University Secretariat and Legal Counsel

University Secretariat and Legal Counsel

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Queen's University Residences
Residence Student Conduct Process

approved by Senate March 3, 2005, revised  April 29, 2014


The philosophy for student conduct in the Queen's University Residences is to promote the responsibility of all students regarding their own behaviour. The peer-based student conduct system presumes reasonable standards of courtesy and respect for the rights of other residents and, in conjunction with the University's Code of Conduct, is the basis for determining what is or is not acceptable conduct. It is the responsibility of Residence Life to ensure Residence Rules and Regulation (ResRules) decisions are made within the approved frameworks of the Residence Student Conduct process. The complete process, procedures, and individual responsibilities are outlined in the Residence Rules and Regulations Handbook.

1. Principles

Students who live in residence contractually agree to abide by the policies, rules and regulations that govern acceptable conduct. Compliance with the ResRules ensures the safety and security of the residence community, promotes its well-being and fosters a positive learning environment for its residents. The following principles guide non-academic student conduct in the Queen's Residences.

  1. The student conduct process is peer-based, involving student leadership at all levels.
  2. Commitment to a single student conduct system for all residences with consistent rules, procedures and sanctions.
  3. A range of remedial, educational and progressive sanctions will be consistently applied across categories of misconduct and, where possible, following principles of natural and restorative justice.
  4. A transparent, fair and just process for dealing with allegations of misconduct, findings of responsibility, assignment of sanctions and appeals lodged by respondents.

2. Goals

The goals of non-academic conduct system in residence are:

  1. To provide a safe and inclusive environment in residences.
  2. To educate students by addressing concerns, promoting accountability and clarifying expectations.
  3. To have a non-academic student conduct system that is efficient and timely; To review best-practices and incorporate and assess as needed and/or desired.
  4. Through education and communication assist students in making more positive, self-directed choices that promote responsible and safe decision making.
  5. Help students consider the consequences and impact of their behaviour on oneself and one's community.

3. Residence Students and their Role in the Residence Student Conduct Process

Living by approved ResRules is the responsibility of all students. This is encouraged by:

  1. Teaching and emphasizing expectations before and after students move into residence;
  2. Asking student staff and Residence Society (ResSoc) to model and promote ResRules;
  3. Encouraging residence students to adhere to and enforce ResRules themselves; and
  4. participating in the student conduct system in a variety of roles:
    • being leaders in Residence Life and student government positions that deal with ResRules (e.g., Dons, Residence Facilitators, Residence Conduct Board);
    • Participating in an advisory capacity to recommend policy and procedural changes

Residence student government’s role is to:

  1. Support and uphold the non-academic student conduct process, as approved by the Senate Residence Committee;
  2. Work with Residence Life to ensure the effectiveness of the process and procedures;
  3. Assume appropriate responsibilities with regard to training and supervision of ResSoc members involved in the student conduct process; and,
  4. Assist with actions to be taken when ResRules are not upheld.

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4. Administrative Context, Rights and Procedural Support

The University Senate, having responsibility for the well-being of students and final responsibility for non-academic student conduct, has delegated authority for overseeing and approving the residence student conduct process to the Senate Residence Committee. The Senate Residence Committee has responsibility for the well-being of resident students and holds Residence Administration accountable for the effective implementation of Senate policies, including student conduct.

  1. The University has vested overall responsibility for University Residences to the Dean of Student Affairs, including procedures, facilities, operations, Residence Life, and programming..
  2. Residence Life is responsible for managing and ensuring the effective administration of the student conduct system in Residence. This includes day-to-day administration, coordination of cases and providing guidance to students, student staff, and professional staff members.

Employees are accountable to Queen's University to ensure that their duties are fulfilled. It is expected, therefore, that Residence Administration will take action at any time when duties have been neglected or the safety or well-being of any residence student or University property is in jeopardy.

In its day-to-day dealings with residence students, Residence Life is responsible for such steps as are necessary to ensure the safety, security and well-being of residence occupants, or to preserve residence property. Such steps include, but are not restricted to, the right to reassign a room, temporarily or permanently, or to suspend or terminate a Residence Contract.

5. Training and Development

Residence Life, in collaboration with ResSoc, is responsible for the planning and delivery of compulsory training and on-going training/professional development for all who are involved in the student conduct system.

6. Review of Non-Academic Student Conduct in Residence

To ensure the integrity of the student conduct process, and compliance with existing University policies and procedures, the residence student conduct process is reviewed by The Student Conduct Committee. The Student Conduct Committee is a standing sub-committee of the Senate Residence Committee which meets on a monthly basis during the Fall and Winter terms to review policies, procedures, rules and regulations, with a view to fine-tuning the student conduct processes and addressing new issues that arise.

The Student Conduct Working Group reports to the Senate Residence Committee bi-annually and provides interim reports to SONAD each term in addition to an annual report to provide general information about the residence student conduct process, any proposed changes to procedures, and statistics. For additional information please refer to the SRC Sub-committee's terms of reference.

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