The University Council By-Laws
(Approved by the University Council May 2013, amended May 2014, November 2015, March 2017)
The By-laws of the University Council are attached and consist of By-laws A through I. The following is a preamble to, but does not form a part of, these By-laws.
The Council was established by provincial statute in 1874 and confirmed by a federal statute in 1882. In 1973, the Council recommended that those who have rendered outstanding service to Queen's be recognized and in 1974 the first Distinguished Service Awards were presented.
The elective members of the Council are elected by and from among the alumni of the University in a manner provided for by the By-laws of the Council, which also provide for the annual retirement of the necessary number.
The Council annually elects two of its elected members to the Board of Trustees for three-year terms. All elective members are eligible, including those in the final year of their term on Council.
The powers assigned to the Council by Statutes include:
- The power to take into consideration all questions affecting the well-being and prosperity of the University, and of making representations from time to time on such questions to the Board of Trustees and/or the Senate, who shall consider these representations and return to the Council their conclusions
- The power to frame and pass by-laws for the appointment and installation of the Chancellor; the election of a Rector by the students; and the election of members to the Board of Trustees by the University Council
- The power to frame and pass such by-laws as it deems necessary to carry out the powers and functions above.
University Councillors can assist in fulfilling these roles and responsibilities through:
- Performing ambassadorial and advocacy roles for Queen's and seeking to enhance the image and reputation of University Council and Queen's University at every opportunity
- Being personally philanthropic to Queen’s University
- Remaining informed on matters of significant strategic importance to the University
- Serving on University and Board committees, task forces and advisory groups to discuss matters of importance to the prosperity and well-being of the University and providing advice regarding issues of strategic or emerging importance to the University
Table of Contents
- The Council
- Committees of the Council
- Elections and Appointments to the Council
- Election of Trustees by the Council
- Appointment of the Chancellor
- Election of the Rector
- Distinguished Service Awards
- Convocations
- Institution of Bylaws
BY-LAW A. THE COUNCIL
Membership |
A1. The University Council shall consist of the following membership:
PROVIDED that: WHERE an elected member of the Council is elected to the Board of Trustees and the elected member's term on the Council expires before the conclusion of the term to which he or she was elected on the Board, that elected member shall continue to be a member of Council, ex officio, until the conclusion of his or her elected term on the Board; and, WHERE an elected member is elected to the Executive Committee and the elected member's term on the Council expires before the conclusion of the term to which he or she was elected on the Executive Committee, that elected member shall continue to be a member of Council, ex officio, until the conclusion of his or her elected term on the Executive Committee. |
Chair of Council | A2. THE University Council shall be chaired by the Chancellor of Queen's University. |
Secretary of the Council | A3. THE Council shall, by resolution, appoint a Secretary whose official title shall be "Secretary of the Council." The Secretary shall hold office until a successor is appointed. The Secretary of the Council and the Secretary of the University shall be present at all meetings of the Council. |
Annual Meeting | A4. THE Council shall meet not less than once in a year at an Annual Meeting of the Council to be held on a date and at a place to be named by the Executive Committee of the Council at least six months in advance. |
Special Meeting | A5. A Special Meeting of the Council shall be called by the Secretary of the Council upon the direction of the Chancellor or the Principal of the University, or upon the written request of at least ten members of the Council. No business shall be transacted at a Special Meeting other than that specified in the notice calling the meeting. |
Notice of Meeting | A6. NOTICE of any meeting of the Council shall be transmitted by the Secretary to each member of the Council at least fourteen days prior to the date of the meeting. |
Rules of Order | A7. THE rules of order used in conducting the business of the Council at its meeting shall, wherever applicable and unless otherwise provided, be the most recently published version of Bourinot's Rules of Order. |
Quorum of Meeting | A8. Quorum at any meeting of the Council shall be fifty percent plus one of the current membership, including ex officio members. |
Attendance of Members |
A9. Subject to Section A10. of this By-law, attendance of Members at regular or special meetings of the Council or any of its committees shall be in person or by means of telephone, electronic or other communication facilities as permit all persons participating in the meeting to communicate with each other simultaneously and instantaneously, and a Councillor or committee member participating in such a meeting by such means is deemed to be present at that meeting. |
Electronic Voting |
A10.
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Plenary Session | A11. The Plenary Sessions of all regular meetings of the Council shall be open to attendance by the members of the Board of Trustees, the Senate and Honorary Members of the Council with the right to speak upon being recognized by the Chair, but without voting privileges. Subject to Section A3. above, all remaining sessions of the Annual Meeting shall only be open to attendance of the members of the Council and such guests as may be invited by the Chancellor. |
Voting Rights | A12. Subject to Section A10. of this By-law, Councillors and committee members must be present at a meeting, in a manner as provided for in Section A9 above, to exercise their vote. Proxy votes are not allowed. Ex officio members of the Council have voting privileges at all meetings of the Council and the committees on which they sit. |
Register of Alumni | A13. FOR voting and other purposes stated in Council By-laws, the alumni are those individuals who have received a degree or diploma from the University, or have registered and attended classes for at least one full session (academic year or equivalent) and whose class has graduated and alumnus and alumna shall have corresponding meanings, or who have received a certificate of completion of Postgraduate Medical Education (residency) from the School of Medicine. |
Amendments to Bylaws | A14. AMENDMENTS to the Council Bylaws shall be considered at any Annual or Special Meeting of the Council at the request of the Executive Committee of the Council or of any ten members of the Council; provided that written notice of the proposed amendments has been received by the Secretary of the Council at least thirty days before the date of the meeting. Proposed amendments shall be transmitted to Council members at least fifteen days prior to the date of the proposed meeting. Such amendments shall be voted upon by the members present at the meeting, and must receive at least two-thirds of the votes cast in order to be carried. |
Effective Date | A15. This By-law A shall come into force at 12:01 a.m. on May, 10, 2013 and shall remain in force until amended or repealed in accordance with the terms herein. |
Repeal of Former By-laws |
A16. By-laws A, B, C, D, E, F and G as they read immediately prior to passage of this by-law be and are hereby repealed.
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BY-LAW B. COMMITTEES OF THE COUNCIL
Executive Committee |
B1. THERE shall be an Executive Committee of the Council. The said committee shall consist of:
FIVE members shall constitute a quorum at any meeting of the Executive Committee. The Principal shall be the Chair of the Executive Committee. The Vice Chair of the Executive Committee shall assume the duties of the Chair in his or her absence. EX OFFICIO members of the Executive Committee shall have voting privileges at all meetings of the committee except for the Chair, who shall vote only in the case of a tie. THE Secretary of the Council shall ensure that a Secretary to the Executive Committee is appointed. The Executive Committee may use electronic voting in accordance with the criteria and procedure set out in By-law A, section 10. |
Powers of Executive Committee |
B2. THE Executive Committee shall:
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Nominating Committee |
B3. THERE shall be a Nominating Committee of the Executive Committee. The said committee shall consist of:
THE Nominating Committee shall report to the Executive Committee. The members of the Nominating Committee shall elect the Chair of that Committee from among its members. |
Powers of the Nominating Committee |
B4. The Nominating Committee shall:
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Elections to the Executive Committee |
B5. NOMINEES for election to the Executive Committee shall be elected members of Council nominated in accordance with Council By-laws. Ex officio members of the Council are not eligible to be nominated or elected to the Executive Committee under subsection B1. e, above. THE provisions of Sections D2, D3, D4, D5, D6, D7 and D8 of By-law D apply to the elections of elected members to the Executive Committee, with the necessary changes in context, provided only that no candidate shall be considered eligible unless nominated by at least two nominators. AN elected member of Council who is in the final year of his or her term on Council is eligible to be nominated. |
Other Standing Committees of the Council |
B6. STANDING or permanent committees of the Council may only be established by amendment to the Council By-laws in accordance with Section A13 of By-law A. |
Special Purpose Committees of the Council |
B7. THE Council may establish special-purpose committees or taskforces at an Annual or Special Meeting of the Council at the request of the Executive Committee of the Council or of any ten members of the Council. The purpose of such bodies will be to examine and discuss matters of importance to the prosperity and well-being of the University to assist Council in formulating an opinion that it may declare in regard to such matters. In such cases all members of the Council shall be eligible for consideration to be included in the membership thereof. At the time of the establishment of such committees or taskforces, terms of reference shall be approved by the Council which will specify, at a minimum:
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The Principal | B8. IN addition to the powers conferred upon the Executive Committee pursuant to subsection B2. d, above, the Principal may request advisory assistance from Council and may strike special-purpose committees or groups comprised, in whole or in part, of members of the Council to fulfill this function.
THE Principal may, upon request from the Council or on his or her own initiative, update or respond to the Council from time to time on matters of significant strategic importance to the University. |
Effective Date | B9. This By-law B shall come into force at 12:01 a.m. on May, 10, 2013 and shall remain in force until amended or repealed in accordance with the terms contained in By-law A. |
BY-LAW C. ELECTIONS AND APPOINTMENTS TO THE COUNCIL
Election of Members and Assumption and Tenure of Office |
C1. THE elected members of the Council shall be elected by and from among the alumni in accordance with Council By-laws. Such members shall assume office for four years on 1 September following their election. Retiring elected members shall be eligible for re-election provided that the maximum length of service shall be twelve consecutive years. Notwithstanding the foregoing, the period of service completed by anyone elected to serve a broken term of office (by-election) shall be disregarded in computing the length of service on the Council. |
Election of Board of Trustees Not Representing Council |
C2. WHENEVER an elected member of the Council becomes a member of the Board of Trustees through any process other than by election to the Board of Trustees by the Council, his or her membership as an elected member of Council shall cease immediately and their seat shall be deemed to be forfeited and the provisions of Section C11. shall apply. |
Qualifications | C3. NOMINEES for election to the Council shall be alumni nominated in accordance with Council By-laws.
AFTER a break of at least one year, a former elected member whose eligibility for re-election has expired due to reaching the maximum length of service pursuant to Section C1., above, is eligible to be elected to the Council for a further maximum length of service of twelve consecutive years. WHERE a former elected member of the Council's term has expired but that person has continued as an ex officio member of the Council, the duration of service as an ex officio member shall count toward the break referred to in the foregoing paragraph. In such cases, these persons are eligible to be nominated and elected to the Council provided that as of the date of commencement of the term of office for which the election is being held, at least one year will have passed since the conclusion of their most recent elected term of office on the Council. |
Nominations | C4. EACH Alumni member shall have the right to nominate in each election one candidate for each elected member vacancy on the University Council. Nominations shall be invited each year by the Secretary of the Council according to a process recommended by the Nominating Committee and approved by the Executive Committee of the Council. Candidates shall be nominated by at least two Alumni nominators. The names of the persons nominated shall be reported by the Secretary of the Council to the Nominating Committee and the names of those who are eligible to stand for election shall be brought forward to the Executive Committee of the Council. |
Nominations from Nominating Committee |
C5. THE Nominating Committee shall have the right to nominate candidates as it sees fit each year, in addition to those who have been nominated as provided in Section C4. Additional nominations made by the Nominating Committee shall be brought forward to the Executive Committee.
THE Executive Committee will establish the ballot for the election, which shall consist of all alumni eligible to be elected to the Council who have complied with the requirements of Section C4 and the process as established by the Nominating Committee, together with those who have been nominated by the Nominating Committee. The ballot shall not identify the source of the nomination. |
Notification and withdrawal of Nominees, Nomination of Additional Nominees if Necessary and Provision for Poll or Acclamation |
C6. FOLLOWING the establishment of the ballot for the election by the Executive Committee, the Secretary of the Council shall immediately notify the nominees of their nomination. Persons nominated may at any time on or before the date specified by the Secretary of the Council inform the Secretary of the Council in writing of their desire to withdraw their names as nominees. As a result of withdrawals, if the number of nominations is less than the number of vacancies, the Nominating Committee shall, as soon as possible, nominate and obtain the consent of as many nominees as may be required to fill all vacancies. If the number of nominees remaining exceeds the number of vacancies, the names of the remaining nominees shall be announced and an election held in accordance with Council By-laws. If the number of nominees remaining is less than or equal to the number of vacancies, those nominees shall be declared elected by acclamation. Any remaining vacancies may be filled, as a broken term of office, by by-election or at the following year's election. |
Procedure for Poll | C7. IF an election is required, it shall be conducted in a manner and at such time or times as determined by the Nominating Committee, subject to the approval of the Executive Committee of the Council and otherwise in accordance with Council By-laws. In order to be valid, ballots shall be returned to the Secretary of the Council and must be received not later than the date specified by the Secretary of the Council. A ballot received from an alumna/us who votes for more than the number of vacancies to be filled will not be valid. |
Scrutiny and Count of Ballots, and Resolving Tie Vote |
C8. ALL valid ballots received by the Secretary of the Council on or before a date specified by the Nominating Committee shall be tabulated under the supervision of the Secretary of the University on the next working day. A tie shall be broken by lot. The Secretary of the Council shall then prepare and sign a report on the election results and forward it to the Executive Committee. |
Notification of Members Elected or Appointed, and Publication of Same |
C9. THE Secretary of the Council shall immediately notify the successful candidates and shall publish the election results for the whole of the Council as soon as is practicable. |
Forfeiture of Membership |
C10. ANY elected member of the Council who has been absent from more than one Annual Meeting in a four-year term shall forfeit membership in the Council if, after considering the circumstances, the Executive Committee so decides and the Executive Committee may declare that member's seat to be vacant. |
Filling of Vacancy |
C11. ANY vacancy in the elected membership of the Council by death, resignation or forfeiture of office may be filled as a broken term of office by an alumnus/a appointed by the Executive Committee or pursuant to a by-election. Any newly elected or appointed member of the Council shall take the place of his or her predecessor for the remainder of the replacement term, and following that term be eligible for election for three further full terms in accordance with Section C1. IN such a case, the elected member who has resigned or forfeited their office is not eligible to be nominated, elected or appointed hereunder. |
Council Member appointed by the Senate |
C12. THE member of the Council appointed by the Senate shall assume office for two years on 1 September following their appointment, regardless of whether they remain a member of the Senate during the entire term of their appointment to the Executive Committee. Retiring Senate appointees shall be eligible for re-appointment provided they are, at that time, a senator and further provided that the maximum length of service shall be twelve consecutive years. Notwithstanding the foregoing, the period of service completed by a senator appointed to serve a broken term of office (by-election) shall be disregarded in computing the length of service on the Council. AFTER a break of at least one year, a former member of the Council appointed by the Senate whose eligibility for re-appointment has expired pursuant to the above is eligible to be appointed to the Council for a further maximum length of service of twelve consecutive years. SENATE may appoint an alternate who may attend in the stead of the member appointed by Senate from time to time and, in such cases, the alternative shall have all of the authority, powers and duties of the appointed member. |
Council Member appointed by the Alumni Association |
C13. THE member of the Council appointed by the Board of Directors of the Alumni Association shall assume office for two years on 1 September following that person's appointment. Retiring Alumni Association appointees shall be eligible for re-appointment provided that the maximum length of service shall be twelve consecutive years. Notwithstanding the foregoing, the period of service completed by an Alumni Association member appointed to serve a broken term of office (by-election) shall be disregarded in computing the length of service on the Council. AFTER a break of at least one year, a former member of the Council appointed by the Alumni Association whose eligibility for re-appointment has expired pursuant to the above is eligible to be appointed to the Council for a further maximum length of service of twelve consecutive years. THE Board of Directors of the Alumni Association may appoint an alternate who may attend in the stead of the member appointed by the Board of Directors of the Alumni Association from time to time and, in such cases, the alternative shall have all of the authority, powers and duties of the appointed member. |
Effective Date |
C14. THIS By-law C shall come into force at 12:01 a.m. on May, 10, 2013 and shall remain in force until amended or repealed in accordance with the terms contained in By-law A. |
BY-LAW D. ELECTION OF TRUSTEES BY THE COUNCIL
THE Council elects six University Council Trustees to the Board of Trustees for 3-year terms. |
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Election and Assumption and Tenure of Office |
D1. TWO University Council Trustees elected by the Council shall retire each year and their successors shall be elected by the Council in accordance with Council By-laws. Trustees shall assume office for three years on 1 June following their election. A University Council Trustee shall be eligible for re-election to the Board of Trustees except in the following circumstances and according to the provisions of By-Law #1 of the Board of Trustees.
NO candidate for election as a University Council Trustee who has been elected as a University Council Trustee for three consecutive terms shall be eligible for re-election unless that person is Chair or Vice-Chair of the Board in which case he or she may be re-elected for one further term not exceeding three years. |
Nomination Procedure | D2. Each elected, appointed and ex officio member of the Council shall have the right to nominate in each year two elected members of Council for the elected position of University Council Trustee. An elected member of Council who is in the final year of his or her term on Council is eligible to be nominated.
NOMINATIONS shall be invited by the Secretary of the University. according to a process recommended by the Nominating Committee and approved by the Executive Committee. NO candidate shall be considered eligible unless nominated by at least five members, elected, appointed or ex officio, of the Council. NO member of the Nominating Committee shall be eligible to be nominated or elected as a University Council Trustee. NO ex officio member of the Council is eligible to be nominated or elected as a University Council Trustee. |
By Councillors at Irregular Intervals |
D3. IF for any reason no nominations are made as provided in Section D2, nominations and the subsequent election may take place in a manner specified and advertised by the Secretary of the University. |
Scrutiny and Count of Nominations | D4. THE nominations that have been received by the Secretary of the University on or before a date specified by the Secretary of the University shall be tabulated under the supervision of the Secretary of the University on the next working day. The Secretary of the University shall prepare and sign a report on the nominations and shall transmit the report to the Secretary of the Council. |
Nomination and Withdrawal of Nominees and Provisions for Poll or Election if Necessary |
D5. THE Secretary of the University shall immediately notify the nominees and persons nominated may at any time on or before the date specified by the Secretary of the University inform the Secretary of the University in writing of their desire to withdraw their names as nominees. If more than two nominees remain, the names of those nominees remaining shall be announced and an election will be held in accordance with Council By-laws. If only two nominees remain, they shall be declared elected by acclamation. If only one nominee remains, he or she shall be declared elected by acclamation and an election to fill the vacancy existing shall be held over until a further election takes place or shall take place at the next election. If no nominees remain, a vote to fill the vacancy shall be held over until a further election takes place. |
Procedure for Poll | D6. IF an election of University Council Trustees is required it shall be conducted in a manner and at such time or times as determined by the Nominating Committee, subject to the approval of the Executive Committee of the Council and otherwise in accordance with Council By-laws. In order to be valid, ballots shall be returned to the Secretary of the University and must be received not later than the date specified by the Secretary of the University. Councillors shall vote for not more than one nominee for each vacancy. |
Scrutiny and count of Ballots, and Resolving of Tie Vote |
D7. THE ballots that have been received by the Secretary of the University on or before the date specified according to section D6 shall be tabulated under the supervision of the Secretary of the University on the next working day. A tie shall be broken by lot. The Secretary of the University shall then prepare and sign a report of the election results, and forward it to the Secretary of the Council. |
Notification of Nominees Elected and Publication of Same | D8. THE Secretary of the Council shall immediately notify the successful candidates and shall publish the election results for the whole of the Council as soon as is practicable. |
Forfeiture of Office | D9. ANY University Council Trustee who has been absent from more than twenty-five per cent (25%) of the regularly scheduled meetings of the Board of Trustees in one academic year shall forfeit membership on the Board, if after considering the circumstances, the Executive Committee so decides and the Executive Committee may declare that member's seat to be vacant. |
Filling of Vacancy | D10. ANY vacancy in the office of University Council Trustee caused by death, resignation or forfeiture of office, shall be filled as a broken term of office by election to take place in a manner specified and advertised by the Secretary of the University. Any newly elected University Council Trustee shall take the place of his or her predecessor for the remainder of the replacement term, and following that term shall be eligible for election for three further full terms in accordance with the By-laws of the Board of Trustees.
IN such an election, the elected member who has resigned or forfeited their office is not eligible to be nominated or elected hereunder. |
Effective Date | D11. THIS By-law D shall come into force at 12:01 a.m. on May, 10, 2013 and shall remain in force until amended or repealed in accordance with the terms contained in By-law A. |
BY-LAW E. APPOINTMENT OF THE CHANCELLOR
Appointment and Tenure of Office |
E1. THE Chancellor
(1) The University Council shall, in accordance with its by-laws, appoint a Chancellor of Queen's University as the highest officer of the University. (2) The Chancellor holds office for three years from the date of appointment or until a successor is appointed, whichever is later. (3) The Chancellor shall preside at all meetings of the University Council, holding both a deliberative and a casting vote on all motions submitted to any meeting of the University Council. |
Appointment/ Re-Appointment At Regular Intervals |
E2. TWELVE months before the end of the three-year term, the Executive Committee of the Council, through the Principal, shall discuss with the Chancellor her/his wish to be considered for re-appointment to a subsequent term. |
In Case of Vacancy |
E2a. ANY vacancy in the office of the Chancellor caused by death or resignation shall be addressed as outlined in E2b. below. |
Procedure | E2b. THE Executive Committee shall ask the Principal to form an advisory Committee to Select the Chancellor.
WHEN the Advisory Committee has made a recommendation to the Principal, the Principal shall inform the Executive Committee and ask for the Executive Committee's approval to bring the recommendation for appointment forward for endorsement by the University Council. |
Appointment Announcement | E2c. THE appointment of the Chancellor shall be announced following approval of the appointment by the University Council. |
Installation | E3. A new Chancellor shall be formally installed at Convocation following his or her appointment |
Vice-Chancellor to preside |
E3a. THE Vice-Chancellor of the University shall preside at the Convocation at which a Chancellor is to be installed. |
Declaration of Fidelity | E3b. THE Chancellor-designate will make the following declaration: "I, , undertake to perform to the best of my ability the duties of Chancellor of Queen's University at Kingston; and I promise as highest officer of the University, by all lawful means to defend its rights and promote its welfare." |
Subsequent Procedure | E3c. AFTER making the Declaration of Fidelity, the Chancellor shall take the Chancellor's chair and preside at the subsequent proceedings of Convocation. |
Effective Date | E4. This By-law E shall come into force at 12:01 a.m. on May, 10, 2013 and shall remain in force until amended or repealed in accordance with the terms contained in By-law A. |
BY-LAW F. ELECTION OF THE RECTOR
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THE students registered in academic programs of the University shall, in accordance with the By-laws of the University Council, elect a Rector to hold office for three years from the date of election or until a successor is elected, whichever is later.
Bill S-1001, An Act Respecting Queen's University at Kingston, 1st Sess, 41st Parl, 2011, cl 17.2 (assented to 26 June 2011) |
Duties of the Rector |
F1. THE Rector, elected by the students registered in academic programs of the University, represents and is responsible to all students of Queen's University. The Rector is an ex officio member of the Board of Trustees of Queen's University. The Rector may be called upon to participate in ceremonial and administrative functions as a representative of all students. |
Delegation | F2. THE University Council delegates and entrusts responsibility to the Alma Mater Society (AMS) and to the Society of Graduate and Professional Students (SGPS) to conduct the nomination, election and any removal of the Rector. |
Election and Assumption and Tenure |
F3. THE Rector of the University shall serve for a term of three years from the date of election or until a successor is elected.
PRIOR to the end of the term or, if a Rector leaves office early, prior to or on the departure of the Rector, there shall be a new election for Rector and the elected candidate shall assume office immediately after election. |
Notification of AMS and SGPS Presidents |
F4. WHEN a vacancy in the position of Rector has occurred or is imminent, the Secretary of the University shall immediately notify the AMS and the SGPS, or vice versa. |
Nomination Notice |
F5. AN announcement inviting nominations for the office of Rector shall be made in accordance with the AMS and SGPS Constitutions or related by-laws, policy or procedures. |
Procedures for Nomination and Poll |
F6. ALL nomination and election procedures related to the position of Rector shall be described in identical terms in the AMS and SGPS Constitutions and any related by-laws, policy or procedures of each student society. |
Notification and Withdrawal of Nominees and Provision for Poll or for Later Election if Necessary |
F7. THE responsible Electoral Officer, as identified by the procedures referenced in F6, shall immediately notify the nominees. If more than one valid nomination is received, the names of the nominees shall be announced and an election held in accordance with the procedures. If only one valid nomination is received, the nominee shall be declared elected by acclamation. |
Notification of Candidate Elected and Publication of Same |
F8. THE responsible Electoral Officer shall immediately notify the successful candidate and publish the election results in the manner specified in the procedures and shall also notify the Secretary of the University specifying the date upon which the Rector-elect will take office. |
Effective Date | F9. This By-law F shall come into force at 12:01 a.m. on May, 10, 2013 and shall remain in force until amended or repealed in accordance with the terms contained in By-law A. |
BY-LAW G. DISTINGUISHED SERVICE AWARDS
Distinguished Service Award Recipients | G1. IN order to give suitable recognition to those who have rendered outstanding service to the University, the Council awards annually up to six Distinguished Service Awards. |
Those Eligible | G2. RECIPIENTS are not restricted to alumni of the University. |
Nomination Notice | G3. NOMINATIONS are to be made annually to the Secretary of the Council in writing by a date specified each year by the Secretary of the Council, not to be later than June 30, and must be signed by at least five persons who are members (elected, appointed, ex officio or honorary) of the Council, the Queen's Alumni Association, the Board of Trustees, students, or are present or retired employees of the University. |
Choice of Nominees | G4. THE Executive Committee of the Council will review nominations and select the recipients. |
Presentation of Award | G5. THE award will normally be presented at the time of the Annual Meeting of the Council. In exceptional circumstances, the Executive Committee may select a recipient and present an award at any time. |
Effective Date | G6. This By-law G shall come into force at 12:01 a.m. on May, 10, 2013 and shall remain in force until amended or repealed in accordance with the terms contained in By-law A. |
BY-LAW H. CONVOCATIONS
Convocations | H1. THERE shall be one or more Convocation held at the University each year, for the conferring of degrees and for such other purposes as may be determined. The place, date and hour of Convocations and the procedure followed at Convocations shall be delegated to the Senate of the University. |
Effective Date | H2. This By-law H shall come into force at 12:01 a.m. on May, 10, 2013 and shall remain in force until amended or repealed in accordance with the terms contained in By-law A. |
BY-LAW I. INSTITUTION OF BYLAWS
Institution of New and Rescinding of Old Bylaws |
I1. THESE Bylaws shall come into force and take effect on May10, 2013 , and thereupon all earlier Bylaws of the Council shall be repealed and rescinded. |
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Transitional Provisions |
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Figure 1
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Review of By-laws | I3. THE University Council Executive Committee shall conduct a review of the by-laws at least once every five years and shall bring forward recommended changes to the by-laws from time to time for the approval of the Council. | |||||||||||||||||||||||||||||||||||
Effective Date | I4. This By-law I shall come into force at 12:01 a.m. on May, 10, 2013 and shall remain in force until amended or repealed in accordance with the terms contained in By-law A. |