE OF THE

Provost and Vice-Principal (Academic)

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Timetabling Information for Instructors

The information below will provide instructions of instructors on applicable processes to follow regarding Tier Requests.


Processes for submitting Tier 1, 2, or 3 requests

Processes for Instructors Submitting Tier 1, 2, or 3 requests

Last Updated March 15, 2021

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Overview: the three tiers may be summarized as follows: Tier 1 (of the highest order, where the employer may be required by law to accommodate a Member’s need); Tier 2 (employer will make a reasonable effort to support the Member’s scheduling request); and Tier 3 (employer will consider the Member’s scheduling preferences).

Tier 1 Requests

A. Member seeking requests for accommodation of scheduling needs based on disability

Disability considerations: if a Member has a request regarding the scheduling of their teaching, and the request for accommodation is based on a need, specifically “disability”, as per the Human Rights Code, the Member will follow this process:

  • Contact the University’s Manager of Return to Work and Accommodation Services (“Accommodation Services”).
  • If appropriate, Accommodation Services will prepare and provide to the Member a letter approving the accommodation.
  • The Member is to provide this letter to their Head when making the scheduling request.

B. Member request regarding the scheduling of their teaching based on an enumerated ground in the Human Rights code other than disability

Considerations other than based on disability: if a Member has a request regarding the scheduling of their teaching, and the need for which accommodation is sought is based on an enumerated ground in the Human Rights Code other than disability, the Member will follow this process:

  • The Member is to provide all information relevant to such a request to their Dean or the Dean’s delegate.
  • The Dean or Dean’s delegate, supported by the Faculty Relations office, shall consider the Member’s  request and may ask the Member to provide  additional information to establish whether there is a need that must be accommodated pursuant to the Human Rights Code.
  •  The Dean, or Dean’s delegate, shall provide their decision regarding the Member’s request directly to the Member (with a copy to the Head in a departmentalized faculty).

Tier 2 Requests

A. Member scheduling requests based on membership in an equity-seeking group (as defined in Article 24, Employment Equity, in the QUFA Collective Agreement).

If the Member’s scheduling request is made with reference to Article 24 (Employment Equity) of the Collective Agreement, the Member shall follow the following process:

Where a Member’s request is based on the Member’s membership in an “equity-seeking group”, as defined in Article 24 of the Collective Agreement, the Member shall provide all relevant information regarding their request to the Dean or Dean’s delegate who, after requesting any additional information, will decide the request supported by the Faculty Relations office.

B. Member making scheduling request based on research responsibilities, other Academic Responsibilities

If, however, a Member’s scheduling request is based on their research responsibilities or other Academic Responsibilities (see the Collective Agreement), the Member shall provide all relevant information to their Head.

Tier 3 Requests

If a Member has a scheduling preference, they shall follow the following process:

  • The Member is to provide all relevant information regarding scheduling of teaching to the Head when making such a request.
  • The Head shall consider the request.
  • The Head will inform the Member of their final decision regarding the request.
NEW! Instructor Guide to Making a Tier 1, 2, or 3 Timetabling Request

Instructor Guide to Making a Tier 1, 2, or 3 Timetabling Request

Last Updated: March 23, 2021

The Queen’s-QUFA Collective Agreement, at Article 37.2.8 and in Appendix I, provides definitions and principles of timetabling. Please note that Tier requests, as defined below, pertain to the faculty member and not to specific courses.

Definitions of Tier 1, 2, and 3 requests and process guidelines can be found on the Timetabling and Administrative Guidance page.

To make a Tier 1, 2, or 3 timetabling request, instructors should follow the guidelines below.  Each type of request is reviewed and decided by a specific individual or office.  The subject line of your email should read “Timetabling Request”.

If you have multiple requests to be decided by different people/offices (e.g. Accommodation Services, Dean or Dean’s Delegate, and/or Head), please make a separate request, by email, for each.


Tier 1 Requests

A. If your scheduling request is based on disability, as defined in the Human Rights Code:

  • Contact the University's Manager of Return to Work and Accommodation Services by sending an email directly to: hrrtw@queensu.ca
  • The subject Line of your email should read "Timetabling Request - Tier 1A".

B. If your scheduling request is based on an enumerated ground in the Human Rights Code other than disability[1]:

  • Contact your Dean or the Dean's delegate to provide all information relevant to the request by selecting this link.

Tier 2 Requests

A. If your scheduling request is based on your membership in an equity-seeking group (as defined in Article 24, Employment Equity, in the Collective Agreement[2]),

  • Contact your Dean or the Dean's delegate to provide all information relevant to the request, by selecting this link.

B.  If your scheduling request is based on your research responsibilities, or other Academic Responsibilities (see Article 15, Academic Responsibilities, in the Collective Agreement),

  • Contact your Department Head in a departmentalized Faculty, or Dean/delegate in a non-departmentalized Faculty, to provide all information relevant to the request, by selecting this link.

Tier 3 Requests

If your scheduling request is based on your preferences:

Contact your Department Head in a departmentalized Faculty, or Dean/delegate in a non-departmentalized Faculty, to provide all information relevant to the request, by selecting this link.


[1] Human Rights Code, section 5(1). The prohibited grounds of discrimination listed are: Age, Ancestry, Citizenship, Colour, Creed, Disability, Ethnic Origin, Family Status, Gender Expression, Marital Status, Place of Origin, Race, Record of Offences, Sex, Sexual Orientation.

[2]”Equity-seeking groups” include the four “designated groups” in the Employment Equity Act, plus LGBTQ persons.