University Secretariat and Legal Counsel

University Secretariat and Legal Counsel
University Secretariat and Legal Counsel

[graphic of group]

Working Group

Review of the Senate Harassment/Discrimination Complaint Policy and Procedures

Terms of Reference

January 2018

The objective of the Working Group to Review the Senate Harassment/Discrimination Complaint Policy and Procedure in light of Bill 132, resulting in the Interim Workplace Harassment and Discrimination Policy and the Sexual Violence Policy and to evaluate the existing policy in the context of the current environment at the university specifically, and that of post-secondary education in general, to determine what changes to the Policy are required.

In doing this, the Working Group will:

  • Examine the current Policy’s clarity, scope, applicability, jurisdiction, timelines, fairness, and due process to determine whether any portions of the Policy should be rewritten;

  • Examine the Policy’s role in helping students to navigate informal accommodation processes;

  • Determine how the Policy should best intersect with relevant provisions contained within the policies recently approved as a result of Bill 132 (Sexual Violence and Harassment Action Plan Act);

  • Consider current legislation and university policy in relation to harassment and discrimination that may be relevant to the university and its employees;

  • Consider current legislation and university policy related to records management, access to information, and the protection of privacy that may be applicable to records related to a claim of harassment/discrimination;

  • Consider how opportunities to provide awareness among, and training for, students, faculty, and staff about the Policy may be developed; 

  • Reformat the Policy to bring it into conformity with the university’s policy framework; and

  • Examine other changes necessary to additional policies as a result of the Working Group’s work.

The Working Group will make all efforts to ensure full and timely consultation with stakeholders, including Human Resources and Faculty Relations.

Working group composition

Governance support will be provided to the Working Group by the Office of the University Secretariat.

  • L. Knox, University Secretary (Chair)
  • L. Hood, University Ombudsperson
  • L. Newton, University Legal Counsel
  • T. Shearer, Deputy Provost (Academic Operations and Inclusion)
  • S. Simpson, Associate Vice-Principal (Human Rights, Equity, and Inclusion)
  • A. Tierney, Vice Provost and Dean of Student Affairs
  • B. Lotan, Sexual Violence Prevention and Response Coordinator
  • L. Daneshmend, Faculty member
  • M. Blennerhassett, Faculty member
  • J. den Otter, AMS President
  • J. Aman, SGPS President
  • S. Hiemstra, Rector

Resources

The following individuals participated in one or more meetings of the Working Group as subject matter experts:

  • H. Cole; Senior Advisory and Executive Director, Office of the Principal
  • J. Hill; Associate Vice-Principal (Indigenous Initiatives and Reconciliation)
  • D. Langham; Director, Environmental Health and Safety
  • D. McKeown, Associate Vice-Principal (Faculty Relations)
  • D. Michaluk; Partner, Hicks Morley
  • S. Millan; Associate Vice-Principal (Human Resources)
  • K. Murphy; Executive Director, Risk and Safety Services
  • J. Pfleiderer; Associate Director, Human Rights Advisory Services
  • M. Seal, Legal Counsel
  • L. Winger, Assistant Dean, Support Services and Community Engagement