University Rector

Rector

Princeps Servusque Es

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Committees and Official Duties

COVID-19 Committees

As a representative of the student voice on campus, the Rector has been invited to sit on a variety of committees that speak specifically to COVID-19 measures. These committees have been created as a mechanism for fast communication and effective work around academic, operational, and research during the pandemic. If you have any questions surrounding the return to campus, remote learning, or best practices for health and safety you can visit the COVID-19 Landing Page or contact them directly at covidinfo@queensu.ca.

Board of Trustees

The Rector is an ex-officio voting member of the Board of Trustees. As with all Trustees, the Rector is tasked with advocating a strategic vision for Queen’s that is in the best interest of the institution and its students.

The Rector is a member of the following committees of the Board:

The Rector submits a written report for each meeting of the Board (twice per term, four  meetings per year), in addition to delivering a short verbal report to the Board during each of its open sessions. These reports often reflect the conversations and work being completed with the student body, and provides the Board with additional ideas and comments that will help to guide a holistic work towards progress.

University Senate

The Rector is recognized as an official observer of Senate and may send a request to the Chair to speak at any time. Additionally, the Rector is a member of the Student Senate Caucus where students from a variety of faculties are brought into conversations regarding academic protocol and life at Queen's.

Furthermore, the Rector sits on various Senate committees:

University Council

The Rector typically attends the University Council AGM as a guest.

University Committees

Outside of the Board and Senate, the Rector sits on various university committees as a student representative. Currently, the Rector serves on the following committees:

Liaison Between Students and Administration

The Rector has regular meetings with the Principal and Provost each month in which they discuss various issues on campus, working with the senior administration to find solutions. The Rector serves as a channel of communication between students and the university's administration, and vice-versa. If a student raises an issue with the Rector pertaining to their Queen’s experience, these meetings are often when they will be brought to the attention of the Principal and their team. The Rector can also help organize meetings between students and the administration. Additionally, the Rector regularly meets with the other members of the senior administration as issues relating to their various portfolios arise throughout the year. 

AMS Assembly

The Rector is a non-voting, ex-officio member of AMS assembly, and is responsible for attending monthly assembly meetings, submitting a written report and giving an oral update for each meeting. The Rector also sits on the President’s Caucus which consists of each faculty society president, the AMS President, the Chair of the AMS’s Board of Directors, the Student Senate Caucus Chair, and the Undergraduate Student Trustee. This body meets  bi-weekly to discuss pertinent issues and the upcoming Assembly agenda. The Rector sits on Assembly to provide context and information for issues being discussed, and, when appropriate, to help facilitate and guide discussion with questions for Assembly members to consider, and to use the Assembly to gain insight into undergraduate student life at Queen’s.

SGPS Council

The Rector is a non-voting, ex-officio member of SGPS, and is responsible for attending monthly SGPS Council meetings and submitting a written report and giving an oral update for each meeting. The Rector sits on Council to provide context and information for issues being discussed, and when appropriate, to help facilitate and guide discussion with questions for Council members to consider, and to use the Council to gain insight into graduate/professional student life at Queen’s. As the Rector is generally a member of only one of the graduate or undergraduate societies, it is the job of the Rector to represent all students and work harder to understand issues outside of their daily circles.

Convocations

In concert with the Chancellor and Principal, the Rector presides over all convocation ceremonies at Queen’s. The Rector leads the Chancellor’s procession into the convocation hall, sits to the left of the Chancellor on stage, and the Rector is responsible for delivering brief remarks to the graduating class and shaking the hands of each new graduate as they cross the stage. Additionally, the Rector participates in photographs with each Honorary Degree recipient and to attends convocation luncheons with distinguished guests and convocation speakers. There are typically over 20 ceremonies in the spring and at least five in the fall of each year. The Rector is also responsible for working with the Registrar’s Office to make sure any Tricolour Awards are prepared and ready to be handed out at a recipient’s graduation ceremony.  Under some difficult circumstances this year, the Principal, Chancellor, and Rector have provided video messages to the Spring 2020 graduating class which can be found here. For those interested in viewing the Fall 2020 Virtual Ceremonies you can do so here.

Confidential Student Support 

The Office of the Rector is a confidential space for all Queen’s students to share their concerns and experiences. The Rector is not a professional mental health counselling service provider but can serve as an effective first point of contact for students in distress. Furthermore, the Rector can serve as triage to ensure that students are redirected to the appropriate campus resources in a timely manner. Therefore, the Rector should have strong working relationships with the Human Rights Office, the Academic Affairs and Social Issues Commissions of the AMS, the SGPS Student Advisors, the Peer Support Centre, and Student Wellness Services. The Rector can serve as an effective conduit making sure that students are connected with the right person quickly rather than being redirected around the university as they seek out support. At the Rector’s discretion, ongoing meetings may be set up with particular students who express a desire to regularly touch base with the Rector as a part of their support system at Queen’s. Where the Rector does commit to providing confidential personal support in some capacity to students, appropriate training is recommended, both for the safety of students receiving support and for the Rector (pursuant to the section below on recommended training/certifications).

Academic Grievances

The Office of the Rector plays an integral role in facilitating student academic grievance proceedings at Queen’s. The Rector serves as a pseudo-Ombudsperson in cases of alleged mistreatment within academic settings, advocating for fairness and ensuring that all students are afforded due process. The Rector, working with the SGPS’s Student Advisor Program, the AMS’s Academic Affairs Commissioner & Peer Support Centre, and the University Ombudsperson, works to help students understand their rights during grievance procedures, the process of filing an appeal, and the academic policy in question. Moreover, the Rector serves as a personal support for those students throughout any appeal processes and can attend any meetings alongside these students in order to provide personal support and to ensure that the process is fair and just. Where appropriate, the Rector works with the Human Rights and Equity Office in cases of potential discrimination. 

Agnes Benidickson Tricolour Award and Reception

The Agnes Benidickson Tricolour Award and induction in the Tricolour Society is the highest tribute that can be paid to a student for valuable and distinguished service to the University in non-athletic, extra-curricular activities.  The Rector serves as the Chair of the Tricolour Award Selection Committee and is responsible for administering the award, which includes but is not limited to the opening/publicizing of the nomination process, collecting nominations, coordinating interviews, and facilitating the decision-making process for the Selection Committee. 

Following the conferring of awards, the Rector is responsible for the organization of the Agnes Benidickson Tricolour Award Reception, which currently runs in tandem with the QUAA Alumni Awards Gala. The Rector writes and reads the biographies of each recipient at the reception, ensures that funding for the event is secured, oversees all logistics/planning/marketing/communications for the event, and is the event owner, working with a planning team of Alumni Relations & Advancement staff.