School of Graduate Studies

School of Graduate Studies
School of Graduate Studies

Orientation Winter 2022Orientation

Welcome! On this page you will find information related to grad orientation at Queen’s. As we are still uncertain how many of you can get to Kingston or indeed Canada right now, the School of Graduate Studies programming (in conjunction with campus partners), will be virtual.   We want to get information to you early, so you can start your graduate journey and have a smooth transition to the new academic year! Please speak to your program graduate assistant for details on program specific orientations,  

UPDATE: Winter 2022 Virtual Welcome & Orientation Information Session will be held on January 6th 9:30 AM (ET).

Please register for the event at:

The Zoom Link will be sent to all those who compete the registration closer event date. 

International Students

Queen's University International Centre (QUIC) will be hosting webinars, live sessions with advisors and videos to help you arrive in Canada.  These start in November 2021.  Go to the QUIC website to keep in the loop.


Principles, Policies and/or Protocols You Need To Be Aware Of

It is really important that each member of the Queen's community understands various policies and procedures. This is a list of those most pertinent to you as a grad student (although not exhaustive).

Principles, Policies and/or Protocols - Personal & Academic

 Policy Name Description  Link to Full Policy

Student code of Conduct

Queen’s University has a Student Code of Conduct to describe the standard of behaviour to which its students will be held.  Full Policy
Harassment & Discrimination Queen's University recognizes that all members of the University Community have the right to be free from harassment and discrimination. This includes sexual harassment, harassment based on gender, race, ethnicity, religion, creed and sexual orientation or analogous grounds  Full Policy
Sexual Violence Prevention and Response Queen's University is committed to maintaining a positive learning, living and working environment in which Sexual Violence will not be tolerated. This Policy reflects the University's commitment to addressing Sexual Violence

Full Policy


Where to find support

Principles of Equity, Diversity, Inclusion and Indigeneity (EDII)

A statement from Dr. Fahim Quadir, Vice-Provost and Dean of Graduate Studies 

As we approach the 2021-22 academic year and reflect on the social, cultural, and political divisions and public health crisis that have marked our world and brought into sharp focus the imperfections of our global community, I would like to emphasize the School of Graduate Studies’ commitment to equity, diversity, inclusion, and Indigenization. As an equalizer, Queen’s university is making a concerted effort to create a just, equitable, and sustainable society. Our goal is to rely on the transformative power of liberal graduate education, such as that which you will receive at Queen’s, to foster a deep sense of belonging to a common humanity, where everyone is treated as equal in human rights and dignity. 

Definitions & Terms


Inclusive Queen's Resources

Academic Accommodations for Students with a Disability University administration, faculty, staff and other students are expected to support, to the point of undue hardship, all reasonable individualized and appropriate accommodation plans that preserve the program’s academic standards and adhere to the principles of academic integrity.

SGS Policy


Queen's Student Accessibility Services

Short Term Academic Considerations This protocol is developed in response to the Queen’s Senate Policy on Academic Consideration for Students in Extenuating Circumstances (approved April 2017) and is intended to outline the general procedure for graduate students to request short term academic consideration when/if required.

Full Policy


SGS Academic considerations

Academic Integrity Academic Integrity is a commitment to behave in accordance with the fundamental values of honesty, trust, fairness, respect, responsibility along with the courage to act on these values in all academic circumstances.  

Full Policy

Research Integrity Research Integrity represents a commitment to strive honestly, openly and fairly for the best research practices and to report suspected instances of misconduct. Research integrity as a concept applies to all university research – the research integrity policies apply to all research except course based research which is covered by the relevant academic integrity policy.  Definition & Resources
Research Ethics Research Ethics concerns the principles and practices that balance the protection of research participants with the legitimate goals of the research enterprise.

Definition & Resources


CORE training courses

Indigenous Research Ethics Building ethical relationships and research partnerships with Indigenous communities takes time. Researchers who wish to engage in research with Indigenous peoples are encouraged to learn about the research priorities of specific communities, and design research collaboratively from the start rather than invite the community members to participate in a project that has already been shaped.

Definition & Resources


CORE Module 9: Research Involving First Nations, Inuit & Metis Peoples of Canada

Intellectual Property Intellectual property is defined as any result of intellectual or artistic activity that can be owned by a person. Specifically, this includes inventions, publications, computer software, works of art, industrial and artistic designs, as well as other creations that can be protected under patent, copyright, or trademark laws. Full Policy
Graduate Supervision Guide to Graduate Supervision Handbook.  Guidelines to foster productive working relationships between supervisors and graduate students. Handbook & Resources
Maternity Leave Graduate students who wish to take a maternity and/or parental leave from their program of study may register as inactive without prejudice to their academic standing Guidelines

Self Help Guides and Checklists

Transitioning to a new school, degree or program has its challenges!  Use these Self-Help Guides and Checklists to ensure you don't forget an important step to starting.

Self Help Guides - How To... & Did You Know... Series

How To... Did You Know...
Admissions - Next Steps Checklist The Division of Student Affairs has many units to support you as a graduate student. To see the full listing of supports go to Student Affairs website Student Resources page.  Some of the Units that fall under Student Affairs are - Athletics & Recreation, the Ban Righ Centre, Career Services, Four Directions Indigenous Student Centre, Office of Faith & Spiritual Life, Queen's University International Centre, Sexual Violence Prevention & Response Services, Student Academic Success Services, Yellow House, Registrars Office..
Student IT Guide Accessibility Unit
Supporting your Family Human Rights & Equity Office
Housing for grad students Centre for Teaching and Learning
Meal Plans for Grad Students Queen's University International Centre
Understanding Acronyms at Queen's Four Directions Indigenous Student Centre
Academic Accommodations & Academic Considerations Queen's University Library
Emergency Preparedness Registrar's Office 
Stay Safe on Campus Society of Graduate & Professional Students (SGPS)

A complete handbook from the 2021 Welcome and Resource Fair held September 2nd, 2021 is available to review and learn about the various resources available at Queen's and the Kingston community. This virtual event comprised of virtual booths in 4 categories: Academic Support, Student Support, Volunteer and Employment Opportunities, and City of Kingston Resources. The handbook is broken up into 4 sections respectively with the booths for each category.  

Please note that information may have changed since the event was held in September and to visit the website for each booth for the most up-to-date information.

View 2021 Resource Fair Handbook (pdf 12.5MB)

Self Serve Modules

At a time and pace of your choosing, these modules are for you to be aware of your responsibilities as a graduate student and a member of the Queen’s community.  Each module takes between 30-45 mins to complete.  It is strongly recommended that you complete these modules prior to arriving or at the latest by the end of your first term.

Self Serve Modules - Human Rights & Equity, Academic and Wellness

 Topics &  Links Description of Modules Host
Academic Integrity Understanding What is Academic Integrity SASS

Introduction to Equity, Diversity & Inclusion (30 mins)

This course will help you understand the foundations of basic anti-oppression, diversity and inclusion concepts. HREO

Call it Out (30 mins)

The course provides a historical overview of racism and racial discrimination, explains what "race," "racism" and "racial discrimination" mean, and offers approaches to combatting racial discrimination. HREO
Human Rights 101 (30 mins) This course provides a basic understanding of rights and responsibilities under the Ontario Human Rights Code. HREO
It Takes All of Us (45 mins) This program was developed by KnowledgeOne and the Queen’s Sexual Violence and Prevention Response Office. Completing this program demonstrates a commitment to creating a safe and inclusive living and learning environment for everyone at Queen’s University. HREO
Achieving Safety and Respect in the Workplace (30 mins) This course was designed by the Human Rights and Equity Office to serve as a primer for staff and faculty on the Human Rights and Occupational Health & Safety obligations at Queen’s University. HREO
Your Health & Wellness In this module, students will be introduced to the importance of health and wellness and the various non-academic supports (eg Student Wellness Services, Health Promotion, Athletics & Recreation, Faith and Spiritual Life) Currently in development by the Student Affairs, Student Experience Office
Navigating SOLUS Tutorial videos and step by step instructions will teach you how to navigate SOLUS including managing your finances and academics. DSA, SEO, OUR

Your Queen's Community

(coming soon)

This module was designed by Student Experience Office & QUIC with modifications by the School of Graduate Studies to fit the graduate student community.  You will learn to:

  • Understand the values and expectations that come with being a member of the Queen's community
  • Be introduced to the diverse history of Queen's 
  • Recognize the value of diverse ideas, experiences, and identities within the Queen's community 
  • Access resources to help you succeed and keep you informed

See the Human Rights & Equity Office website for a full listing of all HREO Educational courses

Informational Videos

This video series looks at preparations as well as providing insight into creating your grad community so that you enjoy your grad experience.

Videos - Funding, Wellness and Setting Yourself Up for Success

 Topics & Links Description of video Host
Funding Thanks goes to the SGPS for  the production of these  funding videos.   

Paying Your Fees

Linda Schmalz from the Registrar' Office at Queen's University explains how graduate students can pay their fees. She unpacks how to navigate Solus, how to understand your fee statement and how to pay your fees using options such as the preauthorized payment plan (PPL), paying online, and submitting sponsorship letters.  


Your Funding Package 

Colette Steer (School of Graduate Studies) explains what a funding package is, who gets them and how they are disbursed. She also notes some options for complementary funding. 


Supplementary Funding through Student Awards

Sandra McFadden discusses the Financial Aid Programs available through the Student Awards Office at Queen's University. She gives information on student assistant resources, the Queen's General Bursary, and the Queen's Work Study Program


Mitacs Opportunities

Learn what Mitacs is and how students can benefit from and apply for one of their three main funding programs: Accelerate, Elevate and Globallink

Student Wellness This grouping currently in development  
Access to Healthy Food Jessica Bertrand and Kim Gascoigne (Hospitality Services) talk about meal plans, food locations and food resources on campus as well as how to navigate food safely on campus as well as resources for those with special dietary needs. 

Hospitality Services

Keeping Fit & Social Time How to maximise your access to the ARC and programming Athletics & Recreation
Creating your Graduate Community It is said that graduate studies can be lonely, but there are ways to create your grad community and help bring others along SGS
Helping You & Your Graduate Journey This grouping currently in development  

Know Your Acronyms

Queen's is full of acronyms. Use this video to get acquainted with just a few of them! SGS
What is the SGS Professional Development Framework How to make the most of professional development opportunities available to you from the SGS and partners.   SGS
Your Individual Development Plan (IDP) What is it and how can it benefit you?


How QUIC can help you! A suite of videos from QUIC for international students specifically are being developed now.  Topics to be included such as - Getting to know QUIC services, Banking in Canada, Housing, Writing supports, Health Insurance, Career supports, Student Academic Success Services, English as an Additional Language Writing Support.



Your Student Government - The SGPS The Society of Graduate & Professional Students (SGPS) is your student Government.  Meet the Team and hear what they can do for you and how to get involved SGPS