Retirees' Association

Retirees Association of Queen's

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Retirees' Association of Queen's (RAQ) Constitution 


Approved: RAQ Annual General Meeting, April 26 2004 
Amended: RAQ Annual General Meeting, April 28, 2014 
Amended: RAQ Annual General Meeting, April 24, 2017 
Amended: RAQ Annual General Meeting, April 29, 2019 

Amended: RAQ Annual General Meeting, April 18, 2020 



     Article One – Name and Definitions 

     Article Two – Mission 

     Article Three – Objectives 

     Article Four- Membership  

     Article Five- Organization 

     Article Six – Nomination, Elections and Term of Office 

     Article Seven- Meetings of Members 

     Article Eight – Amendments to the Constitution 


Article One – Name and Definitions 


The name of the organization is the Retirees’ Association of Queen’s University, also referred to as RAQ or the Association. 

1.02 Definitions 

University or Queen’s means Queen’s University. 

Council means the Council of the Association. 

Member means a member of the Association, more fully described in Article Four. 

Retiree means someone who has retired from or left the employ of Queen’s and is in receipt of a Queen’s pension. 


Article Two – Mission 

To represent and promote the interests of the Members, to provide opportunities for interaction among the Members and to facilitate their continuing engagement with Queen’s. 


Article Three – Objectives 

The objectives of the Association are: 

to contribute as may be possible to the welfare, prestige and excellence of Queen’s; 

to provide timely information about University activities, events and facilities of interest to and open to Retirees and Members; 

to provide an avenue for presenting Retirees’ concerns and suggestions to the University Administration; 

to arrange activities which may be of interest to the Members; and 

to provide information on the University benefits accruing to Retirees, major changes or developments in University policies, goals, academic or personnel organization, administration, technology or other University issues of interest to Retirees. 


Article Four - Membership  

4.01 Members 

Membership in the Association shall consist of Regular, Associate and Honorary members, all of whom are known as Members. 

4.02 Regular Member 

        A Retiree. 

4.03 Associate Member 

(a) Any person who is a spouse or surviving spouse of a Retiree. 

(b) Retirees from other universities and their spouses. 

(c ) Anyone who has had a significant association with Queen’s with or without remuneration. 

(d) There shall be a modest annual fee for Associate Members. 

4.04 Honorary Member 

Honorary membership may be granted by the Council to senior University administrators and to those who have been recognized by Council for their service to the Association. 


Article Five – Council Organization  

5.01 The affairs of the Association shall be overseen by the Council. 

5.02 The Council shall consist of 12 Retirees, with approximately equal numbers from the academic and non-academic staff,  with new members elected at the AGM. 

5.03 Officers 

The officers of the Association are the President, Vice-President, Secretary and Treasurer and are elected by Council as set out in 5.06(b). 

5.04 Executive Committee 

The Executive Committee shall consist of the President, Vice-President, Treasurer, Secretary and other members of Council as determined by Council. 

5.05 Standing Committees and Chairs 

Council may form Standing Committees as necessary. The chairs of committees shall be appointed by Council.  If the person appointed as Chair is not a member of Council, she or he shall become a non-voting ex-officio member of Council during the term of the appointment. 

5.06 Term of Office. 

(a) Members of Council shall serve for two years and may be re-elected  for an additional three terms for a total of eight years. The term of any Council member who serves as an officer shall be extended as required. 

(b) Officers shall be elected by Council for a term of two years and may be re-elected for one additional term for a total of four years exclusive of any partial term served to fill a vacancy. 

(c) If, during his or her term, an officer resigns or is unable to complete the term of office, the remaining members of the Executive Committee may recommend a member of Council to fill the vacancy which shall be approved by Council by mail or email or at the next Council meeting. 

5.07 Quorum 

Quorum at meetings of Council is seven, with the exception of meetings considering amendments to the Constitution in which case nine members should be present. 


Article Six – Nominations and Elections 

Each year the Council shall form a Nominating Committee to select new Council members consisting of a Chairperson appointed by Council and at least one Retiree approved by the Council. The Nominating Committee shall send a recommended slate of nominees to the Council for its approval. When approved by Council, the slate of nominees shall be included in the notice of the Annual General Meeting sent to Members and shall be approved by Members at that meeting. 

If a member of Council is unable to complete her or his term, Council may ask the Executive Committee to recommend a Retiree to fill the vacancy or Council may decide to leave the position vacant until the next Annual General Meeting when the Nominating Committee shall present its slate of recommended candidates. 


Article Seven – Meetings of Members 

Each year an Annual General Meeting shall be convened by the Executive Committee. All Members shall be given at least 21 days notice by mail or email of the date, time and place of the AGM. 

A special meeting of Members may normally be convened: 

by the Council or Executive Committee giving the Members at least 21 days  notice by mail or email of the purpose of the meeting, and the date, time and place of the meeting.. If the matter is considered to be urgent, the notice period may be shortened to 15 days with an explanation of the reasons(s) for the urgency; 

by written request signed by at least 20 Members sent to the President; within 14 days of receipt of the request, the Executive shall convene the meeting giving the Members at least 21 days notice in writing or by email of the purpose of the meeting and  the date, time and place of the meeting.  

The quorum for meetings of Members is 30. 

Members may vote at meetings of the Members. Subject to 7(f) voting shall be by raised hands, unless  a majority of those present and voting agree to a secret ballot in respect of any matter. With the exception of amendments to the Constitution, decisions shall be made by a simple majority of those present and voting.  

In the event there is a procedural question during a meeting that is not addressed in this Constitution, the Chair of the meeting shall consult Bourinot’s Rules of Order for guidance. 

In exceptional circumstances, when it is impossible to convene an in person meeting, the meeting will take place by email or some other electronic means. 


Article Eight – Amendments to the Constitution 

Amendments to the Constitution shall be approved by two-thirds of Council members present at the meeting. Such amendments will only take effect when ratified at the Annual General Meeting by a two-thirds majority of Members present at the meeting. 

Council or the Executive Committee shall include  the proposed amendment(s) to the Constitution in the notice to the Members of the Annual General Meeting. 






Revised April 2020