School of Graduate Studies

School of Graduate Studies
School of Graduate Studies

photo of Fall 2021 information

Important Updates 

Vice Provost and Dean of Graduate Studies, Fahim Quadir says welcome to all incoming and continuing graduate students for 2021-22!  Read his welcome message now.

The following page is intended to provide information to students, faculty, and staff related to the impacts of COVID-19 on university operations and to address student concerns. These FAQ will be regularly updated. You may wish to also review the information found in the key resources outlined below

Queen's will require  COVID-19 vaccinations for  all staff, students, and faculty returning to campus in the Fall.  Learn more on the Queen's Return To Campus website and the University’s FAQ webpage 

Student Vaccination Accommodation - Any student who requires an accommodation under the Ontario Human Rights Code for vaccination status can access the request process via the Student Wellness website

Fall Term University operations visit the Queen's Return To Campus webpage page and the University’s FAQ webpage

Classes and Practicums/Placements -  contact your program’s Graduate Coordinator and Learn more on the Queen's Return To Campus website and the University’s FAQ webpage

International Students Arriving to Canada -  visit the Queen’s University International Centre (QUIC) website and in particular, QUIC’s Arrival to Canada 2021 guide;

Research activities, visit the Office of the Vice-Principal (Research) COVID-19 Impact on Research page;

What's happening in the Kingston community, visit the Kingston Public Health website or the Public Health Agency of Canada website.

Please note that the FAQ below will be updated with the most current information as we get them. In the meantime, please refer to the above resources.

 

Section 1: Academic: Time to Completion, Examinations, & Course Requirements

I have faced delays in my degree progress as a result of COVID-19. Will the university offer time-to-completion extensions?

The School of Graduate Studies, in consultation with its partners, has created a COVID-19 extension protocol. The details can be found here. Questions about your eligibility for this extension should be directed to your Graduate Coordinator.

How will lab, classroom, office, and other spaces ensure the health and safety of students, faculty, and staff?

The university has established a comprehensive set of guidelines that comply with public health measures. To review these guidelines, please visit the “Return to Campus Guidelines” available on the Office of the Vice-Principal (Finance and Administration) website.

Do you have any suggestions on how I can continue to advance my research while working from home?

SGS recognizes that working from home can present some challenges. Queen’s Human Resources have compiled tips for staying productive and motivated that may be helpful as your make the transition to working from home. Please also explore the support available through Student Academic Success Services.

Maintain regular contact with your supervisor and committee members though remote meetings and consult with them on how best to continue your degree requirements. Please review the “Guidelines for Effective Remote Supervision” for guidance on navigating a supervisory relationship remotely.

Depending on the stage of your degree, and in consultation with your supervisor you could consider the following:

  • Conduct a literature review. Queen’s University Library is providing support for accessing resources. Visit the Library website for information on how to access material and other resources.
  • Fulfill your PhD candidacy requirement by studying for and completing your comprehensive exams.
  • Analyse your data collected to date, for example: statistics, bioinformatics, other electronic analyses, interview outcomes and transcription, archival notes, etc.
  • Write a portion or all of your thesis or dissertation. If you do not currently have access to all of your print resources, you can still begin writing – make notes or insert footnotes referencing source material you can track down later.
  • If you are a PhD student, please familiarize yourself with the format requirements for your thesis. Ensuring you work within these guidelines now may help you to save time in future.
  • Write your thesis proposal.
  • Prepare outlines of your chapters for discussion with your supervisor and committee.
  • Check if there are graduate courses that you can take during this time.
  • Focus on translations and language requirements that may be necessary for your research or a part of your degree requirement.
  • Take time to evaluate and reflect on the research you have already gathered. Gaining better insight into what you already have may spark ideas and help you to prioritize your activities moving forward.
  • Work on award applications (Tri-Councils or others) for the upcoming academic year.

What should I do if I have an upcoming scheduled comprehensive exam, qualifying exam, field exam, or thesis defense?

Comprehensive exams, field exams, and qualifying exams are program-specific requirements. Questions about how these may be adjusted should be directed to your Graduate Coordinator and Program Chair.

For Fall 2021 term, the guiding principle of planning for Master’s and Doctoral Oral Thesis Examinations is that there should be flexibility in allowing the candidate and any or all members of the examination committee to attend in person or virtually. Please review the SGS Fall 2021 Oral Thesis Examination Guideline Statement as of July 19th, 2021 (PDF).   For the process to hold a remote thesis exam, please review the Procedures for Holding Remote Thesis Examinations webpage to help prepare. 

What are the resources for remote graduate-related meetings?

The university recommends using Microsoft Teams or Zoom for meetings. Both are supported by IT Services. Visit the IT Services website for guidance on how to use and set up both Microsoft Teams and Zoom.

Can I take a break from my graduate studies to deal with the added responsibilities and stresses related to the COVID-19 outbreak?

SGS understand that this is a challenging time. If you feel it is the best choice for you, you may wish to consider the following options in consultation with your supervisor or Graduate Coordinator:

1. Short-Term Academic Consideration. This resource is available to those experiencing extenuating circumstances that temporarily affect their ability to fulfill their academic obligations and requirements. Please note that you must pay tuition; but will retain your status as a student, continue to receive your funding package, and have access to campus resources.

2. A withdrawal from your program. If you chose to withdraw from your program, you may apply for readmission once you feel able to do so.  Please contact SGS by email  for information on how to withdraw. Please be aware that withdrawing from your program means that you will not receive your funding package and you will no longer be a student, which means that you will not be able to access campus resources, including the library and supports offered through the Division of Student Affairs, including Student Wellness Services. If you have questions about how your health care plan may be affected by a withdrawal from your program, email the Society of Graduate and Professional Students. International Students should consult with QUIC about UHIP.

How will clinical placements/co-ops/internships be affected?  

SGS encourages programs to be creative and flexible in providing substitutes or adjustments to such degree requirements if they are necessary owing to university and Public Health restrictions. Programs have the ability to make these changes in the interest of their students. All efforts should be made to avoid slowing students down in the progress of their degrees. If you are a student, please speak to your Graduate Coordinator about how such requirements will be met.

Section 2: Research

I require access to Queen’s Library resources. How can I get the support I need?

For the most up-to-date information on how to access library space and library resources, please visit Queen’s University Library’s Covid-19 Updates on Library Services & Operations  page. 

The library staff are available to support your research efforts. Please contact the library using their Ask Us service or reach out to one of the Subject Librarians directly. 

How is my lab research affected by COVID-19 health and safety precautions?

The university has implemented procedures intended to impede the spread of COVID-19 in line with the best information we have at this time. The Office of the Vice-Principal (Research) continues to prioritize and assess requests for on-site research facilities access.

Principal investigator/faculty members/supervisors are responsible for all activities of postdoctoral fellows, graduate students, and research staff who report directly to them, as well as being responsible for requesting access to facilities. Please refer to the Office of the Vice-Principal (Research) for the most up-to-date information on research activities.

What is Queen's current policy on conducting field research activities for the academic year?

Speak with your supervisor about your specific research plans and for the latest information on research operations, including graduate research and field research activities. Continue to monitor the Office of the Vice-Principal (Research) website for the most up-to-date information.

My research involves human participants. How will my work be affected by COVID-19?

Please  speak to your Supervisor and refer to the Office of the Vice-Principal (Research)'s Research Ethics page.   

Section 3: Finances & Funding

I have questions about my funding package. Who should I talk to?

Funding packages are set by your department/program.  Contact your department/program Graduate Coordinator.

I have faced delays in my degree progress as a result of COVID-19. Will the university offer funding extensions for those who will be beyond their funding eligibility in the 2021-22 academic year?

The School of Graduate Studies, in consultation with its partners, has created a COVID-19 extension protocol. The details can be found here. Questions about your eligibility for this extension should be directed to your Graduate Coordinator.

I have emergency financial needs owing to COVID-19. What supports are available?

Please review whether you are eligible for government supports for individuals on the COVID-19 Economic Response Plan webpage.

Section 4: Convocation and Diplomas

Please check the Office of the University Registrar website for information and updates about all things Convocation.

Section 5: Newly Admitted and Applying Students

I am applying for admission to graduate studies for the academic year 2021-22.  What are the transcript requirements for applicants?

We realize that applicants may have difficulty getting transcript documentation from their current or previous university or universities at this time.  For the purpose of evaluating your application for admission we can use the  version of your official transcripts that you have on hand or can easily get, that you upload as part of the application process.  It is very important that the transcript you upload is an official transcript, if at all possible.  Also note that official transcripts are required before we can process an offer of admission to graduate studies here.”

Transcripts can be emailed by the issuing university to grad.studies@queensu.ca  or sent to us by fax:  1-613-533-6015. Canada Post services on campus is still operational 2 days per week, so we can pick up and process mail, including transcripts, 2 times per week (mailing address - School of Graduate Studies, Queen's University, Gordon Hall Room 425, 74 Union Street, Kingston, Ontario, Canada K7L 3N6). When the university opens to the public again, courier deliveries (ie FedEX, UPS, Purolator, etc.)  can will resume, so transcripts could be sent to us by courier, as well.

I am currently an undergraduate student. I plan to apply to graduate studies at Queen’s.  How will a Pass/Fail option for any undergraduate courses impact graduate admissions?  Will graduate programs accommodate the circumstances of COVID-19 and its impact on my academic record?

Our graduate programs are aware that final transcripts of students who have accepted offers of admission to graduate studies here, may show CR (Credit) or Pass/Fail, instead of a grade.  That will happen for students from all universities.  Programs are prepared to be as flexible as possible in their assessment of the final term’s grades, as is the School of Graduate Studies. We plan to make the best admissions decisions that we can, given the current circumstances. 

I am a newly admitted international student. What do I need to know? Who should I talk to?

For incoming international students, an important resource for you now and in future is the Queen’s University International Centre (QUIC).

  • For questions about visas, work permits, cultural transition advice, etc. please contact isa@queensu.ca.
  • If you have questions about the University Health Insurance Plan (UHIP), contact uhip@queensu.ca.
  • For any other queries you may have as an international student at Queen’s contact quic@queensu.ca.

I have questions about securing housing in Kingston. Who should I talk to?

It is best to contact Community Housing for details on Queen's owned properties, leasing requirements and a listing of other rentals within the community.

Section 6: International Students

What should I do if my program is offered in person in the Fall, but I can’t get to Kingston because of visa, work permit, or other travel-related challenges or restrictions?

It is important to keep in contact with your program/department.  If you don't know the contact for your program consult the Programs contact list on this website.

I hope to travel to Kingston for my studies.  What do I need to do to prepare for my arrival?

Please follow the detailed instructions found on the Queen's University International Centre's Arrival in Canada website and download the iCent App, which will help to ensure that Queen’s has the proper information to support you, whether you are a new student or returning to campus.

Please download the ArriveCAN app before departure to ensure that you have all your required documents in order.  

I have questions about arriving in Canada, including vaccine and quarantine requirements. Where can I get the information I need?

Visit the Arrival in Canada page on Queen’s University International Center (QUIC) website for information about all requirements.  Please also download the iCent App, which will help to ensure that Queen’s has the proper information to support you, whether you are a new student or returning to campus.

For more details on travel and arrival to Canada, please visit the Government of Canada website for Visitors, Temporary Workers, and Students

Continually updated information for students related to COVID-19 can also be found on the Queen’s Return to Campus website

Please contact the QUIC student advisors at isa@queensu.ca if you need to discuss.

I have questions about visa and work permits as an international student. Where can I get the information I need?

First, please note the difference between a visa and a study permit. A Study Permit grants you permission to study and stay in Canada, it is not an entry document. Based on citizenship, some students may require an eTA or a Temporary Resident Visa (TRV) in order to enter Canada. YOu may also be required to submit biometrics as a part of your study permit application. 

For incoming international students, an important resource is the Queen’s University International Centre (QUIC)

Please monitor the Government of Canada publications regarding COVID19, and program delivery updates, which are reviewed and updated on a regular basis

For questions about visas, work permits, cultural transition advice, etc. please contact isa@queensu.ca

My spouse/partner will be coming to Canada with me. Where can I get information on work permits, eTAs, and employment for them?

Please contact isa@queensu.ca and one of the International Student Advisor will be able to respond to your question.  

Please note that the university does not offer support to the spouses/partners of students to find employment. There are, however, agencies within the city that may be able to offer support, such as Keys Job Centre.

I am an international graduate student. I have secured employment outside of Canada in the coming weeks and my visa (and/or work contract) expire soon. What should I do?

Graduate students should get in touch with QUIC for further guidance. Please email isa@queensu.ca and explain your situation.

I need to submit original copies of my transcript or other documents to Queen’s. Can I send them by DHL, FedEx or other shipping company?

For now, it would be best to mail, email, or fax these documents to SGS and to provide us with the original versions upon your arrival and when the building is once again open.

How does health insurance work?

To live and study in Canada, you require health insurance. As a Queen’s student you are required to have two kinds of insurance.

The first is the University Health Insurance Plan (UHIP). For more details, please visit the Queen’s University International Centre (QUIC) webpage. If you have questions about UHIP, please email uhip@queensu.ca.

The second form of insurance is a supplemental health plan. This provides you with health and dental insurance that is not covered by UHIP, for example, trips to the dentist, eye glasses, or prescriptions. Supplemental health insurance is administered by the Society of Graduate and Professional Students (SGPS). Please read carefully the information on the SGPS website as it explains your options.  You can enroll dependents in this supplemental plan as well. Visit the SGSP website for details on costs and deadlines to do so.

If you are taking your classes remotely, it is important to note that these insurance plans can not be used in your home country. Please reach out to QUIC or the SGPS if you have questions about this.

If I am not living in Canada for the academic year, do I have to get UHIP and the SGPS supplementary health insurance? 

For questions about UHIP, please email uhip@queensu.ca. For questions about the SGPS supplementary health and dental plan, please read the information on the SGPS website very carefully as it explains your options.

Where can I find information on income taxes in Canada?

Please visit the Queen’s University International Centre’s (QUIC) website for information and support on navigating income taxes in Canada.

Can I access a VPN to help me begin my program remotely?

Queen’s is supporting VPN service abroad. Queen’s has put VPN service in place for our students in China and IT Services is investigating collaborations with other Canadian universities to ensure effective connectivity. 

What specific supports have been made available for international graduate students in light of COVID-19?

There are a number of resources to support you and provide answer to questions you might have as an international student. 

  • If you have questions about immigration, cultural transition advice or with student wellbeing, please contact isa@queensu.ca.
  • Please download the iCent App, which will help to ensure that Queen’s has the proper information to support you, whether you are a new student or returning to campus.
  • If you have questions about the University Health Insurance Plan (UHIP), contact uhip@queensu.ca.
  • For any other queries you may have as an international student at Queen’s contact quic@queensu.ca.
  • Academic support services will continue to be available to support you in your academic work, including the Student Academic Success Service.
  • Access Student Wellness Services for support. You may wish to reach out to a graduate student counsellor directly by emailing counselling.services@queensu.ca.
  • If there is a specific concern that affects the completion of your program that cannot be addressed at QUIC, with your Supervisor, or within your program, please contact your SGS Associate Dean.

    Section 7: Community & Wellness Supports

    Is the Athletic and Recreation Centre (ARC) open to students?

    For updates to all Athletics & Recreation programming, go to the ARC Covid landing page.   

    How does the COVID-19 satellite assessment centre operate?

    The KHSC satellite COVID-19 assessment centre located on campus is currently closed but is expected to open again prior to the start of Fall term.

    For up to date information go to the SWS Updates page.

    Updated information will also be available on the Queen’s Return to Campus webpage https://www.queensu.ca/safereturn/ and the University’s FAQ webpage https://www.queensu.ca/safereturn/faq

    Do we still have access to support services, such as those operated by the Division of Student Affairs for the academic year this summer?

    Queen’s University is still open. All of these services will, however, adhere to the guidelines set by Public Health, which may include innovative methods to deliver this support. Keep up-to-date on the services available to you as a graduate student through the Division of Student Affairs’ website (includes Student Wellness Services, Queen’s University International Centre, Student Academic Success Services, Career Services and others) and that of the Centre for Teaching and Learning.

    Will the School of Graduate Studies offer professional and academic development programing over the academic year? For example, workshops and writing retreats?

    SGS has worked hard to transition all of its professional and academic development programs to remote delivery to suit current uncertainties as well as future student needs. In addition to our workshops, there are opportunities to which your Queen’s NetID can provide access, such as Mitacs. Please monitor our professional and academic programming website, Orientation page, and the Mitacs websites for current and future offerings. 

    I require short-term housing in Kingston while I search for somewhere to live. What are my options?

    In response to COVID-19, hotels across Kingston have created accommodation packages to meet the needs of Queen’s graduate and undergraduate students.  Each provider offers a different package, so interested students are encouraged to investigate all the options available. Queen's University International Centre (QUIC) has a hotel listing on their Arrival to Canada webpage (look under "Quarantine temporary accommodation) as well as longer term Housing search webpage

    What food options are available on campus?

    Decisions about what food options are available and the hours of operation are made through consultation with Public Health.  For up to date information from Hospitality Services visit their web page. You may also wish to look at Student Affairs Food Access resources page if you are wondering or worried about how to access food.

    I’m feeling overwhelmed and stressed. What do I do?

    First and foremost, take time to ensure the well-being of yourself, your family and friends and your community. This is what matters most at this time. It is okay to pause for a moment right now as the University, Supervisors, Graduate Coordinators, Assistants, Chairs, Deans and Associate Deans and staff at SGS continue to work out contingency plans and procedures to support you. If you can work remotely on your research and academics then go ahead, especially if a sense of routine and task completion helps you to feel well. However, if you are busy with family and your community that is fine and where your focus should be.

    There are several departments you contact to get online/phone support.  From counselling services at Student Wellness, Ban Righ, Four Directions Indigenous Student Centre and QUIC. You may also wish to consider using the free online resources of TAO - Therapy Assistance Online or Empower Me.

    I am a student/post-doctoral fellow with children at home. What resources are available to support me?

    SGS understands that the caring for children and working from home presents unique challenges. Please visit the Students with Children website for resources that might help. 

    I have health questions related to COVID-19. Where do I look for that?

    For information specific to Queen’s University, please visit the Return to Campus information homepage.

    For information about COVID-19 as it relates to the broader community and Canada, please visit the Kingston Public Health website or the Public Health Canada website.

    I’m looking for somewhere to live in Kingston. Where can I get housing advice and support?

    Please visit the Queen’s Community Housing online listing service, to search for off-campus housing options.

    For advice and guidance on rental contracts as well as other resources please also visit the Student Community Relations Office webpage.

    I have experienced/witnessed acts of racism as a result of COVID-19. What resources are there to support me?

    Section 8: Post-Doctoral Fellows

    I am an incoming postdoctoral fellow. What important resources should I be aware of?

    Please review the information for incoming fellows provided on the Office of Post-doctoral Training website.

    Please ensure you are in contact with your faculty supervisor to understand how your work at Queen’s might be impacted by the pandemic.

    The university recommends using Microsoft Teams or Zoom for holding remote meetings. Both are supported by Queen’s IT Services. Visit the IT Services website for guidance on how to use and set up both Microsoft Teams and Zoom.

    For the impact of COVID-19 on university research activities, visit the Office of the Vice-Principal (Research) website, as well as their website on research ethics.

    For information about how the university is ensuring health and safety of campus spaces,  please visit the “Return to Campus Guidelines” available on the Office of the Vice-Principal (Finance and Administration) website.

    International fellows can contact Monica Stewart in Faculty Relations by email for questions related to visas and permits. Please also consider visiting the Queen’s University International Student Centre (QUIC) website for information and resources particular to international members of the university community.

    I am a post-doctoral fellow. Since my contract is time-limited and there is little flexibility in the research plan, I cannot make up work that will be affected by current precautions. What should I do?

    Please speak with your supervisor about how best to proceed and monitor the Office of the Vice-Principal (Research) website for the most up-to-date information on the impact of COVID-19 on university research activities.

    I am post-doctoral fellow with a work contract and visa that expire soon. What do the current precautions around COVID-19 mean for me?

    For issues related to your work contract or visa, please reach out via email to Monica Stewart in Faculty Relations.

    I am an international graduate student or post-doctoral fellow. I have secured employment outside of Canada in the coming weeks and my visa (and/or work contract) expire soon. What should I do?

    Please reach out via email to Monica Stewart in Faculty Relations for support.

    Section 9: Communicating Your Concerns to SGS

    What is SGS doing to understand the range of issues that graduate students and post-docs are experiencing as a result of COVID-19 restrictions and precautions?

    SGS relies on multiple sources of information to understand the challenges faced by graduate students and post-doctoral fellows. However, our most valuable source of information is you. Please get in touch directly via email (sgscomms@Queensu.ca) or join in our live Q&A sessions to share your questions or raise your concerns. We will post the time and date of the live Q&A with a link to join the conversation on this website. We are here to support you. Please don’t hesitate to reach out.

    Section 10: Information for Faculty & Staff

    Can the admissions team at SGS accept digital transcripts, reference letters, writing samples, etc. from the applicants? Mail has been stopped in many departments or staff are not there to receive the mail.

    SGS cannot accept as official, transcripts directly from any student or applicant in any format, except as hard copy documents received in a sealed envelope from the applicant. See the other section about how we can accept transcripts from issuing universities. Letters of reference are submitted using the secure online reference form for the majority of applicants.

    For other components of the application that are not SGS requirements, such as the writing sample, we are not receiving nor processing very much hard copy mail currently, and we have very limited capacity to convert hard copy documents to electronic documents to be emailed elsewhere. If we can do it, we will. But we recommend you reach out to applicants who still have non-SGS required documentation to submit, to tell them how (and when) you would like to receive that documentation. It would be more efficient if these documents were emailed to your department/program directly.

    Some universities are only issuing unofficial transcripts at this time.  Will the SGS contemplate an unofficial transcript for the purpose of a conditional offer?

    In these unusual circumstances, the School of Graduate Studies will work with whatever arrangements applicants are dealing with. We need the final transcripts for our processes—the documentation is required. But, we can accept the transcript from the issuing university as a pdf or similar document, or any other electronic format, or by fax if that helps.  If for some reason the issuing university cannot produce official transcripts, we can accept unofficial transcripts if they are generated and sent by the issuing university and as long as all parties understand an official hard copy transcript will still be required, eventually. We cannot accept any version of any transcripts from applicants directly by email.

    Transcripts can be emailed to grad.studies@queensu.ca  or our fax number is 1-613-533-6015. Canada Post services on campus is still operational 2 days per week, so we can pick up and process mail, including transcripts, 2 times per week (mailing address - School of Graduate Studies, Queen's University, Gordon Hall Room 425, 74 Union Street, Kingston, Ontario, Canada K7L 3N6). When the university opens to the public again, courier deliveries (ie FedEX, UPS, Purolator, etc.)  can will resume, so transcripts could be sent to us by courier, as well.

    Normally, SGS sends departments hard copies of transcripts via internal mail. Under the current circumstances, can SGS scan the hard copies and send them to graduate assistants?

    Most SGS staff are working remotely without access to anything that could turn a paper document into a scanned document and without access to the hard copy mail. Queen’s Post Office is only permitting pick up hard copy mail a couple of times per week and is not delivering mail at all. Gordon Hall is locked down, so couriers are not delivering packages to us.  So the receipt of hard copy transcripts is quite limited, currently. And, the capacity for our staff to turn hard copy documents into electronic versions and then email those documents, is extremely limited. If we can do it, we will.

    What is the SGS position on Letter Grades versus the Pass/Fail system?

    SGS recommends that letter grades rather than a Pass/Fail (P/F) option should be provided for graduate courses whenever possible as we believe that these grades will serve students better going forward (for scholarships, job applications, internships etc.). For research programs in particular, SGS strongly recommends assigning grades for graduate courses. In some cases extensions to course deadlines will have to be granted to students so that they have a fair chance at the best possible grade.  Some professional graduate programs may have different considerations.  Employers of graduates from professional programs may look at transcripts differently. SGS also realizes that regardless of whether the program is research-based or professional, some students may need the P/F option, and during these extreme circumstances, all programs have the autonomy to make changes and adaptations to individual course requirements and grading to best serve the needs of their students. Using a P/F option may fall into this category, but it should be based on the student’s particular extenuating circumstances and should be treated on a case-by-case basis.

    How should graduate departments/programs assess undergraduate marks  if in a term or terms, a combination of letter or number grades, and Pass/Fail, or Credit grades are used?  Will this affect the undergraduate student’s eligibility for admission, and scholarships? 

    Many students will be applying to graduate programs at Queen’s over the next few years with transcripts that list Pass/Fail or Credit outcomes for courses taken in a term or terms impacted by COVID- 19, instead of the usual numerical or letter grades. Queen’s recognizes the extraordinary circumstances in which the use of Pass/Fail or Credit options have been used, and these circumstances will be taken into consideration when evaluating applications for admission. To this end, the School of Graduate Studies recommends the following approaches be used by graduate programs at Queen’s in the assessment of these students for admission to the program.  

    1.    The overall GPA may be used as the primary method for ranking applicants.
    2.    The GPA in the final year may be used omitting any Pass/Fail or Credit courses.
    3.    The GPA may be calculated using relevant subject matter courses only, omitting any Pass/Fail or Credit courses.
    4.    The last 4 terms of study prior to the first term in which Pass/Fail, or Credit appears instead of letter or number grades, may be used to calculate the GPA.
     
    To determine eligibility for scholarships, the normal procedure used by SGS is to calculate the average GPA obtained in each of the last two years of completed study. This procedure will continue to be used, except that any Pass/Fail or Credit courses will be omitted from the calculation. 

    The shift to remote teaching and learning introduces potential privacy issues around video conferencing and recordings.  Does Queen's have a policy on this?

    Queen's has produced a fact sheet which provides guidance to instructors on how to manage privacy concerns while teaching remotely.