School of Graduate Studies

School of Graduate Studies
School of Graduate Studies

Convocation

Convocation

Your guide to graduating on time and attending convocation. If you plan to graduate this year, you need to follow the guidelines provided on this page to apply to graduate. Then, you can make your arrangements to attend your convocation.


Applying to Graduate and Deadlines

Applying to Graduate

You will need  to make a formal application to graduate. For Spring Convocation you need to apply by April 30th.  See the Office of the University Registrar website for details.

Are you an Aboriginal student graduating this Spring? The Four Directions Aboriginal Student Centre would like to hear from you. The deadline to advise Four Directions is also Thursday, April 30th, 2019.

Contact the Centre by e-mailing laura.maracle@queensu.ca or by calling 613.533.6000, ext 75712

Thesis Deadlines

  • Spring Deadline: Friday, May 3, 2019 (11:59 p.m.)
  • Fall Deadline: Monday, September 30, 2019 (11:59 p.m.)

These are the last possible dates to submit one electronic copy of the thesis, in PDF format revised as recommended by the Thesis Examining Committee and finally approved by the supervisor/committee to the School of Graduate Studies through QSpace to be added to the Degree List.

Pattern II & III Deadlines

  • Spring Deadline: Friday, May 3, 2019 (3:00 p.m.)
  • Fall Deadline: Monday, September 30, 2019 (3:00 p.m.)

These are the last possible dates to advise Graduate School Office of successful completion of non-research Master's (Project, Essay, Report, or Course Work) Degree to be added to the Degree List.

Process to Graduate

All eligible graduating students must formally apply to graduate on SOLUS by the appropriate deadline (see 'Deadlines', above). If you do not plan to attend the ceremony, your diploma will be sent to your MAIL address on SOLUS approximately one month after the ceremony. If you do not have access to the web, please call the Office of the University Registrar at (613) 533-2040 and they will mail you this information.

You may access your application details on SOLUS by doing the following:

  1. From the main page in your SOLUS profile, click on the hyperlink marked "My Academics" - it is the 4th link in the "Academics" section and located immediately above the "other academic" dropdown menu;
  2. In the new screen, select "Maintain Convocation Details" - it is the very last hyperlink listed in the middle of this screen.

You will be taken to a screen that displays your application data, including your ceremony (date and time), whether or not you are attending, and the number of guests you are inviting. It will also show the status of your application, so you will want to monitor this regularly.

Convocation Information

Detailed information about the Graduate School Convocation ceremonies can be found on the University Registrar's website.

You should check your fee statement on SOLUS regarding any outstanding fees, or to cancel any prearranged methods of tuition payment via the Registrar's website.

IMPORTANT: Please note, if you apply to graduate and do not complete degree requirements by the deadline date (see 'Deadlines', above) your name will be removed from the degree list by the Thesis Coordinator.

If you are a previous graduate who was unable to attend your ceremony and if you wish to attend a future convocation, please complete the form for previous graduates below:

Unfortunately, because of space constraints, the Office of the University Registrar is unable to grant any requests to attend the SPRING 2018 ceremony.

Are you eligible for a partial refund?

A student who completes a program mid-term is eligible for a partial refund of student activity and tuition fees assessed for that term. Students are required to return their student card to the Office of the University Registrar - Records and Services for a refund of student activity fees. Health and Dental fees are not refundable if the completion date is after the opt-out period.

Fee Refund Schedule - Graduate Programs

Term 100% of full term fees - complete by 50% of full term fees - complete by 25% of full term fees - complete by 0% of full term fees - complete between
Fall 30 September 31 October 30 November 1-31 December
Winter 31 January 28/29 February 31 March 1-30 April
Spring/Summer 31 May 30 June 31 July 1-31 August

Spring Convocation

Convocation Spotlight