The health and safety of the Queen’s and Kingston communities remains our highest priority. On Aug. 26, and in accordance with a letter from the Council of Ontario Medical Officers of Health, we strengthened our safety measures against COVID-19, joining other universities and colleges in Ontario in implementing mandatory COVID-19 vaccination requirements for all individuals (students, staff, faculty, contractors, and visitors). All individuals who are participating in university activities in person must be vaccinated.
All students, staff and faculty are required to complete the vaccination status declaration form to disclose their current vaccination status no later than Sept. 13, 2021.
Individuals who declare on the form they are fully vaccinated will be required to upload proof of their vaccination status.
Individuals who are partially vaccinated and planning to be fully vaccinated will be provided information on additional health and safety measures that will be required to participate in university activities, including, but not limited to, twice-weekly rapid testing. After Oct. 15, individuals who have not received their final required dose of vaccine or have not received an accommodation under the Ontario Human Rights Code will not be permitted to participate in in-person university activities. Individuals requesting an accommodation must submit their intent to apply for an accommodation to the appropriate office no later than September 13.
Any false information or misrepresentation on a vaccination status declaration form will be grounds for disciplinary action by the university.
Verification documentation will be kept confidential in compliance with statutory privacy requirements and will only be shared with a limited number of dedicated Queen’s staff as required to protect our community. Vaccination status will be shared on a need-to-know basis for purposes of establishing eligibility to participate in in-person university activities and follow-up, as necessary.
For individuals who request an accommodation for medical or protected human rights under the Ontario Human Rights Code, a confidential process for assessing those accommodation requests through the relevant offices will be followed. We expect that accommodations on these grounds, based on regulatory or clinical definitions, will be rare. Faculty, staff, and students intending to request an accommodation must notify the appropriate office no later than September 13, 2021.
Please note: The Faculty of Health Sciences and Faculty of Education have separate processes for partially vaccinated individuals and for those seeking accommodations due to clinical requirements/placements. Contact your respective faculty for details.
Ensuring high rates of vaccination remains the most important way we can protect public health during the pandemic and reduce the spread of COVID-19. If you are hesitant to be vaccinated for any reason, please know that there is now overwhelming evidence that vaccines are safe and that they will protect you from the worst of COVID-19. If students have questions about getting a vaccine, they can book a medical phone appointment with a physician at Student Wellness Services to discuss any concerns.
How to get your vaccination receipts
To submit your proof of vaccination, you can upload your vaccination record or receipt. If you were vaccinated in Ontario, copies of your receipts are available on the Government of Ontario website.
For anyone who was vaccinated in Canada, copies of your receipts are available on the Government of Canada website.
If you were vaccinated outside of Canada, proof can include vaccination receipts or letters from physicians, hospitals, or government agencies that include the date you received the vaccine, the name of the vaccine and the number of valid doses you have received.
To make a request for an accommodation under the Ontario Human Rights Code, please go to the following links:
Students: Visit the Student Wellness Services website.
Staff and Faculty: Visit the Queen’s Human Resources website.
If you are struggling with your mental health during these changing times, reach out for support:
Students - Student Wellness Services
Faculty and Staff – Employee and Family Assistance Program
Trouble accessing the vaccination status declaration form?
For technical issues in accessing the form, please try the following steps:
- Try using another web browser if available
- Clear your browser history
- Try using private browsing or incognito mode
- Try form your smartphone
- If connected to the KHSC VPN, try from a personal computer or phone at home note connected to the KHSC VPN.
If you have completed the form and have not received a confirmation email, please check your junk folder.
For further assistance, please contact the IT Support Centre by phone at 613-533-6666 or to submit a Help Ticket through their website.
For more Frequently Asked Questions on vaccines, our vaccination policy visit our FAQ section.