University Registrar


University Registrar

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University Senate Policies

The Senate is one of the three governing bodies of the University, together with the Board of Trustees and the University Council, all of which are administered by the University Secretariat.

The Senate is responsible for determining all matters of academic character affecting the University as a whole, including student discipline. It shares responsibility with the Board of Trustees for appointing the Principal.

The Senate has 68 members: 15 ex-officio and 53 elected.

The Senate functions through a standing committee structure consisting of 17 committees.

Senate Committee on Academic Procedures

The Senate Committee on Academic Procedures (SCAP) is the deliberative body charged with developing recommendations respecting many academic functions at Queen's, including academic integrity, examinations, grading systems, sessional dates, and official transcripts.

For more information on the Committee, please visit the University Secretariat's website.

List of SCAP Approved Guidelines

Senate Policy on Student Debtors

This policy was approved on March 24, 1994.

Regulations concerning non-payments of fees and charges

Any student with an overdue debt with the University will not be permitted to register or to receive examination results, official transcripts or marks reports until the outstanding account is settled in full or until an acceptable arrangement for settling the account is made by the department(s) concerned. (For some departments only full settlement of the debt will be considered a satisfactory arrangement.)


In no case will a diploma be produced and provided to a student with an outstanding debt with the University.

Administrative Exception to Policy - Transcript Releases

This policy will be waived in the following circumstances and at the written request of the student.

  • BEd Students: one transcript may be sent to the Ontario College of Teachers.
  • Law Students: one transcript may be released to a second year law student for the purpose of applying for an articling position that they would take up after they finish their law degree. One transcript may be released to the Law Society for the purpose of being called to the Bar.