The Government of Canada has reinstated a global travel advisory, effective 15 December 2021: Avoid non-essential travel outside Canada due to the risk of the Omicron variant that causes COVID-19.  In accordance with this travel advisory, university-sponsored non-essential international travel is not recommended at this time. 

Queen’s faculty, staff and students proposing essential international travel must have obtained approval that their intended travel is essential and must be registered in the OCASP online system prior to scheduling any travel.  Reimbursement for university-sponsored international travel is contingent upon prior approval and registration in the OCASP online system before scheduling travel.

Faculty and staff planning university sponsored essential international travel are required to obtain approval from their unit/department head or delegate.  Graduate students planning essential international travel must have approval from their academic supervisors and also from their unit/department chairs/delegate (for example, graduate coordinator) before submitting an OCASP record.  Points of contact in non-departmentalized faculties/schools are as follows:

  • for faculty in non-departmentalized faculties/ schools: Associate Deans Research
  • for staff in non-departmentalized faculties/schools:  the Executive Director/delegate, Dean’s Office (Smith) or Executive Director, Non-credit (Faculty of Education); and,
  • for graduate students in non-departmentalized faculties/schools: the Associate Dean Graduate.  

Please see below for further details.

  1. All essential international travel to countries with an “Avoid non-essential travel” advisory related strictly to Covid-19 and no additional safety/security factors (e.g. civil unrest, unpredictable security situation etc.) will be classified as low risk (this is consistent with the OCASP process which defines travel to regions with a travel advisory where the plan can be revised to reduce the risk to a manageable level).
  2. All essential international travel to countries with a COVID-19 related “Avoid all travel” advisory WITH additional advisories against non-essential travel related to other factors (e.g. civil unrest, unpredictable security situation etc.) or where the nature of the activity itself involves greater risk (i.e. scuba diving, rock climbing, remote activity, etc.) will be classified as higher risk (this is consistent with the OCASP process which defines travel to regions with a travel advisory to be automatically higher risk).
  3. All undergraduate students travelling internationally are automatically classified as higher risk (this is consistent with the current OCASP process).
  4. All international travellers must complete either the high-risk or low risk path in the OCASP web-based planning tool.  Further instructions on which path to complete are provided within the OCASP tool.
  5. Re-imbursement for the costs of university-sponsored essential international travel is contingent upon OCASP registration and approval before beginning travel.  The Government of Canada continues to advise against all but essential travel and OCASP is a way to mitigate the risk of travel deemed essential through planning and registration of travel plans. This requirement will be in place for as long as the Global Travel Advisories are in place.
  6. University-sponsored international travellers must have received two Covid-19 vaccinations before travel. It is strongly recommended that the third dose is received before travel.
  7. International Offices in Faculties/Schools are advising students registered for outbound and inbound international exchanges for Winter 2022 on their options.  Contingent upon robust risk mitigation strategies in place and other required elements, essential international exchanges may proceed.  Please contact the International Office in your Faculty/School.

A check list will be embedded in the OCASP registration to ensure that required elements are in place before travel (for example, consultation with unit/department head and full vaccination).  Resources on the OCASP registration process can be found here under “Resources” – see Reference Sheets for Low Risk and High Risk Activities and the Example of a Comprehensive Safety Planning Record PDFs.

Please direct any questions about the OCASP process to ocasp@queensu.ca and questions about any other aspect of international travel to global@queensu.ca.