School of Graduate Studies

School of Graduate Studies
School of Graduate Studies

Orientation Summer/Fall 2021Orientation

Welcome! On this page you will find information related to grad orientation at Queen’s. As we are still uncertain how many of you can get to Kingston or indeed Canada right now, the School of Graduate Studies programming (in conjunction with campus partners), will be virtual.   We want to get information to you early, so you can start your graduate journey and have a smooth transition to the new academic year! Please speak to your program graduate assistant for details on program specific orientations,  

Details about live webinars, online modules, and pre-recorded videos that will be available this summer are listed below. Updates will be made as dates and resources are confirmed. 

 

Principles, Policies and/or Protocols You Need To Be Aware Of

It is really important that each member of the Queen's community understands various policies and procedures. This is a list of those most pertinent to you as a grad student (although not exhaustive).

Principles, Policies and/or Protocols - Personal & Academic

 Policy Name Description  Link to Full Policy

Student code of Conduct

Queen’s University has a Student Code of Conduct to describe the standard of behaviour to which its students will be held.  Full Policy
Harassment & Discrimination Queen's University recognizes that all members of the University Community have the right to be free from harassment and discrimination. This includes sexual harassment, harassment based on gender, race, ethnicity, religion, creed and sexual orientation or analogous grounds  Full Policy
Sexual Violence Prevention and Response Queen's University is committed to maintaining a positive learning, living and working environment in which Sexual Violence will not be tolerated. This Policy reflects the University's commitment to addressing Sexual Violence

Full Policy

and 

Where to find support

Principles of Equity, Diversity, Inclusion and Indigeneity (EDII)

A statement from Dr. Fahim Quadir, Vice-Provost and Dean of Graduate Studies 

As we approach the 2021-22 academic year and reflect on the social, cultural, and political divisions and public health crisis that have marked our world and brought into sharp focus the imperfections of our global community, I would like to emphasize the School of Graduate Studies’ commitment to equity, diversity, inclusion, and Indigenization. As an equalizer, Queen’s university is making a concerted effort to create a just, equitable, and sustainable society. Our goal is to rely on the transformative power of liberal graduate education, such as that which you will receive at Queen’s, to foster a deep sense of belonging to a common humanity, where everyone is treated as equal in human rights and dignity. 

Definitions & Terms

and

Inclusive Queen's Resources

Academic Accommodations for Students with a Disability University administration, faculty, staff and other students are expected to support, to the point of undue hardship, all reasonable individualized and appropriate accommodation plans that preserve the program’s academic standards and adhere to the principles of academic integrity.

SGS Policy

and 

Queen's Student Accessibility Services

Short Term Academic Considerations This protocol is developed in response to the Queen’s Senate Policy on Academic Consideration for Students in Extenuating Circumstances (approved April 2017) and is intended to outline the general procedure for graduate students to request short term academic consideration when/if required.

Full Policy

and 

SGS Academic considerations

Academic Integrity Academic Integrity is a commitment to behave in accordance with the fundamental values of honesty, trust, fairness, respect, responsibility along with the courage to act on these values in all academic circumstances.  

Full Policy

Research Integrity Research Integrity represents a commitment to strive honestly, openly and fairly for the best research practices and to report suspected instances of misconduct. Research integrity as a concept applies to all university research – the research integrity policies apply to all research except course based research which is covered by the relevant academic integrity policy.  Definition & Resources
Research Ethics Research Ethics concerns the principles and practices that balance the protection of research participants with the legitimate goals of the research enterprise.

Definition & Resources

and 

CORE training courses

Indigenous Research Ethics Building ethical relationships and research partnerships with Indigenous communities takes time. Researchers who wish to engage in research with Indigenous peoples are encouraged to learn about the research priorities of specific communities, and design research collaboratively from the start rather than invite the community members to participate in a project that has already been shaped.

Definition & Resources

and

CORE Module 9: Research Involving First Nations, Inuit & Metis Peoples of Canada

Intellectual Property Intellectual property is defined as any result of intellectual or artistic activity that can be owned by a person. Specifically, this includes inventions, publications, computer software, works of art, industrial and artistic designs, as well as other creations that can be protected under patent, copyright, or trademark laws. Full Policy
Graduate Supervision Guide to Graduate Supervision Handbook.  Guidelines to foster productive working relationships between supervisors and graduate students. Handbook & Resources
Maternity Leave Graduate students who wish to take a maternity and/or parental leave from their program of study may register as inactive without prejudice to their academic standing Guidelines

Self Help Guides and Checklists

Transitioning to a new school, degree or program has its challenges!  Use these Self-Help Guides and Checklists to ensure you don't forget an important step to starting.

Self Help Guides - How To... & Did You Know... Series

How To... Did You Know...
Admissions - Next Steps Checklist The Division of Student Affairs has many units to support you as a graduate student. To see the full listing of supports go to Student Affairs website Student Resources page.  Some of the Units that fall under Student Affairs are - Athletics & Recreation, the Ban Righ Centre, Career Services, Four Directions Indigenous Student Centre, Office of Faith & Spiritual Life, Queen's University International Centre, Sexual Violence Prevention & Response Services, Student Academic Success Services, Yellow House, Registrars Office..
Student IT Guide Accessibility Unit
Supporting your Family Human Rights & Equity Office
Housing for grad students Centre for Teaching and Learning
Meal Plans for Grad Students Queen's University International Centre
Understanding Acronyms at Queen's Four Directions Indigenous Student Centre
Academic Accommodations & Academic Considerations Queen's University Library
Emergency Preparedness Registrar's Office 
Stay Safe on Campus Society of Graduate & Professional Students (SGPS)

Self Serve Modules

At a time and pace of your choosing, these modules are for you to be aware of your responsibilities as a graduate student and a member of the Queen’s community.  Each module takes between 30-45 mins to complete.  It is strongly recommended that you complete these modules prior to arriving or at the latest by the end of your first term.

Self Serve Modules - Human Rights & Equity, Academic and Wellness

 Topics &  Links Description of Modules Host
Academic Integrity Understanding What is Academic Integrity SASS

Introduction to Equity, Diversity & Inclusion (30 mins)

This course will help you understand the foundations of basic anti-oppression, diversity and inclusion concepts. HREO

Call it Out (30 mins)

The course provides a historical overview of racism and racial discrimination, explains what "race," "racism" and "racial discrimination" mean, and offers approaches to combatting racial discrimination. HREO
Human Rights 101 (30 mins) This course provides a basic understanding of rights and responsibilities under the Ontario Human Rights Code. HREO
It Takes All of Us (45 mins) This program was developed by KnowledgeOne and the Queen’s Sexual Violence and Prevention Response Office. Completing this program demonstrates a commitment to creating a safe and inclusive living and learning environment for everyone at Queen’s University. HREO
Achieving Safety and Respect in the Workplace (30 mins) This course was designed by the Human Rights and Equity Office to serve as a primer for staff and faculty on the Human Rights and Occupational Health & Safety obligations at Queen’s University. HREO
Your Health & Wellness In this module, students will be introduced to the importance of health and wellness and the various non-academic supports (eg Student Wellness Services, Health Promotion, Athletics & Recreation, Faith and Spiritual Life) Currently in development by the Student Affairs, Student Experience Office
Navigating SOLUS Tutorial videos and step by step instructions will teach you how to navigate SOLUS including managing your finances and academics. DSA, SEO, OUR

Your Queen's Community

(coming soon)

This module was designed by Student Experience Office & QUIC with modifications by the School of Graduate Studies to fit the graduate student community.  You will learn to:

  • Understand the values and expectations that come with being a member of the Queen's community
  • Be introduced to the diverse history of Queen's 
  • Recognize the value of diverse ideas, experiences, and identities within the Queen's community 
  • Access resources to help you succeed and keep you informed
SEO, QUIC, SGS

See the Human Rights & Equity Office website for a full listing of all HREO Educational courses

Informational Videos

This video series looks at preparations as well as providing insight into creating your grad community so that you enjoy your grad experience.

Videos - Funding, Wellness and Setting Yourself Up for Success

 Topics & Links Description of video Host
Funding Thanks goes to the SGPS for  the production of these  funding videos.   

Paying Your Fees

Linda Schmalz from the Registrar' Office at Queen's University explains how graduate students can pay their fees. She unpacks how to navigate Solus, how to understand your fee statement and how to pay your fees using options such as the preauthorized payment plan (PPL), paying online, and submitting sponsorship letters.  

SGPS

Your Funding Package 

Colette Steer (School of Graduate Studies) explains what a funding package is, who gets them and how they are disbursed. She also notes some options for complementary funding. 

SGPS 

Supplementary Funding through Student Awards

Sandra McFadden discusses the Financial Aid Programs available through the Student Awards Office at Queen's University. She gives information on student assistant resources, the Queen's General Bursary, and the Queen's Work Study Program

SGPS

Mitacs Opportunities

Learn what Mitacs is and how students can benefit from and apply for one of their three main funding programs: Accelerate, Elevate and Globallink

SGPS
     
Student Wellness This grouping currently in development  
Access to Healthy Food Jessica Bertrand and Kim Gascoigne (Hospitality Services) talk about meal plans, food locations and food resources on campus as well as how to navigate food safely on campus as well as resources for those with special dietary needs. 

Hospitality Services

Keeping Fit & Social Time How to maximise your access to the ARC and programming Athletics & Recreation
Creating your Graduate Community It is said that graduate studies can be lonely, but there are ways to create your grad community and help bring others along SGS
     
Helping You & Your Graduate Journey This grouping currently in development  

Know Your Acronyms

Queen's is full of acronyms. Use this video to get acquainted with just a few of them! SGS
What is the SGS Professional Development Framework How to make the most of professional development opportunities available to you from the SGS and partners.   SGS
Your Individual Development Plan (IDP) What is it and how can it benefit you?

SGS

How QUIC can help you! A suite of videos from QUIC for international students specifically are being developed now.  Topics to be included such as - Getting to know QUIC services, Banking in Canada, Housing, Writing supports, Health Insurance, Career supports, Student Academic Success Services, English as an Additional Language Writing Support.

QUIC 

 

Your Student Government - The SGPS The Society of Graduate & Professional Students (SGPS) is your student Government.  Meet the Team and hear what they can do for you and how to get involved SGPS

Summer -Fall Webinars 

Throughout summer we will be advising you of webinars and events as they are confirmed and we will list them here. These will be hosted by the School of Graduate Studies, QUIC, SGPS and other partners. In September the main Orientation activities begin.

June 2021 

Date Topic Host/Presenter Format
Tuesday 22nd at 10:00am EDT

Information and Q&A for Incoming International Students
Join Dean Fahim Quadir and speakers from Queen’s University International Centre (QUIC) and Society of Graduate and Professional Students (SGPS) for important information for new incoming international students. This is also an opportunity for you to ask questions about visas and permits, health insurance, funding, Teaching Assistant positions, university operations, and about life in Kingston and Canada. All questions are welcome. Please register here . A Zoom link and password will be sent to those registered in advance of the session.

School of Graduate Studies (SGS), QUIC & SGPS

Webinar

Register

July 2021 

Date Topic Host/Presenter Format
Throughout July

International students
Queen's University International Centre (QUIC) has put together a comprehensive schedule of online webinars, videos and more to answer your questions about travelling to Canada, Immigration, Housing and supports for international students.

QUIC Go to the QUIC website orientation pages to see complete schedule & videos
Tuesday 6th at 9:00am EDT

Welcome to Queen's from Queen's University International Centre

  • Welcome from QUIC
  • Land acknowledgement
  • Overview of July/August activities
  • Meet other students (speed friending)
QUIC

 

Register with QUIC

Thursday 8th at 9:00am EDT

Ask the Off Campus Living Advisor 

  • Watch the upcoming videos and come with your questions, maybe you want to know:
  • How to search for off-campus housing
  • Things to think about
  • What is a lease, where to find what your rights are as a renter
  • Renting with children

This session is suitable to both international & domestic students

QUIC

 

Register with QUIC

Tuesday 13th at 9:00am EDT

Travelling to Canada During Covid-19

  • If you’re an international student, getting to Queen’s may include going through a port of entry or crossing the Canadian border.
  • We will be talking about Covid-19 and things to consider when traveling:
  • What are travel restrictions?
  • What’s a quarantine plan and why do I need one?
  • Can my family travel with me?
QUIC

 

Register with QUIC

Thursday 15th at 9:00am EDT

What should I do my first two weeks in Canada?

  • Join an International Student to make a list of things that you should do your first two weeks in Canada
  • Students will work in groups lead by peers to support each other
  • Make a list of things to bring
QUIC Register with QUIC
Thursday 15th, Instagram live

I'm here, what now?

Have a question about what to do once you’ve arrived in Canada? Submit all your questions through Instagram (IG) Stories on July 10th. The World Link Student Volunteers will be going live on Instagram on July 15th @quic.queensu to answer them.

QUIC find QUIC on @quic.queensu.ca
Thursday 15th at 4:00pm EDT 

Queen's Student Accessibility Services (QSAS) - how can they.

Students will be informed of steps they need to take for academic accommodations and will be made aware of important dates and resources.

Check out their website

QSAS

Register here!

Tuesday 20th at 9:00am EDT

Working On/Off Campus with a Study Permit

  • Learn about Immigration, Refugee and Citizenship Canada’s regulations and policies related to working in Canada as an international student, including:
  • Working on/off campus
  • Having a coop/internship
  • Working after graduation
  • Getting a Social Insurance Number (SIN)
QUIC

 

Register with QUIC

Wednesday 21st at 11am EDT Preparations for Starting Grad School
Registration, fees, payment plan, photo ID and more. What you need to do before you can start you graduate degree.
School of Graduate Studies (SGS)

Webinar - Register Now

Thursday 22nd at 9:00am EDT

Ask Me About Grad Life 

Ask an international graduate student about various aspects of student life at Queen’s and at the School of Graduate Studies

This session is suitable to both international & domestic students

QUIC Register with QUIC
Tuesday 27th at 9:00am EDT

Ask an Advisor - UHIP

International Student advisors will host a Q & A session with the UHIP Administrator to answer University Health Insurance Plan questions. Please watch the UHIP VIDEOS prior to the session.

QUIC

 

Register with QUIC

Thursday 29th at 9:00am EDT

Session for student parents: Registering your children in school/day care and supporting your spouse 

  • Settlement Advisors from Immigration Services Kingston & Area (ISKA) will talk about services/supports available to parents, including:
  • Registering children for school
  • Finding daycare
  • Supporting spouses/partners that are travelling with you

This session is suitable to both international & domestic students

QUIC

 

Register with QUIC

August 2021 

Date Topic Host/Presenter Format
Throughout August

International students
Queen's University International Centre (QUIC) has put together a comprehensive schedule of online webinars, videos and more to answer your questions about travelling to Canada, Immigration, Housing and supports for international students.

QUIC Go to the QUIC website orientation pages to see complete schedule & videos
Throughout August

Social Activities and Mixers by the SGPS
Building community starts now and what better way than to join in with some of the social activities the SGPS has planned.  Whether you are in Kingston or overseas you can join in.  

Society of Graduate & Professional Students (SGPS)  

Online

See SGPS Events calendar

Tuesday 3rd at 10:00am EDT

Ask the Off Campus Living Advisor

Watch the upcoming videos and come with your questions, maybe you want to know:

  • How to search for off-campus housing
  • Things to think about
  • What is a lease, where to find what your rights are as a renter
  • Renting with children

This session is suitable to both international & domestic students

QUIC

 

Register with QUIC

Thursday 5th at 10:00am EDT

Financial Planning: What does it cost to live in Ontario?

  • What are the true costs of living in Ontario?
  • How can I plan for unexpected costs?
  • What scholarships and bursaries are available?
  • What would a realistic budget look like?

The Awards Office is here to answer these questions and more. This session will focus on costs associated with living in Kingston, ON.

QUIC

 

Register with QUIC

Tuesday 10th at 10:00am EDT

Working ON/Off Campus with a Study Permit

Learn about Immigration, Refugee and Citizenship Canada’s regulations and policies related to working in Canada as an international student, including:

  • Working on/off campus
  • Having a coop/internship
  • Working after graduation
  • Getting a Social Insurance Number (SIN)
QUIC

 

Register with QUIC

Thursday 12th at 10:00am EDT

Travelling to Canada During Covid-19

If you’re an international student, getting to Queen’s may include going through a port of entry or crossing the Canadian border. We will be talking about Covid-19 and things to consider when traveling:

  • What are travel restrictions?
  • What’s a quarantine plan and why do I need one?
  • Can my family travel with me?

QUIC

 

Register with QUIC

Tuesday 17th at 10:00am EDT

Your Rights in Canada

Moving and studying in a new country is very exciting, but sometimes in that excitement we forget to learn a little about the laws and individual rights of the country we’re moving to. Did you know that the Charter of Rights and Freedoms applies to everyone in Canada? Join QUIC, the Human Rights Office and Yellow House to learn about your Rights in Canada and Ontario.

QUIC

 

Register with QUIC

Tuesday 17th at 2pm EDT

Effective Communication With Your Supervisor

Taking a multicultural focus, and using case-studies to illustrate some of the challenges of supervisory-student communication with practical suggestions on problem solving and avenues for assistance if communication breaks down. Tips on how to manage the intercultural elements of the student-supervisory relationship will also be covered

(Also part of the Expanding Horizons Workshop Series.)

SGS & SWS

Online workshop

Register with Expanding Horizons

Thursday 19th @ 11:00am EDT

Tips on Applying For Scholarships - NSERC
Lead by FAS Associate Dean, Nick Mosey, this session will provide information about what makes an application stand out, what sells and what doesn’t, and how best to present your research.

(Also part of the Expanding Horizons Workshop Series)

School of Graduate Studies

Online workshop

Register with Expanding Horizons

 

Monday 23rd at 1pm EDT Tips on Applying For Scholarships - CIHR
Lead by SGS Associate Dean, Tara MacDonald, this session will provide information about what makes an application stand out, what sells and what doesn’t, and how best to present your research.
School of Graduate Studies

Online workshop

Register with Expanding Horizons

 

Tuesday 24th at 10:00am EDT

Ask Me About Grad Life

Have a question about what it’s like being a graduate student at Queen’s? Join the World Link Social Activities Coordinator and QUIC volunteers to learn more.

This will be a breakout session where students will be placed in smaller groups facilitated by a current graduate student.

This session is suitable to both international & domestic students

QUIC

 

Register with QUIC

Tuesday 24th at 2pm EDT

Jump Start Your Career

In this session, you will learn about graduate career pathways and helpful resources, as well as get started on an action plan to integrate career development with your academic studies from the beginning of your program.

(Also part of the Expanding Horizons Workshop Series)

SGS & Career Services

Online workshop

Register with Expanding Horizons

Wednesday 25th at 1pm EDT Tips on Applying For Scholarships - SSHRC
Lead by SGS Associate Dean, Chris DeLuca, this session will provide information about what makes an application stand out, what sells and what doesn’t, and how best to present your research.
School of Graduate Studies

Online workshop

Register with Expanding Horizons

 

Thursday 26th at 10:00am EDT

Ask an Advisor - UHIP

So you watched the UHIP videos but still have questions, what should you do?

  • You should join the International Student Advisors and UHIP Administrator for a question and answer session.
  • We will answer questions entered at registration and those asked during the session.

Be sure to watch the VIDEOS before you come to the session.

QUIC

 

Register with QUIC

Monday 30th at 10:30am EDT

Remote Teaching Development (TD) Week

From Online to On Campus: Building Flexibility into your Teaching
Learn and share ideas on how we can be flexible and adaptable in our approach to teaching. For the full weeks descriptions of each session go to the CTL website

From Monday 30th August - Friday September 3rd

Centre for Teaching & Learning (CTL) Register with CTL

September 2021 

Date Topic Host(s) Format
Throughout September

Social Activities and Mixers by the SGPS & your graduate program
Building community starts now and what better way than to join in with some of the social activities the SGPS or your graduate program has planned.  

Society of Graduate & Professional Students (SGPS)  OR your Graduate Program's Social committee See SGPS website for updates  OR contact your program
Aug 30th - 6th Sept Program Specific Orientations
Contact your Program Graduate Assistant and find out what they have planned. They may have other dates to be aware of too.
Ask your Graduate Program Consult your program
Aug 30th - 3rd Sept

Remote Teaching Development (TD) Week

From Online to On Campus: Building Flexibility into your Teaching
Learn and share ideas on how we can be flexible and adaptable in our approach to teaching. For the full weeks descriptions of each session go to the CTL website

Centre for Teaching & Learning (CTL)

Register with CTL

 

Sept 2nd (9am - 11am)

Virtual Welcome and Resource Fair

Hosted by the School of Graduate Studies, Student Affairs and the SGPS, this annual event is your opportunity to find out at one time about all the resources available to you throughout your graduate journey.  With presentations followed by a chance to speak to each resource it is THE event to be at. 

SGS, DSA, SGPS

Hold the date in your calendar.

Details to register coming late July

Labour Day Weekend - 4th -6th Social Activities 
Building community starts now. Look for the social activities or mixers that your program / student committee or others may be planning
Ask your graduate program Contact your program
Sept 9th (5pm - 8pm)

Tricolour Open House

Learn about the various clubs on campus, intramurals, and Student Affairs

AMS & ARC details to register coming

13th September (9am - 10am)

 

Meet the Deans
The Dean and Associate Deans would like to say hi and explain their roles and the role of the School of Graduate Studies.
School of Graduate Studies 

Hybrid

Details to come

 

TBD

Dean's Welcome Reception for Indigenous graduate students.
An opportunity for indigenous graduate students across all disciplines to meet each other and hear from our Faculty Deans.

School of Graduate Studies, Four Directions Indigenous Student Centre and Faculties TBD