University Secretariat and Legal Counsel

University Secretariat and Legal Counsel
University Secretariat and Legal Counsel

University Council Nomination and Election Process

Eligibility to nominate, to vote and to stand for nomination and election is governed by University Council By-law C: Elections and Appointments to the Council.


All alumni are invited, through the Queen's Alumni Review, to nominate fellow alumni to run for a four-year position on the University Council. Nominations must be submitted by alumni (via the online Nomination Form) and received by the University Secretary on or before a date specified by the University Secretary.

To be nominated, a candidate shall be nominated by at least two Alumni nominators. Additionally the Nominating Committee shall have the right to nominate candidates as it sees fit each year.

In order to help University Council achieve the goal of reflecting the diversity of Canadian society, alumni are encouraged to consider nominating individuals from equity seeking groups such as women, racialized group members, Indigenous peoples, persons with a disability, and persons who identify in the LGBTQ+ community when nominating a candidate. 

The Executive Committee will establish the ballot for the election and the Secretary of the Council shall immediately notify the nominees of their nomination.  

The 2020 Nomination period will open on May 4, 2020 and close on May 18, 2020 at 4:00 pm EDT.Nomination Form

To open the 2020 Nomination Form, click here. (Note: the Nomination Form will be available on May 4, when the Call for Nominations period is open)


Once the nomination period closes, nominees who received the requisite two nominations will be contacted by the Secretariat regarding next steps. Nominees will be asked to complete an online form and provide the following:

  • Statement of Interest: detailing the nominees motivation(s) for joining University Council and what they wish to achieve and/or contribute during their term (max. 300 words);
  • Biographical Sketch:  citing degrees with years, city of residence, job title (if applicable), undergraduate and alumni activities, volunteer/professional affiliations, etc. (max 90 words); and,
  • Photograph (optional but encouraged).

The election shall be conducted in a manner and at such time or times as determined by the Nominating Committee, subject to the approval of the Executive Committee of the Council.

The 2020 election will be held online from June 1 to June 15, 2020.

All valid ballots received by the Secretary of the Council on or before a date specified by the Nominating Committee shall be tabulated under the supervision of the Secretary of the University on the next working day. A tie shall be broken by lot. The Secretary of the Council shall then prepares and signs a report on the election results and forwards it to the Executive Committee.

The Secretary of the Council will immediately notify the successful candidates.  The election results are announced on the University Secretariat website and in the Queen's Alumni Review.

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